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Ohio Graduation Tests (OGT)

Ohio Graduation Tests (OGT). (F-2) District Test Coordinator and Building Test Coordinator Review of Procedures. Overview of Changes for OGT 2008–2009. New calculators Two-sided demographic information on answer documents Generic Pre-ID labels.

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Ohio Graduation Tests (OGT)

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  1. Ohio Graduation Tests(OGT) (F-2) District Test Coordinator and Building Test Coordinator Review of Procedures

  2. Overview of Changes for OGT2008–2009 • New calculators • Two-sided demographic information on answer documents • Generic Pre-ID labels

  3. Overview of Changes for OGT2008–2009 (Cont.) • Tracking used and unused answer documents • Boxing senior/graduating student answer documents separately • Modifications to readable serial number

  4. New Calculators (Cont.) • Texas Instruments: TI-30X IIS

  5. New Calculators (Cont.) • Texas Instruments: TI-30X IIS • Fall shipment on September 15 • Orders based on spring fail counts • JVSDs will be included • Spring shipment on February 2 • Orders based on grade 10 enrollment • Additional calculators may be purchased through Copco, the distributor, at 800-446-7021, and at multiple retail outlets

  6. Two-Sided Demographic Page • Front page—to be completed by all

  7. Inside front page: To be completed if no Pre-ID label is available

  8. Two-Sided Demographic Page • If Pre-ID label is used, there is no need to fill out inside front cover. • If generic label is used, additional information must be filled in on inside front cover. • If no Pre-ID label or generic label, bubble district and school IRN in place of using header sheets.

  9. Generic Pre-ID Labels To be used when no Pre-ID label is available

  10. Generic Pre-ID Labels (Cont.) • Contains district and school names and IRNs. • Still requires bubbling of all other information on back of two-sided demographic page. • Generic labels are not available for students enrolled in JVSDs.

  11. Tracking Answer Documents • All answer documents, used and unused, must be returned. • Unique barcodes are printed on all answer documents. • All answer documents are checked in during receiving. • Information about returned answer documents will be posted in TIDE so districts can check for any missing answer documents.

  12. Returning Answer Documents Used answer documents: • Box separately • Use Blue Return Box label

  13. Returning Unused Answer Documents Unused answer documents: • Box with test booklets and CDs • Use Salmon Return Box label

  14. UPS-RS Label For the fall and summer administrations, all boxes shipped to DRC must have UPS-RS labels on them.

  15. UPS-RS Label (Cont.)

  16. Graduating Senior Answer Documents • Box separately: • Use Blue Return Box Label • Use Yellow “Seniors and Other Graduating Students Only” Box Label • DRC will send empty flat boxes.

  17. Graduating Senior Answer Documents (Cont.) Yellow “Seniors and Other Graduating Students Only” Box Label

  18. Serial Number • The human-readable serial number has been enlarged. • Only the eight numbers on the right side should be used.

  19. Tracking Returned Answer Documents in TIDE • Starting November 17 for the fall OGT administration, the serial numbers for answer documents that have been returned to DRC and checked in will be listed in TIDE. • If the answer document has a Pre-ID label, the student’s name and birthdate will also be listed in TIDE. If there is no Pre-ID label, the student’s name and birthdate will be listed in TIDE after the document has been scanned. • If an answer document is listed as “pending” in TIDE, DRC has not yet checked it in. There may be a period of several days after an answer document is received at DRC before it is checked in.

  20. Ohio Graduation Tests(OGT) Test Schedule and Procedures

  21. October 2008 Test Schedule • October 10—DTCs receive materials from Data Recognition Corporation via UPS • October 15—BTCs receive materials from DTCs • October 27–November 9—Test window

  22. October 2008 Test Schedule (Cont.) • November 3 —First automatic pickup of scorable answer documents from nonpublic, community and JVS schools and public districts with only one school • November 4—First automatic pickup of scorable answer documents from public districts with more than one school • November 4–14—Return of remaining scorable answer documents to DRC • November 14—Return of remaining nonscorable test materials and unused answer documents to DRC

  23. October 2008 Test Schedule (Cont.) • December 15—Senior rosters posted • January 8, 2009—Printed reports delivered; downloadable and interactive data posted

  24. March 2009 Test Schedule • March 2—DTCs receive materials from DRC • March 5—BTCs receive materials from DTCs • March 16–29—Test Window • March 23—First automatic pickup of scorable answer documents from nonpublic, community and JVS schools and public districts with only one school

  25. March 2009 Test Schedule • March 24—First automatic pickup of scorable answer documents from public districts with more than one school • March 25–April 3—Return of remaining scorable answer documents to DRC • April 3—Return of remaining nonscorable test materials, including unused answer documents, to DRC • May 18—Senior rosters posted • May 28—Final results due

  26. June 2009 Test Schedule Summer testing is optional. • June 15–28—Test window • June 15–July 3—Return of scorable answer documents to DRC • June 18–July 8—Return of nonscorable test materials, including unused answer documents to DRC • August 3—Senior rosters posted • August 25—Printed reports delivered; downloadable and interactive data posted (No automatic pickup of answer documents; DTCs or BTCs must arrange pickup with UPS)

  27. Before Testing Receiving, checking and distributing test materials (for DTCs): • Test materials are packaged by school; shipped to district. • All OGT boxes will have a pink dot on them. • The District Box will be a white box and will have a green round sticker labeled “District Materials Enclosed.” • The District Box will include your packing list and other administrative materials—including your Return Kit Packet.

  28. Before Testing (Cont.) Receiving, checking and distributing test materials (for DTCs): The first item in the white District Box will be the School Box Range Sheet.

  29. Before Testing (Cont.) Receiving, checking and distributing test materials (for DTCs): • Use the School Box Range Sheet to verify the total number of boxes sent to you and then sort the boxes of test materials by building. • If you did not receive a box for a building that is testing, please call the OGT Help Desk and press “1.”

  30. Before Testing (Cont.) Receiving, checking and distributing test materials (for DTCs): The District Packing List itemizes the overage materials (5%) provided for your district. The packing list identifies the box each item is in.

  31. Before Testing (Cont.) Receiving, checking and distributing test materials (for DTCs): The District Security Checklist

  32. District Security Checklist Receiving, checking and distributing test materials (for DTCs): • The District Security Checklist provides a range of all overage secure materials sent to the district. It also lists every secure item. • Use the District Security Checklist to inventory your secure material. If there is missing or damaged material, note it on the Secure Material Resolution Form.

  33. Before Testing Receiving, checking and distributing test materials (for BTCs): • School administrative material, such as the packing lists and security checklist, will be in the white box marked “Packing List Enclosed.” • Use the school security checklist to inventory materials (retain documentation for returning materials after testing).

  34. School Security Checklist

  35. Before Testing (Cont.) • Report any discrepancies to your DTC immediately. • Do not open shrink-wrapped packages until test day. • Place test materials in secure storage until day of testing. Receiving, checking and distributing test materials (for BTCs):

  36. Basic Guidelines for Test Administration • Student record responses in the OGT scannable answer document only; responses must be written with a No. 2 pencil only; do not use mechanical pencils. • All answer documents are administration specific; please be sure to use the correct answer document for each administration.

  37. Uploading Pre-ID Files in TIDE • TIDE is compatible with ODE’s standard fixed-file Pre-ID layout. • Districts or ITCs must submit Pre-ID files in TIDE by deadline for each administration. Deadlines will be published in the OGT Monthly Communication.

  38. Using the Pre-ID Label

  39. Using the Pre-ID Label (Cont.) • Additional information on page 1 of the answer document must be completed by hand, if applicable (e.g., School Use Only section completed by TA). • If a Pre-ID label contains any incorrect information, do not use it. Instead, bubble all student information on pages 1 and 2. • Have SSIDs available for students without Pre-ID labels.

  40. Generic Label Starting in fall 2008, DRC will provide generic labels.

  41. Generic Label (Cont.) • The generic label will have district and school IRN information only. • If you have a student who does not have a Pre-ID label, use the generic label to identify the student’s district and school for reporting.

  42. Generic Label (Cont.) • If you use a generic label, all of the student’s demographic information on page 2 must be bubbled as well as any applicable information on page 1 such as Migrant Status. • Have district and school IRN available to bubble for students who do not use a Pre-ID label or a generic Pre-ID label.

  43. Answer Document Changes Student district and school information is captured through the generic label or by bubbling district/school information.

  44. Answer Document Demographic Page

  45. Demographic Sheet • The first page has a place to affix the Pre-ID or generic label. • Box A should be filled in completely. • The rest of the front page contains information that would not be captured on a Pre-ID label, e.g., LEP status.

  46. Answer Document Demographic Page

  47. Demographic Sheet • The second page (inside front cover) contains information that would be contained on a Pre-ID label. • If a Pre-ID label is not available for the student and you affixed a generic label on the front page, the second page must be filled out completely. • For JVSD students, generic labels are not available. If a Pre-ID label is not available, then the student’s home district and attending school IRN must be written and bubbled in.

  48. Accessing Student Data • Senior data is available online approximately 45 days after the close of the test window. • Printed score reports will arrive in districtsand online data will be available for all other grades approximately 60 days after the close of the test window. • Access the online reporting system by logging into the educator’s workroom available at www.success.ode.state.oh.us.

  49. Test Information Distribution Engine(TIDE)for Ordering OGT Materials

  50. TIDE and Pre-ID • TIDE can be accessed at http://www.ohtide.org/TIDE. • Pre-loaded enrollment counts: • For March 2009, based on grade 10 enrollment file received from ODE in early December plus October 2008 fail count and 5% overage at the district and school level. • If insufficient, ODE will review/approve enrollment increase and additional order requests placed in TIDE. • Special version quantities are not pre-loaded and need to be entered in TIDE.

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