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Corporate Infra – JAD 1 Mapping Requirements to Implementation Design User Groups Priorities

Corporate Infra – JAD 1 Mapping Requirements to Implementation Design User Groups Priorities Sample Screens & Outputs Baseline for Managing Change. Many Actors – Many Processes. Manage Leases. Manage Rental Occupancy Agreements. Inspect Property. Real Property Manager. Engineer.

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Corporate Infra – JAD 1 Mapping Requirements to Implementation Design User Groups Priorities

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  1. Corporate Infra – JAD 1 • Mapping Requirements to Implementation Design • User Groups • Priorities • Sample Screens & Outputs • Baseline for Managing Change

  2. Many Actors – Many Processes Manage Leases Manage Rental Occupancy Agreements Inspect Property Real Property Manager Engineer Facility Master Planning Run Depreciation Update Occupancy & Space Use Types Accountant Space Utilization Manager Record Disposal Transactions

  3. Infra – An Integrated Solution Accounting Property Management Reports Leases & Agreements

  4. How it all Begins Request for Space Review Inventory & Facility Master Plan & Budget Customer Finding: New Space Is Needed… Real Property Manager Owned Property Leased Property GSA Assigned Property Shared or Free Space

  5. 4 Ways to Acquire New Property: • Design & Construct – Owned Property • Leased Property • GSA Assigned Property – Rental Occupancy Agreements • Shared & Free Space Real Property Manager

  6. Design & Construct – Owned Property Real Property Manager Space Utilization Manager Accountant Engineer

  7. Leased Property Real Property Manager Accountant

  8. 1166 form

  9. GSA Assigned Property – Rental Occupancy Agreements Real Property Manager Accountant

  10. Shared & Free Space Real Property Manager Agreement Administrator Space Utilization Manager Accountant

  11. Property Management • Keeping track of property condition and attributes: • Accessibility status • Hazardous waste • Amenities • Maintenance tasks • Occupancy • Space planning • Disposals, … Engineer

  12. Building Management Real Property Manager Space Utilization Manager Accountant Engineer

  13. Condition Surveys • Deferred maintenance • Capital improvements • Annual Maintenance • Operating costs Engineer

  14. Permits – for vendors • Potential income source • Reduces usable space Agreement Administrator

  15. Facility Master Plans • Statistical analysis • Cash flow • Recommendations • Accounting for any disposals Real Property Manager Engineer Accountant Space Utilization Manager

  16. Condition Ratings: Facility Condition Index = deferred maintenance $/CRV CRV = 1) GSF * Average Cost/SqFT 2) GSF * Means Cost Factor 3) Original Capitalized Value * Cost Index Factor Facility Rating = Good if FCI is .05 or less Fair if FCI is > .05 and < .10 Poor if FCI is > .10

  17. Cash Flow History & Projections

  18. Budget Tracking at the Program Level:

  19. Managing Disposal Projects Real Property Manager Accountant Engineer

  20. Real Property Accounting • FFIS Interface • Subledgers • Value Streams • Depreciation • Disposals Accountant

  21. Assets • Buildings • Dams • Bridges • Recreation Sites • Signs 1-1 1 - Many Infra - Real Property Accounting • Individual • Pooled

  22. Assets • Buildings • Dams • Bridges • Recreation Sites • Signs 1-1 1 - Many Infra - Real Property Accounting Organization Project Group Capital Project No. Accounting Period Amount General Ledger Treasury Symbol From FFIS • Payroll • Purchasing

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