WG Improvement Suggestions -- Overview

1. WG Improvement Suggestions -- Overview Date: 2009-05-15 Authors: Jon Rosdahl, CSR

2. Abstract During the 802.11 2009 March Plenary, some suggestions for improving how the Working Group operates were gathered. This document lists these suggestions and the current status. Jon Rosdahl, CSR

3. Topic #1 • Reduce meeting expenses • Reduce the number of meetings per year • Reduce venue costs • Change meetings to teleconference / electronic • Synchronize IEEE and WFA meeting venues • Coordination required for Interim/WFA F2F • Delete interims , keep only plenaries Balance the desires “for more” and “for less” F2F time • Reduce venue cost, location, food Ongoing Effort • Reduce the need to attend every session - Selectively drop TG activities from meetings – Sponsor requirement to attend 75% of sessions for credit. • Reduce the need to send as many people to a session - Fewer parallel sessions • Parallel sessions is a function of the requests of the TG for slot times. • Charge separately for social – • Most social costs are used to meet hotel F&B minimums. Consideration for when it is not. • Meeting frequency; Fewer but longer meetings; • Balance time required for F2f and preparation time for the F2F • Many of our organizations are going through reductions in force and travel budgets – Continue to negotiate for venues with high value and lower costs Jon Rosdahl, CSR

4. Topic #2 Improve Standards Production Process • Process Improvement • Shorten times to publication • Increase face to face time • Face to face meetings provide significant value especially during project formation/start-up – • Balance the desires “for more” and “for less” F2F time • TG attendance too small – Volunteer organization invite all to participate • Project completion takes too long – Encourage better preparation of ideas • Amendments contain useless features – • Encourage better review at PAR creation • Bring in running code before beginning standardization – Always welcome • 802 needs to at least think about the possibility of evolving past the RF centric MAC/PHY ; start an End-to-End Study Group • Outside Scope of 802.11 improvements; WG Chair to take to 802 EC • Establish a task force to monitor the progress of active task groups and suggest improvements – CAC does provide some feedback and leadership tutoring Jon Rosdahl, CSR

5. Topic #3 Change the method of Conducting meetings and Voting • Improve remote meetings to a point where they can be substituted for venue meetings • Enable voting without attending a face to face • Instate Voting during TG telecons – Quorum/P&P Issue • Instate TG membership – P&P supports – Logistics need more investigation • Beginning ballots not initiated during a face to face meeting • – Possible with 15-day LB of WG • Use of web tools for document sharing, polling, voting, comment queuing • 09/0544r0 -- • Use Entity voting • No loss of voting rights due to lack of attendance if job is lost • Drop 15 day procedural review of ballot prior to technical ballot on draft - Only required when work not completed by end of week. • Voting required to maintain voting rights – 09/623r0 – rule changed Jon Rosdahl, CSR

6. Topic #3 Continued • How is Online voting audited • Dependant on the online web tools used – ongoing investigation • Don’t use telecons because of disadvantages due to time shift and language -Use of Web Tools to mitigate language and duplicating phone times for time zones. 09/623r0 • Copy the IETF mode of operation . Don’t rely on either face-to-face or telecons; just use email. Jon Rosdahl, CSR

7. References • P&P Changes • https://mentor.ieee.org/802.11/dcn/09/11-09-0623-01-0000-proposal-for-p-p-change-2009-1.ppt • Current proposed P&P • https://mentor.ieee.org/802.11/dcn/09/11-09-0001-01-0000-802-11-policies-and-procedures.doc Jon Rosdahl, CSR