Improve – V: Pitfalls -- Finding the Time to Implement Making Time Work for You! Lori Shipman

Improve – V: Pitfalls -- Finding the Time to Implement Making Time Work for You! Lori Shipman NY FarmNet Consultant 415 Warren Hall Ithaca, NY 14853 1-800-547-3276

Time Management Quadrants

Time Quadrant Examples A. Deadlines, emergencies, daily chores • Milking the cows, assistance with calving, harvesting a crop before a storm B. Preventative, planning, keeping on schedule • Routine field work, culling cows, program signups C. In the now, daily activities • Business phone calls, correspondence, meetings, clean-up D. Time wasters, fun stuff • Decorating the barn for the holidays, vacation, junk mail, and spam

Organization System • Who does what? • Matching talents with jobs • When is it done? • Deadlines, time of day, seasonal • How will information flow? • Milker enters data, herdman reviews, hands receipts to book keeper for expenses, etc

It Takes All Kinds • No two people organize alike • Variation in values • Variation in brain types

Organizing by Brain Type • Maintaining Style Law & Order Traditional • Harmonizing Style Emotional & Communicative Buddy system • Innovative Style Color & Adventure Try anything • Prioritizing Style Thinking & Rational Delegation Taken from Lanna Nakone’s book ” Organizing for Your Brain Type”

Organization a Time Saver • Minimize clutter • Keep/sell or donate /trash • Everything has a place • Files, box, shelf, toolbox • Time and order • Events, calendars, paper flow • Task delegation • Use the best person for the job and at least one backup • Work with personalities • Use the strengths and cover for weaknesses Be Creative

To-do Back Home Balance • Keeping the wheel in balance • List priorities • Activities that “need” to be done • How will you do this? • Does it fit your values? • Work and family

Help to Prioritize • What’s the Worst that could happen? • Define the task • How important is it to you • How important is it to success and health and safety, business goals, and personal goals • Does it need to be done now?

Try, Try, Again • Find something that works • Evaluate and adopt or Try something else • Get ideas from others • Share your successes

The “carry it with you”, nested major project/to-do list: Two blank sheets of paper folded in half so you end up with 5.5” x 8.5”: (fold over) • Project 1 • Tactic • Tactic • Tactic • etc. One folded half-sheet lists current/upcoming major projects with room for list of tactics Project 2 Project 3 Project 4 Project 5 • This Week’s To-do List • Mon. blah, blah • Mon. blah, blah • Tues. blah, blah • Tues. blah, blah • Wed. blah, blah • Thurs. blah, blah • Fri. blah, blah • Sat. blah, blah Other folded half-sheet is a daily to-do list Project list nests inside the weekly to-do list for easy and constant reference. Weekly list updated Monday mornings. Project list updated as needed.

Make Time Work for You! • End in Mind • How do I want to spend my time to meet my goals? • Organize • Develop systems, identify places, develop habits • Prioritize • Find balance

Finding Balance: What are the Critical Slices in Your Wheel?

Module Objectives: • Develop an understanding of the need for and organization system • Develop an understanding of different views to organization • Develop a balance of time • Priorities • Develop an environment for sharing tools and resources for time management

Improve – V: Pitfalls -- Finding the Time to Implement Making Time Work for You! Lori Shipman