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Post Annual Enrollment Processing for PeopleSoft Agencies (Plan Year 2011)

Post Annual Enrollment Processing for PeopleSoft Agencies (Plan Year 2011). November 2010. Session Purpose. Topics to Discuss Post-Annual Enrollment Payroll Processing Post-Annual Enrollment Reporting Dependents in GaBreeze Additional Reminders. Post-Annual Enrollment Payroll Processing.

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Post Annual Enrollment Processing for PeopleSoft Agencies (Plan Year 2011)

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  1. Post Annual Enrollment Processing for PeopleSoft Agencies (Plan Year 2011) November 2010

  2. Session Purpose • Topics to Discuss • Post-Annual Enrollment Payroll Processing • Post-Annual Enrollment Reporting • Dependents in GaBreeze • Additional Reminders

  3. Post-Annual Enrollment Payroll Processing

  4. Post-A.E. Payroll Processing Annual Benefit Deduction Report and Imputed Income Report The files will be sent on Thursday, November 18thafter the daily HR files are sent to PeopleSoft agencies These files will be sent in addition to your normal daily deduction and imputed income file that will be delivered on November 18th Files for the current plan year will be sent daily and will end on Wednesday, November 24th

  5. Post-A.E. Payroll Processing AD&D Deductions for 8x & 9x Salary Agencies should verify the deduction codes for the new AD&D coverage levels are updated in their payroll systems prior to processing the Annual Benefit Deduction File The new deduction codes on the Benefit Deduction files: AD&D 8x Benefit Salary: XADD8X AD&D 9x Benefit Salary: XADD9X

  6. Post-A.E. Payroll Processing • Late Year New Hires • Employees hired on November 1st should be encouraged to enroll in benefits by Monday, November 22nd • Agencies should run the Pending Enrollment Report on Monday, November 15th and remind those new hires to enroll • Last deduction file to be received for the current Plan Year will be Wednesday, November 24th • Current Plan Year deductions for all employees should be stopped after November’s payroll • No daily files will be sent November 25th – 30th • GaBreeze will resume sending daily ongoing payroll/imputed income files with deductions for the new plan year only starting on Wednesday, December 1st

  7. Post Annual Enrollment Reporting

  8. Post Annual Enrollment Reporting • Key Dates: • Tuesday, November 30th: Carriers will receive the first Annual Enrollment eligibility file for Plan Year 2011 • Wednesday, December 1st: The first ongoing 2011 automated benefit deduction and imputed income file will be issued

  9. Dependents in GaBreeze

  10. Missing Dependents • A Post-Annual Enrollment Missing Dependent(s) report will be posted on November 15th • The report will list those who did not contact GaBreeze during Annual Enrollment to make necessary updates • To access the report on the Employer Web Site: Go to File Sharing after logging in • Employees will receive a letter mailed to their current address on file • Employees will be given through November 29thto call the GaBreeze Benefits Center to update any missing dependents • Employees must provide the following info: Dependent’s Name, SSN, and DOB

  11. Dependent Verification • Verification Process: • SPA will receive a file from State Health Benefit Plan (SHBP) in December for a validation compare of dependent information • SPA will issue dependent verification letters to employees, whose dependents are not already validated by SHBP, at the end of December • Employees will have 30 days from the date of the letter to respond • If the employee’s spouse and/or dependent updates are not made, the employee’s coverage for the upcoming 2011 plan year will coincide with the spouse and/or dependent information the employee has on file

  12. Additional Reminders

  13. Support Avenues for Benefit Professionals(SPA Web Site) • SPA web site online resources • Job Aides: • http://www.spa.ga.gov/employees/flexible_benefits.asp • Click on Employer Reference Materials for GA Breeze to view job aides • Job Aides are for General information, SMART Forms, and Reports

  14. SPA Web Site Job Aides (Screen shot)

  15. Support Avenues (Benefit Professionals) • The SPA Team • Team will continue to be agencies’ first point of contact • Respond to questions about business rules, business processes • Support use of the Employer Web Site • Answer questions about Employer Web Site reporting • Work with Hewitt to resolve data issues 1-888-968-0490 or 1-404-656-2730 Monday – Friday, 8:00 am – 4:30 pm ET excluding holidays

  16. Support Avenues (Employees/Participants) Benefits Call Center 1-877-3GBreez or 1-877-342-7339 Monday – Friday, 8:00 am – 5:00 pm ET excluding holidays Website www.GaBreeze.ga.gov Link on Team Georgia Flexible Benefits tab

  17. Final Questions and Follow-ups

  18. The SPA Team would like to express our thanks to each of you for your continued support and assistance during our first Annual Enrollment through GaBreeze!

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