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Public Procurement and e-Government

Explore the key steps and challenges in the public procurement process, and discover how digitising the process can help improve transparency, accountability, and overall efficiency. Learn about the benefits of e-government and its potential role in transforming procurement practices. Stay informed about current trends in government and public sector management.

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Public Procurement and e-Government

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  1. Public Procurement and e-Government

  2. Content • Key steps in the procurement process • Typical challenges when implementing the public procurement process • How digitising the procurement process can help

  3. Key objectives of public procurement • Order and procedure • Transparency • Accountability • Process consistency • Predictability • Secure the best talent and expertise • Ensure the best value for money

  4. Key steps in procurement process

  5. Needs ID & Process Establishment

  6. Solicitation of Bids & Proposals

  7. Bids/Proposal Evaluation & Award

  8. Contract/Project Management

  9. Typical implementation challenges • Numerous moving parts and steps • Several individuals, and a variety of departments and agencies may need be involved • Important communication and decisions not always documented • Delays at various stages of the process • Lots of paper generated • Difficult to monitor entire process – from start to finish • Difficult to assemble/maintain comprehensive record of all transactions of the entire procurement process • Discrepancies found during audit review

  10. Current trends in Government • Improve transparency • Improve accountability • Eliminate corruption • Open Government • Open Data • Freedom of information • Increase public trust • More prudent management for finances

  11. What is e-Government? “The utilization of Information Technology (IT), Information and Communication Technologies (ICTs), and other web-based telecommunication technologies to improve and/or enhance on the efficiency and effectiveness of service delivery in the public sector” Jeong, Chun Hai @ Ibrahim

  12. 5 modes of e-govt delivery Source: Jeong, 2007

  13. E-Govt in the Caribbean is not new Earlier initiatives… • Automated System for Customs Data (ASYCUDA) • Standard Integrated Government Tax Administration System (SIGTAS) • FINMAN • Pharmaceutical Procurement Service More recent ones… • Govt portals • GovNet • GATE eService • ttconnect • Application Management and Data Automation (AMANDA) • Barbados Revenue Authority • Electronic document and record management systems • Electronic Government for Regional Integration Project (EGRIP)

  14. Why digitising public procurement can work • Steps and process already well established • Reporting lines, responsibilities, authority known • Electronic platform(s) can be developed to, inter alia: • Coordinate, manage and monitor the process  G2G • Disseminate information  G2G, G2B • Coordinate participation  G2G, G2B, B2G • Provide updates G2G, G2B, G2C • Create and store a record of the process and decisions  G2G, G2B, G2C • Platform(s) can be used to optimise the public procurement process and improve the experience for all

  15. Summary • The public procurement process is essential to provide a framework for transparent and defensible purchase of works, goods and services by Govt • However, the process can be arduous, complex and protracted • Frequently comprises numerous steps and several actors • Across the Caribbean, efforts are already being made to move towards e-govt • Some countries are more enthusiastic/aggressive than others • Moving to e-procurement could address key challenges in public procurement • Can foster public procurement objectives and be aligned with current trends in Govt/public sector management and administration

  16. Any Questions? Michele Marius Blog: ict-pulse.com FB: facebook.com/ICTPulse Twitter: @ictpulse

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