2005 Virginia Interoperability Communications Conference

1. 2005 Virginia Interoperability CommunicationsConference October 4-5, 2005 2005 Virginia Interoperability Communications Conference October 4-5, 2005 Virginia Beach, Virginia www.interoperability.publicsafety.virginia.gov 1

2. 2005 Virginia Interoperability CommunicationsConference October 4-5, 2005 Project 25 Update Craig Jorgensen P25 Steering Committee www.interoperability.publicsafety.virginia.gov 2

3. Property of Project 25 Craig M. Jorgensen Project Director 1398 Michigan Avenue Salt Lake City Utah 84105-1607 801-583-1099 jorgensen@Projects-25-34.com Slides Are Not Available For Reproduction

4. 2005 Virginia Interoperable Communications Conference October 4-5, 2005

5. Scope of the STARS Contract Colonel W. Steven Flaherty, State Police Superintendent and Mark Moon, Vice President and General Manager of Motorola signed a $329-million contract between Motorola and the Commonwealth of Virginia for the design, construction, and implementation of Statewide Agencies Radio System (STARS) on July 13, 2004. The implementation phase of STARS is now underway.

6. Scope of the STARS ContractContinued • STARS will provide multi-channel trunked digital voice and data wireless communications that is specifically designed for public safety requirements, based on Project 25 technology. • The existing state police microwave radio network’s technology and capacity will be upgraded and disaster recovery alternate paths will be added. • The STARS contract will provide essential public safety grade communications that can operate seamlessly throughout the Commonwealth for the 21 state agencies and facilitate interoperability with local governments and federal agencies.

7. Communications within the Tunnels Motorola is providing VHF and 800 MHz wireless communication coverage for six tunnels in the Commonwealth of Virginia: Big Walker Mountain, Hampton Roads, Elizabeth River Downtown, Elizabeth River Midtown, Monitor/Merrimack, East River Mountain.

8. Mobile Data Applications • Law enforcement mobile data such as wanted checks and DMV records checks • Intra-agency and inter-agency text messaging • Interface with the VSP Computer Aided Dispatch (CAD) • Automated Vehicle Location (AVL) The Mobile Data Computers installed in patrol cars will provide the following to the Commonwealth, statewide:

9. Network Operations Center The Network Operations Center at the State Police Headquarters will house personnel on a 24/7 basis to identify faults, remotely correct alarm conditions or dispatch technicians. An existing VSP warehouse will be refurbished for the NOC.

10. Transmitter Sites The transmitter sites in STARS will consist of 45 Land Mobile Radio towers sites and 94 microwave tower sites. These sites will support the land mobile radio voice, microwave radio, and the mobile data subsystems. Each site’s communications equipment is housed in a protective building, and is monitored for technical functions and is protected with emergency power systems and sophisticated grounding systems to protect from lightning damage.

11. Alcoholic Beverage Control Capitol Police Charitable Gaming Chesapeake Bay Bridge & Tunnel Police Conservation and Recreation Corrections Emergency Management Environmental Quality Fire Programs Forestry Game and Inland Fisheries Health Juvenile Justice Military Affairs Mines, Minerals, and Energy Motor Vehicles State Police Transportation Virginia Information Technologies Agency Virginia Marine Resources Commission Virginia Port Authority Federal Partnership for Interoperable Communications Participating Agencies

12. Changes inParticipating Agencies Agencies no longer participating in STARS: • Aviation – The land based radios will not benefit the aircraft they use. Note: They had 3 radios • Professional and Occupational Regulation – Agency is moving away from law enforcement, more towards regulation and no longer require law enforcement radios. Note: They had 8 radios

13. New Agencies The following agencies have been approved for STARS participation: • Charitable Gaming – They have approximately 10 enforcement officers with no radio communications currently. • Chesapeake Bay Bridge & Tunnel Police – Their existing radio system does not serve their needs, STARS can provide the service they require. • Virginia Port Authority – They require a radio system upgrade that STARS can provide.

14. Expenditures July 2004 – June 2005 (Actual) $ 39,747,311 July 2005 – June 2006 (Projected) 119,552,689 2004 – 2006 Expenditures $159,300,000 July 2006 – June 2007 (Projected) $119,818,158 July 2207 – June 2008 (Projected) $ 80,127,375 $199,945,533 Total Project Cost $359,245,533

15. Implementation Schedule The STARS Project is scheduled to be implemented over a six year period. Operational Stages • Richmond -- December 2005 • Tidewater -- May 2008 • Culpeper -- July 2008 • Northern Virginia -- October 2008 • Salem -- April 2009 • Appomattox -- May 2009 • Wytheville -- September 2009

16. Accomplishments • The Network Operations Center (NOC) is under construction. It will house personnel 24/7 to monitor the network alarms and controls. • The building is complete. • Motorola has moved equipment in. • The building will be ready for occupancy by October 21. • Transmitter Sites • 20 towers are required for First Division. Permits for 19 towers have been received. The Rumford VDOT tower had to be relocated. New permits have been applied for. • 16 of the 20 towers are complete. They are now being optimized.

17. Accomplished Continued • Zone Two Control Center in Salem • The space needs have been identified. HSMM is beginning the preliminary sketches. • Site Surveys • The transmitter sites in Divisions Five, Two, and Seven have been completed. • The transmitter sites in Divisions Three and Six will be surveyed, beginning in the in the next 30 days.

18. Accomplishments Continued • The acceptance test procedures for First Division have been developed. • The majority have been submitted for STARS review. • Training – Significant STARS training has been completed for the following personnel in 2005. • Executive and UARC agencies management • Communications engineers and technical staff • STARS engineers • End user/subscriber training is scheduled for December 2005

19. Accomplishments Continued • Tunnels • The Big Walker Mountain and East River Mountain Tunnels now have VHF coverage. • The Elizabeth River Midtown and the Monitor/Merrimack Tunnels are complete and are in the testing phase. • The Hampton Roads Tunnel and the Elizabeth River Downtown Tunnel will be complete within the next 30-45 days. • The first draft of the Policy and Procedures manual is being reviewed.

20. Interoperability The interoperability solutions within STARS will allow each locality, at the county and city level, to communicate with other STARS users through a patch activated by a STARS dispatcher. The patch will be able to interface with any radio system, regardless of the manufacturer or operating frequency. This interoperability solution will be implemented at no cost to the localities.

21. Motobridge • A 1.5 million dollar grant has been awarded to pilot Motobridge • Enables integration of disparate networks for interoperable communications • Adds basic dispatch capabilities to gateway functionality • Can use existing consoles for access to SSRN • Instant Recall of Audio • Multiple Wireless Interfaces • Dispatch Center Connectivity • Enables use of advanced calling features (e.g. Emergency ID)

22. RGU Station Radio Gateway Unit Interfaces 4W+E&M/Tone Remote Control Serial (Enables Radio controls, Emergency Notification and Wireless Data) Cell PSTN Trunked Conventional Consolette 4W+Tone Remote Control CEB LAN Equipment BIM 1 to 8 interface Connections per RGU LMR System Redundant LAN 4W Serial (RS232)

23. STARS Update QUESTIONS?

24. 2005 Virginia Interoperability CommunicationsConference October 4-5, 2005 Break www.interoperability.publicsafety.virginia.gov 24

25. 2005 Virginia Interoperability CommunicationsConference October 4-5, 2005 Breakout Sessions www.interoperability.publicsafety.virginia.gov 25

26. 2005 Virginia Interoperability CommunicationsConference October 4-5, 2005 800 MHz Rebanding FCC, Transition Admin, VITA www.interoperability.publicsafety.virginia.gov 26

27. 2005 Virginia Interoperability CommunicationsConference October 4-5, 2005 800 MHz Rebanding What Are Your Burning Questions? www.interoperability.publicsafety.virginia.gov 27

28. 800 MHz Rebanding and Interoperability 2005 Virginia Interoperability Communications Conference Virginia Beach, Virginia October 5, 2005

29. Agenda • OVERVIEW: 800 MHz RECONFIGURATION • 800 MHz & TA Overview • Overview of Planning & Negotiation • CURRENT STATUS • Where Are WE Now? • Executed Frequency Reconfiguration Agreements (FRA) • Where are YOU Now? • INDIVIDUAL STAKEHOLDER/LICENSEE IMPACT • New Frequency Proposals: What to Expect • Expansion Band Frequency Proposals • Costs & Funding • Addressing Interoperability www.800TA.org

30. 800 MHz Band Reconfiguration Background The 800 MHz reconfiguration is part of the FCC’s plan to address the harmful interference to public safety communication systems operating in the 800 MHz band. www.800TA.org

31. 800 MHz Band: Old Channels versus Reconfigured Channels

32. Establish a relocation schedule Oversee the administrative and financial aspects of the reconfiguration process Specify replacement spectrum for relocating licensees Monitor and facilitate issue resolution related to the relocation process The 800 MHz Transition Administrator The 800 MHz Transition Administrator, LLC (TA) acts as a neutral party between license holders and Nextel. The TA is mandated by the FCC to facilitate 800 MHz band reconfiguration in an expeditious, cost-effective manner with minimal disruption to licensees. The TA’s responsibilities are to: • Approve licensee requests for planning funding • Approve licensee relocation Cost Estimates/reconfiguration contracts • Report progress of 800 MHz reconfiguration to the FCC www.800TA.org

33. Regional Prioritization Plan PLEASE NOTE:LOUISIANA, Region 18 has officially been moved to WAVE 3 Channels 1-120 are the frequencies in the 806-809 MHz / 851-854 MHz band. Licensees with those frequencies reconfigure first to clear space for the NPSPAC licensees.

34. What are the Reconfiguration Phases? • The TA has organized the reconfiguration process and all associated activities into two phases… • Planning and Negotiation Phase objectives: • Develop your plan for implementing the reconfiguration of your system(s) • Negotiate and execute a contract with Nextel for the reconfiguration of your system(s) www.800TA.org

35. Planning & Negotiation The activities required for Planning and Negotiation include: • Identify, Complete & Submit Contact Information to the TA • If Necessary, Submit Request for Planning Funding • Document Subscriber Equipment and Infrastructure Facilities Inventories • Define Interoperability Environment • Evaluate Proposed New Frequencies • Prepare Cost Estimate • Negotiate Reconfiguration Contract With Nextel www.800TA.org

36. Agenda • OVERVIEW: 800 MHz RECONFIGURATION • 800 MHz & TA Overview • Overview of Planning & Negotiation • CURRENT STATUS • Where Are WE Now? • Executed Frequency Reconfiguration Agreements (FRA) • Where are YOU Now? • INDIVIDUAL STAKEHOLDER/LICENSEE IMPACT • New Frequency Proposals: What to Expect • Expansion Band Frequency Proposals • Costs & Funding • Addressing Interoperability www.800TA.org

37. Where Are WE Now? Planning & Negotiation Windows Information Packet Mailing • Wave 1: May 3, 2005 • Wave 2: August 12, 2005 • Wave 3 & 4: TBD 1 2 3 5 4 6 7 8

38. Where Are WE Now?Executed FRAs Frequency Reconfiguration Agreements (FRA)s – Summary View as of July 31, 2005 TA Quarterly Report filed with the FCC Docket and available at www.800MHz.gov and at www.800TA.org = Nextel is the data source for this information. It has not been validated by the TA. www.800TA.org

39. Where Are YOU Now? NPSPAC: Planning & Negotiation Windows NPSPAC licensees with complex systems or circumstances that require an exception to the 75-day window should communicate in writing with both the TA (comments@800TA.org) and Nextel (via fax at 678-405-8252).

40. Agenda • OVERVIEW: 800 MHz RECONFIGURATION • 800 MHz & TA Overview • Overview of Planning & Negotiation • CURRENT STATUS • Where Are WE Now? • Executed Frequency Reconfiguration Agreements (FRA) • Where are YOU Now? • INDIVIDUAL STAKEHOLDER/LICENSEE IMPACT • New Frequency Proposals: What to Expect • Expansion Band Frequency Proposals • Costs & Funding • Addressing Interoperability www.800TA.org

41. New Frequency Proposals: What to Expect In conjunction with the start of your assigned Wave and Stage…. • The TA will forward a Frequency Proposal Report (FPR) to those licensees who must change operating frequencies as part of reconfiguration. • Not all of the frequencies on a license may need to be reconfigured. • Only base station frequencies that must be reconfigured will be included in the FPR. • Mobile and control station frequencies will be changed to appropriate frequencies in the 806-824 MHz range depending on their related base station frequencies www.800TA.org

42. Expansion Band Frequency Proposals Per the R&O, 800 MHz licensees in the new Expansion Band will be relocated unless they affirmatively elect to remain in the Expansion Band. • If you elect to remain in the Expansion Band notify the TA at elections@800TA.org or by fax at (866) 432- 8317 with your completed Expansion Band Election Form. • Submit your elections as soon as possible but no later than: • September 27, 2005 for Wave 1 licensees • January 3, 2006 for Wave 2 licensees • April 3, 2006 for Wave 3 licensees • July 3, 2006 for Wave 4 licensees www.800TA.org

43. Costs & Funding Planning Cost – Request for Planning Funding • Specific planning activities required will vary based on the size and scope of your existing system. • Planning activities may be performed by your internal personnel or external service providers and include: • Legal fees associated with negotiating contract with Nextel • Analysis of proposed new frequencies • Inventorying subscriber equipment and infrastructure facilities • Engineering and implementation planning • Project management required in the Planning & Negotiation Phase • The Request for Planning Funding Form should not be used for submitting reconfiguration implementation costs. www.800TA.org

44. Costs & Funding Reconfiguration Implementation Costs – Cost Estimate • Specific tasks and level of detail will vary based on the size and scope of your system. • If you have a complex system, you should also prepare a separate Statement of Work (SOW) to accompany the Cost Estimate, which will define the scope and description of planned activities, schedule, milestones and deliverables as well as required resources. • Cost Estimates should define: • Equipment costs • Engineering, consulting, legal fees • Internal labor costs • Vendor costs • All other costs required to reconfigure your system www.800TA.org

45. Costs & Funding Funding Guidelines • Generally, costs that are reasonable, prudent, and necessary to obtain comparable facilities to those presently in use are reimbursable. • Licensees must certify that the costs are the minimum necessary to obtain comparable facilities. • Costs not directly related to the 800 MHz reconfiguration effort are notreimbursable. Documentation evidencing the costs incurred must be submitted to Nextel at the conclusion of your system reconfiguration. This documentation will be reviewed by the TA. www.800TA.org

46. Addressing Interoperability Steps for Addressing Mutual Aid Channels and Interoperability • Determine all agencies operating on your licensed system. • Determine other systems programmed into your subscriber equipment. • Determine if NPSPAC mutual aid channels are used in your system. • Define communications approach for affected user communities. • Define your requirements for minimum disruption and document optimal solution. • Communicate and agree upon the solution with Nextel. The TA strongly encourages licensees to identify all interdependencies and notify Sprint Nextel early in the reconfiguration process. www.800TA.org

47. What to Expect from the TA • Independent and neutral role in the reconfiguration process • Regional Points of Contact for questions and assistance • Frequent communication via the TA website and information mailings • Up to date guidance on the reconfiguration process • Various Knowledge Sharing Activities to provide for engaging conversation with the TA www.800TA.org

48. Recommendations • Consult the TA website or attend TA Webinars for further guidance • Understand the timeline for your system • Be as specific as possible in your Request for Planning Funding and Cost Estimates • Questions should be submitted formally through the Contact Center • Take the initiative. Plan ahead, document all your activities and contact the TA if you have ANY questions or concerns. www.800TA.org

49. Webinars www.800TA.org

50. Contact Information • Points of Contact • Shane Satterlund • Tom Brooks, Jr. • TA & Regional Points of Contact: • Phone: 1-888-800-8220 • Fax: 1-888-701-4380 • Email: comments@800ta.org • Website: www.800TA.org www.800TA.org