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Policy Governance

1. Why Policy Governance

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Policy Governance

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    1. Policy Governance A Bold Move by the Board…

    2. 1 Why Policy Governance… During the mid 90’s the Board began to pay more attention to its role and responsibilities The Board, in its attempt to define its role and responsibly, has struggled with rubberstamping matters and/or micro managing staff issues. A new and defined way for the board to operate needed to be found. Based on reactions to this the Board continued its examination with a Board retreat in November of 2002 The text selected was John Carver’s Board’s That Make a Difference Out of the retreat committees were formed and policies adopted

    3. 2 and why now? Over the next few years the Board Spent much time trying to manage certain aspects of running SEARCH Continued to question their roll and responsibility It was time to revisited Carver’s text on the Policy Governance® Model The Board considered the model in February 2007 The Board and Supervisory Staff trained on the model in July 2007 The Board adopted Policy Governance Model policies at a retreat in November.

    4. 3 The challenge for a SEARCH Board Member Role is critical but often poorly defined Board Members are managers No training or preparation Poorly documented policies when they do exist Undisciplined in speaking as a Board “Very competent individuals can come together to form a very incompetent Board.” John Carver

    5. 4 Typical Governance Problems Establishing and maintaining proper (forward looking) focus Role definitions are unclear Board fails to control its agenda CEO loses control of management responsibilities Board is reactive with a “fix-it” focus Results in SEARCH being lead and managed less effectively and efficiently

    6. 5 The Policy Governance® Model Policy Governance is a complete model for governance. Carver’s model provides a framework that “… separates issues of organizational purpose (ENDS) from all other organizational issues (MEANS)…” and it “…places the primary importance on the ENDS.”

    7. 6 The Basic Principles of the Model The Board is Trustee for the SEARCH Membership (Owners) The Board Speaks with One Voice or Not at All Board Decisions Are Predominantly Policy Decisions Policy is Formulated at the Broadest Value before Progressing The Board Defines and Delegates, Not React and Ratify The board of a non-profit organization represents the ownership or in SEARCH’s case the membership. Simply put, the board governs on behalf of persons who are not seated at the board table. If the Board is to make authoritative decisions it must speak with one voice. The only way the board can speak with one voice is to bring its diverse point of view to one point. This one voice principle does not mean that there should be unanimity or lack of diversity on the board. It means that when a vote those that lose the vote must respect that the board has spoken. Diversity must be encouraged and it is healthy for the organization to have diverse opinions. The board of a non-profit organization represents the ownership or in SEARCH’s case the membership. Simply put, the board governs on behalf of persons who are not seated at the board table. If the Board is to make authoritative decisions it must speak with one voice. The only way the board can speak with one voice is to bring its diverse point of view to one point. This one voice principle does not mean that there should be unanimity or lack of diversity on the board. It means that when a vote those that lose the vote must respect that the board has spoken. Diversity must be encouraged and it is healthy for the organization to have diverse opinions.

    8. 7 Continuing the Basic Principles of the Model The Board’s Pivotal Duty is to Determine the ENDS The Board Controls by Setting Staff Limits not Prescribing Actions The Board Designs its Own Products and Process through policy The Relationship Between Board and Management is both Empowering and Safe CEO Performance is Rigorously Monitored Against Policy Criteria

    9. 8 Categories of Policy within the Model Policies are divided into the following categories ENDS What is accomplished for whom and at what cost EXECUTIVE LIMITATIONS Establishes Boundaries of acceptability BOARD – STAFF LINKAGE Delegation and Evaluation GOVERNANCE PROCESS Board established its own job, accountability and philosophy

    10. 9 Visually Understanding the Model

    11. 10 Beginning to Establish Policy

    12. 11 How Establishing Policy Alters the Model

    13. 12 Role Distinction

    14. 13 Traditional Board Policy: Policy Governance:

    15. 14 The Board’s Implementation Strategy Make sure the board and Executive Director understand the model. Make a full board commitment to this major change. Put the board’s commitment to move ahead on paper. Develop all policies except ends. Do an administrative and legal check. Design the first steps in connecting with , you, the membership. Inaugurate the system. Reason for today’s presentation. Make sure the board and Executive Director understand the model. Actions – Distribution of the Carvers book, the boards training session on ___________________ and the retreat. Make a full board commitment to this major change. Actions – agreement by the board to move foreword and participate in the retreat. Put the board’s commitment to move ahead on paper. Actions – Policy development and re-write of the by-laws. Develop all policies except ends. Actions – wrote policies Do an administrative and legal check. Actions – Determined the need to re-write the by-laws Design the first steps in connecting with , you, the membership. Actions – This presentation, January 2008 to the membership and by-law changes. Inaugurate the system. Reason for today’s presentation.Make sure the board and Executive Director understand the model. Actions – Distribution of the Carvers book, the boards training session on ___________________ and the retreat. Make a full board commitment to this major change. Actions – agreement by the board to move foreword and participate in the retreat. Put the board’s commitment to move ahead on paper. Actions – Policy development and re-write of the by-laws. Develop all policies except ends. Actions – wrote policies Do an administrative and legal check. Actions – Determined the need to re-write the by-laws Design the first steps in connecting with , you, the membership. Actions – This presentation, January 2008 to the membership and by-law changes. Inaugurate the system. Reason for today’s presentation.

    16. 15 SEARCH’s By-Law Changes Put together an Ad Hoc committee made up of; Diane Sherman, Michigan Daniel M. Foro, New York

    17. 16 SEARCH By-Laws

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