Welcome to ORG REG

1. Welcome to ORG REG

2. What is Org Reg? • Organization Registration is everything you wanted to know about being a registered student organization at the University of Houston • Understand your responsibilities • Learn about campus services for Student Organizations • Develop an understanding of policies and procedures • Org Reg is replacing Organization Orientation • Each org is required to attend one session once an academic year

3. “There are two educations. One should teach us how to make a living and the other how to live.” -John Adams

4. Center for Student Involvement (CSI) • UC – Underground Room 51 • 713.743.5180 (phone) • 713.743.5170 (fax) • Hours: • 8:00 am – 8:00 pm (M-Th) • 8:00 am – 6:00 pm (F) • www.uh.edu/csi

5. What is a Registered Org? • A group of enrolled students gathered together for a common purpose • Registration versus recognition • Membership is limited to UH students(main campus), faculty, staff & alumni • Only need 3 students to start an organization

6. ADVISORS • What should you look for in an advisor • Someone who supports your organization and the members • They should understand your mission and will keep your history • They should help to create a connection with offices and departments on campus • Builds recognition across campus and in the community • Is an advisor “required” ? • No • Will an advisor be “required” soon? • Perhaps

7. Registration Form • http://www.uh.edu/csi/studentorg.html

8. FACILITIES • University Center & Outdoor Spaces • Check room availability www.uh.edu/uc “Events Schedule” • Get Forms www.uh.edu/uc “Event Services” (reservations, banners, table tents, multi-date) • Photo Tour • Campus Recreation • Cullen Performance Hall • Academic Buildings

9. EVENT REGRISTRATION • www.uh.edu/csi “Event Registration” • Permits • Temporary Food Dealer, Open Flame, Tent www.uh.edu/fire Must have a reservation first

10. FUNDING • Activities Funding Board • Reimbursement for On Campus Programs and Conference Travel • www.uh.edu/afb

11. How does AFB work? • * AFB works primarily on a reimbursement basis • Meaning funds are reimbursed only after the program or conference takes place • * AFB allocates funds only to registered student organizations • * Funding is for two areas: • Programs • Conferences

12. How to Apply? An authorized student representative from the organization must attend an AFB hearing to present the Allocation Request to AFB. 4 week Rule – Turn in Applications 4 weeks in advance. Forms can be found online by going to www.uh.edu/afb All allocation requests must be reviewed by an Advisor On Call in the Center for Student Involvement before being submitted to AFB.

13. How to be Reimbursed? 2) All receipts must be turned in at the same time, not in batches or on different days. If approved: 1) Turn in Receipts no later than 10 days after the program/conference 3) The organization must submit original receipts

14. For more Information • Contact: • Activities Funding Board 51 – H University Center • Phone: 713-743-5831 • Email: afb@uh.edu • Website: www.uh.edu/afb

15. BANK • You can use any bank of choice for your org • You will need to make sure to keep you officers updated with the bank • You need to keep the check book and statements in a safe location

16. PROMOTIONS • Posting Locations • Over 100 locations across campus • ONE posting per board • Must have student org name/logo on the posting • Cleared by Alpha Phi Omega the 1st and 3rd Tuesday of each month at 4pm • Sidewalk Chalk – not permitted • Banners • UC • Satellite • Yard Signs – must have University sponsorship

17. WEB SERVICES • Web Based Services • On-line Forms • Links to Org information • Up-to-date Database • Web & Email Accounts • Campus sponsorship for address and listservs (forms at CSI front desk) • Renew your sites – do you know if you have an old site?

18. MAIL • Must have either a mail box or mail code • Mailboxes • Located behind the front desk in the Center for Student Involvement • Must be checked at least once a week • Mail Codes • 4-digit codes that deliver mail to a certain office/building/department on campus

19. OFFICE/CARREL SPACE • Applications available www.uh.edu/csi “Services - for Student Organizations” • There is a waiting list – spaces are awarded in date order • Carrel • 5 hours/week • Office • 15 hours/week

20. COKE • Exclusive beverage contract • Contract was just re-signed for another 10 years • Only exception – if you are bringing your own beverage to a meeting/event – personal beverage • Coke Donation Program • www.uh.edu/auxiliaryservices • “Vending Services – Beverage Donation Form”

21. UNIVERSITY DINING SERVICES • Student Menu • Giving back to UH • Student Organization Donation Program • Application process • $200 cap per organization • Dining Services Donation Program • www.uh.edu/auxiliaryservices • “Dining Services – Student Event Catering Fund Request Form”

22. BARNES & NOBLE • Exclusive Contract • Full merchandise rights in the University Center • Including • Hats • Shirts • Books • General merchandise (NOT food)

23. RISK MANAGEMENT(You are responsible for knowing all information in the student handbook and sharing it with your members) • Handbook is available online www.uh.edu/dos “Publications - Student Handbook” • Hazing (p. 68 University Student Handbook) • No-tolerance policy • Consent is not a defense • Obligation to notify members each year • Student Travel (University Sponsored) • 25+ miles from UH • Waiver and Release forms required • Roster • Drugs & Alcohol (pp. 62 & 65, 75 University Student Handbook) • Comply with State Law & University guidelines • 3rd Party Vendors when possible • Sexual Harassment (p. 80 University Student Handbook) • Unwelcomed sexual conduct: No means No! • Respect the individual • Report to Office of Affirmative Action/EEO

24. THANK YOU!! In the Center for Student Involvement we value the Registered Student Organizations at the University of Houston. If you ever have any questions/concerns/problems/celebrations… let us know!