Using Technology in Training

1. Using Technology in Training November 24, 2006

2. Overview Today’s session will focus on using PowerPoint to develop training materials.

3. Outcomes • At the end of today’s session, participants will begin to utilize PowerPoint to develop a short presentation using actual materials from the Literacy Trainer handbook. • Participants will begin to familiarize themselves with making a presentation using an LCD projector.

4. Top ten reasons to incorporate PowerPoint presentations in Tutor Training • Address different learning styles • Make a workshop more interesting • Eliminate use of overheads • Give trainers a break • Back-up resources for absent trainers • Training resource for missed segments by trainees • Refresher materials always available on demand • Update materials easily • Share materials easily • Looks really cool and professional!

5. Starting Out The window that first opens in PowerPoint has a big working space in the middle, with smaller areas around it. That middle space is the slide area, officially called the slide pane. Working in this space, you type text directly onto the slide. The area you type into is a box with a dashed border called a placeholder. All the text that you type onto a slide resides in a box like this. Most slides include one or more placeholders for titles, body text such as lists or regular paragraphs, and other content such as pictures or charts. Source: http://office.microsoft.com/training/training.aspx?AssetID=RP011298861033&CTT=6&Origin=RP011298731033

6. In the slide pane, type text directly onto the slide, within the placeholder. • On the left is a thumbnail version of the slide you're working on. This area is the Slides tab, and you can click the slide thumbnails here to navigate among slides. • The notes pane. Type notes that you'll use when presenting. You can drag the borders of the pane to make the notes area bigger. Source: http://office.microsoft.com/training/training.aspx?AssetID=RP011298861033&CTT=6&Origin=RP011298731033

7. Font Choice • Choose fonts that are easy to read • Only use 1-2 fonts in a presentation • Try to keep font size relatively consistent • Click on: • Format • Font

8. Font Choice • Once your text is written, you can animate it using different animation schemes • Click on: • Format • Slide Design • Animation Schemes

9. Font Choice • Choose fonts that are easy to read • Only use 1-2 fonts in a presentation • Try to keep font size relatively consistent • Once your text is written, you can animate it using different animation schemes

10. Adding New Slides • When PowerPoint opens, there's only one slide in the show. It's up to you to add the rest. Add them as you go or several at a time, as you prefer. • Two quick methods for adding a slide: • On the Slides tab in the left of the window, either click the slide thumbnail that you want the new slide to follow, and then press ENTER. Or: • Right-click the slide thumbnail that you want the new slide to follow, and then click New Slide on the shortcut menu. Source: http://office.microsoft.com/training/training.aspx?AssetID=RP011298871033&CTT=6&Origin=RP011298861033

11. Adding Speaking Notes As you put text on your slides, type your speaker notes (if you want any) in the notes pane, below the slide. As the picture shows, you can enlarge the notes pane so that it's easier to work in. Your notes are saved in a notes page, which you can print before the show. • Notes pane in normal view. • Drag the split bar up to enlarge the notes pane, then type your note text. • The notes page layout as seen in notes view or when the notes are printed. Source: http://office.microsoft.com/training/training.aspx?AssetID=RP011298901033&CTT=6&Origin=RP011298891033

12. Using different slide layouts As you create slides, you'll confront the issue of where to place the things you want on them. PowerPoint tries to help you here by displaying slide layouts to choose from each time you add a slide. The layout, when applied, arranges content to fit into a specific combination of placeholders. For example, if you know you'll have text on the slide and you also want a picture or graphic of some kind, choose a layout that supplies the placeholder types and arrangement that you want. • Click on: • Format • Slide Layout Source: http://office.microsoft.com/training/training.aspx?AssetID=RP011298921033&CTT=6&Origin=RP011298911033

13. Design Templates • Several Templates are available • Choose a template that will be easy to read. The design template determines the look and colors of the slides, including the slide background, bullet and font styles, font color and size, placeholder position, and varied design accents • Click on: • Format • Slide Design • Design Templates

14. Templates • Several Templates are available • Choose a template that will be easy to read.

15. Templates • Several Templates are available • Choose a template that will be easy to read.

16. Templates • Several Templates are available • Choose a template that will be easy to read. Note: When you apply different slide design templates your text may need to be adjusted.

17. Templates • If you like a particular template, but find the colors difficult to see, you can change your color scheme • Click on: • Format • Slide Design • Color Schemes

18. Templates • If you like a particular template, but find the colors difficult to see, you can change your color scheme

19. Templates • If you like a particular template, but find the colors difficult to see, you can change your color scheme

20. Templates • If you like a particular template, but find the colors difficult to see, you can change your color scheme

21. Incorporating other resources • You can insert clip art, pictures, diagrams, movie clips, graphs, tables, charts – the sky is the limit!

22. Diagrams Click on: • Insert • Diagram Add your information! Do the same for charts and tables. Venn diagrams

23. Insert Pictures Click on: • Insert • Picture • From File • Browse until you find it and click on the file Do the same for clip art. Once you have them in the presentation they can be modified. Simply click on the image and the option bar will appear. For a great source of clip art: http://office.microsoft.com/en-us/clipart/default.aspx

24. Adding a sound clip Click on • Slide Show • Record Narration • Press OK • Current slide (or First slide if you want to start at the beginning) • Start talking • When finished click on the arrow button at bottom of screen and click “pause narration” A sound button will appear at the bottom of the slide. You can simply “right click” on the sound icon and delete it if you want to redo.

25. What tools/resources do I need to do this? • PowerPoint software • Electronically available resources/research/materials/files • A back-up or transfer device (e.g. jump disk, CD or DVD, Zip drive) • An LCD projector • A microphone (optional) • Lots of time and patience! You can insert clip art, pictures, graphs, tables, etc.

26. Help Resources • Use the Help menu if you are stuck! • Use online tutorials at: http://office.microsoft.com/training/training.aspx?AssetID=RC011298761033

27. The task • Divide yourselves into groups • Choose your training segment. You will find the same segment in a folder on the laptop you will be working on. You will also find a folder with clip art. • Prepare a short PowerPoint presentation of your topic using the electronic/print materials that have been provided to you. • Save your presentation on the “jump” disk. • Make your presentation using the LCD projector.

28. Pages Title page Outcome information At least 2 content pages Elements A design template One sound clip One piece of clip art One notes page One page with an animation scheme One page with a different color scheme than that of the design template One slide transition Required Elements You must try to include the following pages and elements in your presentation: Use the Literacy and Trainer Handbook (LTH) as a guideline only!