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IMPLEMENTING VOTING TABULATION DISTRICTS

IMPLEMENTING VOTING TABULATION DISTRICTS. State Board of Elections Annual Training August 21-22, 2008 VTD Transition Committee: Rosemary Blizzard, Karen Brinson, Laura Dell, Sallie Diener, Brooks Garrett-Jones, & Amanda Penny. Topic Outline. VTD: Background & Overview

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IMPLEMENTING VOTING TABULATION DISTRICTS

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  1. IMPLEMENTING VOTING TABULATION DISTRICTS State Board of Elections Annual Training August 21-22, 2008 VTD Transition Committee: Rosemary Blizzard, Karen Brinson, Laura Dell, Sallie Diener, Brooks Garrett-Jones, & Amanda Penny

  2. Topic Outline • VTD: Background & Overview • Transition Process: Changes to SEIMS • Reporting Process: Changes to Voting System • Precinct Changes & Procedures • Wrap-up

  3. VTD: Background & Overview

  4. What is a VTD? • Session Law 2007-291 established Voting Tabulation Districts (VTDs) • Consistent geography for the next redistricting/2010 census • Based on precincts lines of January 1, 2008 • Lines are frozen; all future election results must be reported by VTD

  5. Precincts to VTDs • Sample County, NC: December 31, 2007 • 4 official precincts Precinct 1 Precinct 4 Precinct 2 Precinct 3

  6. Precincts to VTDs • Sample County, NC: January 1, 2008 • Precincts lines used to designate VTD • 4 official Voting Tabulation Districts VTD 1 VTD 4 VTD 2 VTD 3

  7. Results of Change • Consistent geography for apples-to-apples demographic comparisons over time • Integrates elections & voter information with census geography • VTD boundaries = tabulation block boundaries

  8. Results of Change • Opportunity to improve the voting process • Precinct lines can be moved without being bound to census block lines; no census redistricting process • Option to alter precinct lines may eliminate the scenario of a voter driving past one polling place to get to their polling place • Option to alter precinct lines should help reduce over-capacity polling places

  9. Transition Process: Changes to SEIMS

  10. Geocode Changes • SBE modifications to SEIMS Geocode • Update released weekend of February 2 • VTD data stored as another jurisdiction field • Automatically populated with official SEIMS precinct name/code • “Pseudo” precincts (two-polling places): official precinct code now VTD

  11. Geocode Changes • Reviewing accuracy • SBE working with Legislative Services to “clean up” the tabulation district lines before submitting final maps to Census • Discrepancies resolved in 2005 during Precinct Cleanup Project • 1999 Precinct Redistricting maps and 2000 Census maps are deciding factors for accuracy of boundary lines

  12. Changes to SEIMS Reports • VTD added to all poll book reports (2/19/08)

  13. Changes to SEIMS Reports • Exports, for use with ATVs, have also been updated to include VTDs

  14. Changes to Ballot Styles • Shows VTD combinations for each polling precinct

  15. Changes in VoterView • Jurisdiction Tab – displays assigned VTD jurisdiction that the voter resides in.

  16. Changes in VoterView • Recording Voter History – 2 Choices: • SEIMS automatically assigns the VTD based on the voter’s record information; • Override the voter record’s current VTD with a new VTD, in the event the voter moved and changes were not updated.

  17. Changes in VoterView • Voter History Tab – Shows the voter’s assigned precinct and VTD.

  18. Other Changes • SOSA and absentee applications include VTD information • A field for VTD has been added in the Provisional Voting Data Entry

  19. Reporting Process: Changes to Voting System

  20. Coding Changes • Modifications have been made within coding to incorporate VTDs • Since VTD = Precinct, conversion is unnoticeable for most counties

  21. Equipment Changes • As long as VTD = Precinct, no procedure change • M100: Manual sort if coded by ballot style, scanner processes if coded by precinct • iVo is well equipped to handle – coded by polling location

  22. ERM Changes • No significant impact • Key: results must be read into proper reporting groups for consistency of reporting

  23. Election Night Reporting • New ENR software, combined with ERM, can generate VTD reports and public displays • Public display on Election Night: reporting is displayed where precinct = polling location

  24. Maintaining Voting Data • GS 163-132.5G requires county boards to maintain voting data by VTD, rather than by precinct • Reports by VTD must be completed within 60 days after the election

  25. Precinct Changes & Procedures

  26. Precinct 1 Precinct 4 Precinct 2 Precinct 3 Precinct Change: Scenario 1 • Divide an existing precinct into smaller precincts Precinct 1 CHANGED EXISTING Precinct 4 Precinct 2 Precinct 5 Precinct 3

  27. VTD 1 VTD 4 VTD 2 VTD 3 Precinct Change: Scenario 1 • VTDs are not altered; votes cast in Precinct 3 & 5 are combined to report votes cast in VTD 3 Precinct 1 CHANGED EXISTING Precinct 4 Precinct 2 VTD 3 Precinct 5 Precinct 3

  28. Precinct Change: Scenario 1 • VTD is a single unit; multiple precincts can exist within the unit • Counties with a precinct that may have two polling places (GS 163-130.2) use this reporting method VTD 1 VTD 4 VTD 2 VTD 3 Precinct 5 Precinct 3

  29. Precinct 1 Precinct 4 Precinct 2 Precinct 3 Precinct Change: Scenario 2 • Votes must be reported by VTD not the precinct polling location Precinct 1 CHANGED EXISTING Precinct 4 Precinct 2 3 (merged)

  30. Precinct Change: Scenario 2 • Combine two or more existing precincts into one large precinct; the VTDs remain stable VTD 1 VTD 1 CHANGED EXISTING VTD 4 VTD 4 VTD 2 VTD 2 VTD 3 VTD 3

  31. Precinct Change: Scenario 2 • Managing votes in this scenario is similar to managing votes cast during one-stop or when municipal precincts are combined into one voting location VTD 1 CHANGED VTD 4 VTD 2 VTD 3

  32. Precinct Change Procedures • Requirement to only merge or split whole precincts no longer in effect (GS 163-132.3) • SBE will approve alterations based on a county’s capability to report votes by VTD • Legislative Services will no longer review or provide opinion on precinct changes

  33. Precinct Change Proposals • SBE is still required to have on file all official precincts throughout the state, therefore when changes are made the following must be submitted (SBE Memo 2008-04): • Cover letter in executive format • Copy of signed CBE resolution • Description of how county will comply with GS 163-132.3 (record by VTD) • New SEIMS precinct code name(s) and SEIMS precinct description name(s) (GS 163-132-A)

  34. Precinct Change Proposals (cont.) • Proposal package contents continued: • GIS compatible electronic map of proposed precincts – countywide map; ArcGIS shape files preferred • Electronic images of proposed precinct(s); current & proposed boundaries and location of assigned polling site • Polling Place Accessibility Survey • Polling site required pictures (electronic) • Preclearance counties: copy of submission letter & supporting documentation • Copy of “Notification to Voters”

  35. Precinct Change Proposal Deadlines • No less than 105 days prior to the next election that the new precinct boundaries will be in effect • Emergency cases, no less than 75 days prior to the next election that the new precinct boundaries will be in effect

  36. Wrap-up • Counties have successfully managed recording of votes by precinct; VTD requires little to no alteration of procedures based on current precinct/VTD lines • CBEs will see less impact from federal and state redistricting processes: no realigning of precinct lines and census block lines; removes restrictions imposed on how CBEs can utilize their limited polling places • Modifications to SEIMS and voting system are in place and capable of handling the change to VTD • SBE now has greater responsibility in setting standards for precincts and reporting of votes

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