Microsoft Word 2010 - Illustrated

1. Microsoft Word 2010 - Illustrated Unit L: Integrating Word with Other Programs

2. Objectives • Explore integration methods • Embed an Excel worksheet • Link an Excel chart • Embed a PowerPoint slide Microsoft Office Word 2010 - Illustrated Complete

3. Objectives (continued) • Insert a Word file and hyperlinks • Import a table from Access • Manage document links • Merge with an Access data source Microsoft Office Word 2010 - Illustrated Complete

4. Exploring Integration Methods • Information created with other Office programs can be integrated into a Word document in different ways • Copy and paste • Insert a Word File • Object Linking and Embedding • Exporting tables and reports from Access Microsoft Office Word 2010 - Illustrated Complete

5. Exploring Integration Methods (continued) • Use the Object/Text from File command to insert the text from an entire file, including other Word files Word file inserted into the Word document with formatting and chart image intact Microsoft Office Word 2010 - Illustrated Complete

6. Exploring Integration Methods (continued) • Object linking and embedding (OLE) • The source program is the program in which the information (source file) is originally created • The destination program is the program to which the information is copied (destination file) • An embedded object is created in a source program or destination program then modified in the destination program • A linked object is created in a source file, then inserted into a destination file and linked to the source file Microsoft Office Word 2010 - Illustrated Complete

7. Exploring Integration Methods (continued) • An embedded object can be created in a destination or source program • The object is modified in the destination program using the tools of the source program PowerPoint slide created in Word as an embedded object Microsoft Office Word 2010 - Illustrated Complete

8. Exploring Integration Methods (continued) • A linked object is created in a source file and then inserted in a destination file and linked to the source file • Changes made in the source file are reflected in the destination file Excel pie chart linked to a document Microsoft Office Word 2010 - Illustrated Complete

9. Exploring Integration Methods (continued) • Use the Export command in Access to export a table or a report from Access into Word Table created in Access, exported into an RTF file, then copied into Word and formatted Microsoft Office Word 2010 - Illustrated Complete

10. Exploring Integration Methods (continued) • Microsoft Office Programs Microsoft Office Word 2010 - Illustrated Complete

11. Embedding an Excel Worksheet • An embedded object uses the features of another program, but is stored as part of a document • Click the Object button on the Insert tab to open the Object dialog box • Edit an embedded object directly in Word using the source program Ribbon • Changes in the source file are not updated in the embedded Word object Microsoft Office Word 2010 - Illustrated Complete

12. Embedding an Excel Worksheet (continued) Microsoft Word title bar Excel Ribbon Embedded worksheet appears in an Excel object window Microsoft Office Word 2010 - Illustrated Complete

13. Linking an Excel Chart • Use the options in the Paste command on the Home tab to integrate data into a destination file • Select and copy the chart in Excel • In Word, click the Paste button list arrow to view the different Paste options • Embed or link the copied object, and use the destination or source formatting Microsoft Office Word 2010 - Illustrated Complete

14. Linking an Excel Chart (continued) • Modify the chart in Excel • Update the chart in Word to reflect changes made in Excel • Click Refresh Data on the Chart Tools Design tab in Word • Format the design and layout of the chart in Word • Use the Object dialog box to link an entire worksheet into Word Microsoft Office Word 2010 - Illustrated Complete

15. Linking an Excel Chart (continued) Paste options Linked Excel chart Microsoft Office Word 2010 - Illustrated Complete

16. Embedding a PowerPoint Slide • Use the Create New tab in the Object dialog box to create a PowerPoint slide as an embedded object in Word • Use the PowerPoint Ribbon to create and modify the slide Embedded PowerPoint slide object in Word Microsoft Office Word 2010 - Illustrated Complete

17. Embedding a PowerPoint Slide (continued) • Creating a PowerPoint presentation from a Word outline • The Word document is the source file and the PowerPoint presentation is the destination file • Text formatted with heading styles in the Word source file are converted to PowerPoint headings • In PowerPoint, click the New Slide list arrow, click Slides from Outline, then select the Word document Microsoft Office Word 2010 - Illustrated Complete

18. Inserting a Word File and Hyperlinks • Share information between Word documents • When you need the contents of an entire Word document, you can insert the entire Word file into your current document • Use the Text from File Insert command • The formatting of the current document is applied to the text in the inserted file Microsoft Office Word 2010 - Illustrated Complete

19. Inserting a Word File and Hyperlinks (continued) • Help readers navigate the document by creating hyperlinks from text in one part of the document to text in another part • Click the Hyperlink button on the Insert tab to open the Insert Hyperlink dialog box • Create hyperlinks to headings, subheadings, and bookmarks Microsoft Office Word 2010 - Illustrated Complete

20. Inserting a Word File and Hyperlinks (continued) Link to a Place in This Document List of places in document you can create a hyperlink to Microsoft Office Word 2010 - Illustrated Complete

21. Importing a Table from Access • The most common way to share information between Access and Word is to export an Access table or report to a Rich Text Format (.rtf) file • Select the table in Access • Click the More button on the External Data tab then click Word to open the Export – RTF File dialog box • The table is copied into Word as a regular Word table Microsoft Office Word 2010 - Illustrated Complete

22. Importing a Table from Access (continued) Imported Access table Microsoft Office Word 2010 - Illustrated Complete

23. Managing Document Links • A document that contains linked objects must always include all source files when the document is copied or moved • If you do not want to include all source files, then you need to break the links • When the link is broken, you can no longer modify the content of the object • Use the Links dialog box to update, manage, and break links Microsoft Office Word 2010 - Illustrated Complete

24. Managing Document Links (continued) Break Link Excel file selected Source information for the selected link; the path on your computer will differ Microsoft Office Word 2010 - Illustrated Complete

25. Merging with an Access Data Source • Merge information in an Access database with a letter, a sheet of labels, or any merge document • The data you merge with the destination file is the data source • Use the commands on the Mailings tab Microsoft Office Word 2010 - Illustrated Complete

26. Merging with an Access Data Source (continued) • Inserting an address block in a merge letter Preview Format used to display recipient’s name Microsoft Office Word 2010 - Illustrated Complete

27. Summary • Explore integration methods • Integrate other Office programs into Word • Copy and paste • Insert a Word file • Object linking and embedding (OLE) • Export tables or reports from Access Microsoft Office Word 2010 - Illustrated Complete

28. Summary (continued) • Embed or link a PowerPoint slide or an Excel object, such as a chart • Insert a Word file and hyperlinks • Share information between Word documents • Import a table from Access • Use the Export command Microsoft Office Word 2010 - Illustrated Complete

29. Summary (continued) • Manage document links • A document that contains linked objects must always include all source files when the document is copied or moved • Break the links if you do not want to include all source files • Merge with an Access data source • Use data in an Access table as the data source for merged letters in Word Microsoft Office Word 2010 - Illustrated Complete