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Attendance in NC WISE

2. Document Use. This document is the property of the NC DPI and may not be copied in whole or in part without the express written permission of the NC DPI.This curriculum is intended for LEAs to use and/or customize for re-delivery based on specific LEA needs. If modifications and additions are

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Attendance in NC WISE

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    1. Attendance in NC WISE

    2. 2 Document Use

    3. Overview About Attendance Settings Navigating the Attendance Module Daily Attendance Period & Specific Period Attendance First 20 Days of School Questions 3 The Attendance Course will cover the following topics: About the Attendance Module Understanding the Tumble Calendar Registering Students for Attendance Recording and Editing Attendance Records Running eSIS Attendance Reports Questions More Information As with any of our sessions, questions at any point are welcome. We will have time at the end of the course for any remaining questions.The Attendance Course will cover the following topics: About the Attendance Module Understanding the Tumble Calendar Registering Students for Attendance Recording and Editing Attendance Records Running eSIS Attendance Reports Questions More Information As with any of our sessions, questions at any point are welcome. We will have time at the end of the course for any remaining questions.

    4. 4 About Attendance Settings

    5. Module Objectives: Upon completing this module the participant will be able to: Identify Attendance Types Understand Tumble Patterns Discuss Attendance System Codes At the end of this section, the user will be able to: Understand the differences between the attendance types and where tumble patterns are initially created At the end of this section, the user will be able to: Understand the differences between the attendance types and where tumble patterns are initially created

    6. 6 Attendance Types Daily – used to indicate a student was absent or present for the entire day. Attendance is taken once a day usually through Homeroom. Period – used to record absences for each course a student attends. Specific Period – considered a mixture of Daily and Period. Attendance is recorded once a day during a specified period. Regardless of the attendance type a school chooses to use; a student must attend 51% of a day to be counted present. Policy information regarding student attendance may be found in the School Attendance and Student Accounting located on both the NCDPI and NC WISE Websites. School Attendance and Student Account Manual: http://www.ncpublicschools.org/fbs/accounting/manuals/ Daily Attendance Daily Attendance is used to indicate a student was absent or present for the entire day. Attendance need only be taken once in the day. elementary schools will use the Daily Attendance Type as well as most middle schools. The most effective way of recording attendance in Daily schools is through Homeroom Entry. While we will discuss the screen functions more fully in another section, it is important to remember that homerooms must be created and assigned to use this attendance type. While reviewing the record entry screens in Daily mode, it is clear eSIS was created to allow recording both AM and PM absences. NC does not use half-day absences. A company file setting for your LEA will has been checked to disallow the creation of ˝ day absences. If your LEA is concerned that ˝ day absences may exist, NCDPI has created a report in the Reporting Hub entitled Students with a null reason code either in the am or pm for a daily attendance school . This report is especially important at the end of the year when preparing for Year End Transition (YET), where NCDPI prepares your database for the coming new school year. No schools should have ˝ day absences and the corrections must occur prior to YET. Not doing so will cause data to be lost. Period Attendance Period Attendance is used to record absences for each course a student attends. Many middle and high schools use this attendance type. Students who miss 51% of their course schedule in a day will be automatically counted absent for the entire day based on a company file setting controlled at the state level. Specific Period Attendance Specific Period Attendance can be considered a mixture of both Daily and Period. A school may choose to record attendance once in a day for students but may for example, want to record attendance in 3rd period. If the option is selected for the school, a Period text box will appear next to the Attendance Type drop-down list. This allows the school to enter the desired period attendance should be recorded. Schools that use this attendance type will see student attendance records displayed in the Period Attendance Mode. This feature is not commonly used in NC. Positive Attendance is not used in NC – we only record absences/lates, not “present”. North Carolina views attendance in minutes rather than periods. Be aware of homeroom periods (homerooms that are scheduled will be shorter in length than other courses) Be aware of multi period courses. Period attendance schools should NOT schedule using multiple periods. This will cause duplicate absences to occur.Regardless of the attendance type a school chooses to use; a student must attend 51% of a day to be counted present. Policy information regarding student attendance may be found in the School Attendance and Student Accounting located on both the NCDPI and NC WISE Websites. School Attendance and Student Account Manual: http://www.ncpublicschools.org/fbs/accounting/manuals/ Daily Attendance Daily Attendance is used to indicate a student was absent or present for the entire day. Attendance need only be taken once in the day. elementary schools will use the Daily Attendance Type as well as most middle schools. The most effective way of recording attendance in Daily schools is through Homeroom Entry. While we will discuss the screen functions more fully in another section, it is important to remember that homerooms must be created and assigned to use this attendance type. While reviewing the record entry screens in Daily mode, it is clear eSIS was created to allow recording both AM and PM absences. NC does not use half-day absences. A company file setting for your LEA will has been checked to disallow the creation of ˝ day absences. If your LEA is concerned that ˝ day absences may exist, NCDPI has created a report in the Reporting Hub entitled Students with a null reason code either in the am or pm for a daily attendance school . This report is especially important at the end of the year when preparing for Year End Transition (YET), where NCDPI prepares your database for the coming new school year. No schools should have ˝ day absences and the corrections must occur prior to YET. Not doing so will cause data to be lost. Period Attendance Period Attendance is used to record absences for each course a student attends. Many middle and high schools use this attendance type. Students who miss 51% of their course schedule in a day will be automatically counted absent for the entire day based on a company file setting controlled at the state level. Specific Period Attendance Specific Period Attendance can be considered a mixture of both Daily and Period. A school may choose to record attendance once in a day for students but may for example, want to record attendance in 3rd period. If the option is selected for the school, a Period text box will appear next to the Attendance Type drop-down list. This allows the school to enter the desired period attendance should be recorded. Schools that use this attendance type will see student attendance records displayed in the Period Attendance Mode. This feature is not commonly used in NC. Positive Attendance is not used in NC – we only record absences/lates, not “present”. North Carolina views attendance in minutes rather than periods. Be aware of homeroom periods (homerooms that are scheduled will be shorter in length than other courses) Be aware of multi period courses. Period attendance schools should NOT schedule using multiple periods. This will cause duplicate absences to occur.

    7. 7 School Details - Path Path for verifying the Attendance Type selected for a given school.Path for verifying the Attendance Type selected for a given school.

    8. 8 Verifying the Attendance Type Daily Period Specific Period Positive Attendance and Alternate Period Attendance are NOT used in NC.

    9. 9 Current Year School Details - Path Path for viewing current year setup for tumble patterns.Path for viewing current year setup for tumble patterns.

    10. 10 Viewing Tumble Patterns Instructor Note: Some of this may be review from the School Information course. The Current Year screen deals mainly with student set up for the school year. The top section of this screen comes from the Next Year screen after YET. It is read only. For this section we are concerned with the Number of Tumble Patterns listed and the Tumble Patterns section. The top section should match the number of tumble patterns displayed in the grid. If not, contact the Service Desk. Tumble patterns allow a Period Attendance school to change the order classes are held on a given day. Tumble patterns ensure teachers only take attendance on classes that are held on a given day. An example of when a tumble pattern that differs from the one generally followed is when a school is delayed 2 hrs due to snow and students miss the first two periods. If the correct tumble patterned is applied to the day in question, when attendance is recorded for students, the absences are recorded in the correct courses. Another example may be when a school has a regular assembly. The assembly is always held on the 2nd Friday of the month at the end of the day. A tumble pattern may be created and applied that does not include the last period of the day. When a student is considered absent for the full day due to missing too many periods, and tumble patterns are used, the system looks at the student course schedule for the given day and not all the courses a student may have. This ensures a more accurate view of the student’s attendance. Tumble pattern rules D1 must always be consecutive and encompass every period a school may have. (1, 2, 3, 4,…) The Period and Length columns on the far side of the grid must always match D1. Tumbles may be created but do not have to be used if they are not needed. We will learn how to build the Attendance Tumble Calendar in the First 20 Days of School section of this presentation.Instructor Note: Some of this may be review from the School Information course. The Current Year screen deals mainly with student set up for the school year. The top section of this screen comes from the Next Year screen after YET. It is read only. For this section we are concerned with the Number of Tumble Patterns listed and the Tumble Patterns section. The top section should match the number of tumble patterns displayed in the grid. If not, contact the Service Desk. Tumble patterns allow a Period Attendance school to change the order classes are held on a given day. Tumble patterns ensure teachers only take attendance on classes that are held on a given day. An example of when a tumble pattern that differs from the one generally followed is when a school is delayed 2 hrs due to snow and students miss the first two periods. If the correct tumble patterned is applied to the day in question, when attendance is recorded for students, the absences are recorded in the correct courses. Another example may be when a school has a regular assembly. The assembly is always held on the 2nd Friday of the month at the end of the day. A tumble pattern may be created and applied that does not include the last period of the day. When a student is considered absent for the full day due to missing too many periods, and tumble patterns are used, the system looks at the student course schedule for the given day and not all the courses a student may have. This ensures a more accurate view of the student’s attendance. Tumble pattern rules D1 must always be consecutive and encompass every period a school may have. (1, 2, 3, 4,…) The Period and Length columns on the far side of the grid must always match D1. Tumbles may be created but do not have to be used if they are not needed. We will learn how to build the Attendance Tumble Calendar in the First 20 Days of School section of this presentation.

    11. 11 Demonstration Verify the Attendance Type and review the Attendance Tumbles in School Details.

    12. 12 Attendance System Codes - Path Path used to view the system codes for attendance module – shows the absence codes allowed by the state.Path used to view the system codes for attendance module – shows the absence codes allowed by the state.

    13. 13 Attendance System Codes . . .

    14. 14 Attendance System Codes . . .

    15. Module Review: So far we have covered: Attendance Types Tumble Patterns Attendance System Codes

    16. 16 Navigating the Attendance Module

    17. Module Objectives: Upon completing this module the participant will be able to: Launch the Attendance Module Recognize the Attendance Start Screen Know some common features Discuss some features not used in NC At the end of this section, the user will be able to: Navigate to the Attendance Module Recognize the menus and icons on the Attendance START screen Know some of the common features in Daily and Period Attendance At the end of this section, the user will be able to: Navigate to the Attendance Module Recognize the menus and icons on the Attendance START screen Know some of the common features in Daily and Period Attendance

    18. 18 Launching Attendance Attendance is a separate module from eSIS The only way to access the Attendance Module is through the eSIS START screen. The access icon displays the image of a pencil and paper. The user is notified with a dialog box that he/she is exiting the Student Information System and asks if they want to continue. User must answer yes in order to access the Attendance Module. This box comes up because Attendance is a separate module from eSIS.The only way to access the Attendance Module is through the eSIS START screen. The access icon displays the image of a pencil and paper. The user is notified with a dialog box that he/she is exiting the Student Information System and asks if they want to continue. User must answer yes in order to access the Attendance Module. This box comes up because Attendance is a separate module from eSIS.

    19. 19 Launching Attendance . . . The Tumble Calendar must be built at the Start of School Attendance may not be recorded at a school until the Tumble Calendar is built and students have been registered. After Yet and Prior to SOS (start of school), the first user that enters the Attendance Module must create the Tumble Calendar for the year. The Tumble Calendar is built from the School Schedule and the Non School Days screens. Lets come back to building the Tumble Calendar after we’ve reviewed the screens. Note: It is sometimes necessary to exit completely out. There is a known bug when clicking OK. Most times when receiving this error message, selecting Action > Exit will allow you to get past this and go into the attendance tumbles. Attendance may not be recorded at a school until the Tumble Calendar is built and students have been registered. After Yet and Prior to SOS (start of school), the first user that enters the Attendance Module must create the Tumble Calendar for the year. The Tumble Calendar is built from the School Schedule and the Non School Days screens. Lets come back to building the Tumble Calendar after we’ve reviewed the screens. Note: It is sometimes necessary to exit completely out. There is a known bug when clicking OK. Most times when receiving this error message, selecting Action > Exit will allow you to get past this and go into the attendance tumbles.

    20. 20 Launching Attendance . . . Attendance may only be recorded on a school day Type the date or click the + Instructor: Animation on this slide – two images, click twice for the second image of the calendar Attendance may only be taken on a school day, so a school date must be selected when entering the module. Type the date or click the + to access a calendar. The calendar displays weekends in gray, holidays in green and selected date in blue. The double chevrons move the user back and forward by year The single chevrons move the user back and forward by month. Notice when a date is selected the Instructional Day displays. The Attendance Module Calendar also displays the STDP.Instructor: Animation on this slide – two images, click twice for the second image of the calendar Attendance may only be taken on a school day, so a school date must be selected when entering the module. Type the date or click the + to access a calendar. The calendar displays weekends in gray, holidays in green and selected date in blue. The double chevrons move the user back and forward by year The single chevrons move the user back and forward by month. Notice when a date is selected the Instructional Day displays. The Attendance Module Calendar also displays the STDP.

    21. 21 Attendance Start Screen The Attendance Module is separate from the core eSIS product, but completely integrated. It’s also much smaller, with less screens and functions. Just like eSIS, as you navigate the screens, when you exit the Blue Door, you will always return to ATT START. If you are on the ATT START screen and exit the Blue Door you will exit the entire system. You must click the World icon to go back to eSIS. Notice the Attendance module tracks the user, and the current school. Once a date is selected, the start screen displays the date and the cycle. (Note: the cycle indicates the Tumble, but the terminology is not consistent) Lets take a look at the icons and menus available. The Attendance Module is separate from the core eSIS product, but completely integrated. It’s also much smaller, with less screens and functions. Just like eSIS, as you navigate the screens, when you exit the Blue Door, you will always return to ATT START. If you are on the ATT START screen and exit the Blue Door you will exit the entire system. You must click the World icon to go back to eSIS. Notice the Attendance module tracks the user, and the current school. Once a date is selected, the start screen displays the date and the cycle. (Note: the cycle indicates the Tumble, but the terminology is not consistent) Lets take a look at the icons and menus available.

    22. 22 Access to all screens in Attendance Daily and Period are very similar Common Features - Period/Daily Attendance Menus . . . Users will always work in the first menu in Attendance, regardless of Period or Daily settings. The menu options are almost exactly the same. The Period/Daily Attendance menu lists all screens available in the attendance module. There will be some that are used frequently and some that should not be used at all. We will come back to this menu option through out the workshop, as we explore the Attendance module. Users will always work in the first menu in Attendance, regardless of Period or Daily settings. The menu options are almost exactly the same. The Period/Daily Attendance menu lists all screens available in the attendance module. There will be some that are used frequently and some that should not be used at all. We will come back to this menu option through out the workshop, as we explore the Attendance module.

    23. 23 Change the Date Change Schools Must have appropriate access View Attendance Reason Codes Common Features - Period/Daily Attendance Menus . . .

    24. 24 Access to any screen based on User Role Common Features - Period/Daily Attendance Menus . . .

    25. 25 Always Lock eSIS!! Only locks eSIS–not the whole computer Type eSIS Password to re-enter Common Features - Period/Daily Attendance Menus . . . Instructor Note: Users must click OK or press ENTER twice. Users need to Lock the system to protect confidentiality of student records. Instructor Note: Users must click OK or press ENTER twice. Users need to Lock the system to protect confidentiality of student records.

    26. 26 Vendor specific help Use NC WISE Guides for questions regarding process and procedure Common Features - Period/Daily Attendance Menus . . .

    27. 27 Rarely used Helpful when screen appears to be ‘grayed out’ for no reason Common Features - Period/Daily Attendance Menus . . . The Window menu is rarely used. There are times when eSIS appears to ‘gray out’ and the user is not able to complete the process. When this occurs, it may be helpful to click the Window menu and see how many screens are open. eSIS generally allows only one screen open at a time, but one example is when a user chooses the Select Student screen, it sometimes gets lost behind the screen it was originally launched it from. (Note: this occurs most frequently in Attendance module)The Window menu is rarely used. There are times when eSIS appears to ‘gray out’ and the user is not able to complete the process. When this occurs, it may be helpful to click the Window menu and see how many screens are open. eSIS generally allows only one screen open at a time, but one example is when a user chooses the Select Student screen, it sometimes gets lost behind the screen it was originally launched it from. (Note: this occurs most frequently in Attendance module)

    28. 28 Common Features - Attendance Icons Select Student : Allows user to query for a single student prior to accessing an attendance screen. Select School: Only available to users with central access – Data Managers generally do not have access to other schools. Select Date: Another way to change the date. Calls up attendance date change screen. Positive Attendance: Not used for NC. World: Brings user back to eSIS – the only way to return to eSIS without logging out fully. Class Entry: quick access to Period Attendance Class Entry screen. SPED: quick access to SPED Lite module Co – Op: quick access to Co-Op Education screens. Exit: exit Attendance Module without returning to eSIS. Select Student : Allows user to query for a single student prior to accessing an attendance screen. Select School: Only available to users with central access – Data Managers generally do not have access to other schools. Select Date: Another way to change the date. Calls up attendance date change screen. Positive Attendance: Not used for NC. World: Brings user back to eSIS – the only way to return to eSIS without logging out fully. Class Entry: quick access to Period Attendance Class Entry screen. SPED: quick access to SPED Lite module Co – Op: quick access to Co-Op Education screens. Exit: exit Attendance Module without returning to eSIS.

    29. 29 Screens Not Used in NC Team/Club Entry Class Trips Entry Bus Entry School Closing Entry These modules are not currently used in North Carolina. Teams/Clubs, Class Trips, and Bus Entry function in a ‘reverse’ attendance capacity. Field trips are not tracked in the attendance module. TIMS is not integrated with eSIS and buses are not tracked in this system. These modules are not currently used in North Carolina. Teams/Clubs, Class Trips, and Bus Entry function in a ‘reverse’ attendance capacity. Field trips are not tracked in the attendance module. TIMS is not integrated with eSIS and buses are not tracked in this system.

    30. Verify Attendance Date - Steps From the eSIS Start Screen, click the Attendance icon. If the Tumble Error message appears click OK. Type a school date or click the “+” button to select a date. Click OK. Click the World icon to return to eSIS. 30 Pre Exercise Set up: Identify two tumble patterns and at least 2 days on the current year school details screen. Make certain that the attendance tumbles have been built.Pre Exercise Set up: Identify two tumble patterns and at least 2 days on the current year school details screen. Make certain that the attendance tumbles have been built.

    31. 31 Demonstration Change the date in the Attendance module to reflect another school day and return to eSIS.

    32. Module Review: So far we have covered: Launching the Attendance Module Attendance Start Screen Common Features Features Not Used in NC

    33. 33 Daily Attendance

    34. Module Objectives: Upon completing this module the participant will be able to: View Student Absences Record Student Absences Find available reports

    35. 35 Student Absences screen - Path

    36. Student Absences screen 36 Note to Instructor: Animation on slide – click to show each area as it is discussed. TOTALS (left hand side) section shows total of Absences by Excused or Unexcused. TOTALS (Current School Only) section shows total days present and total days in membership at YOUR school. DETAILS section shows absences/lates by date. Data Managers can update or delete a record by clicking on the EDIT button. ATTENDANCE HISTORY button shows the student’s attd. History from prior years (NC WISE history).Note to Instructor: Animation on slide – click to show each area as it is discussed. TOTALS (left hand side) section shows total of Absences by Excused or Unexcused. TOTALS (Current School Only) section shows total days present and total days in membership at YOUR school. DETAILS section shows absences/lates by date. Data Managers can update or delete a record by clicking on the EDIT button. ATTENDANCE HISTORY button shows the student’s attd. History from prior years (NC WISE history).

    37. 37 Student Absences screen . . . Can be viewed from eSIS Records can be updated or deleted Records from other schools are distinguished by colors: Cross-enrolled absences are displayed in BLUE Previous school, current year absences are displayed in RED Access to Print.

    38. Editing Student Absences - Steps Click Student Absences. Query for a student. Click EDIT next to the appropriate date. Click the applicable drop-down to update the record. Click Delete to remove the record. Click SAVE. 38

    39. 39 Demonstrations On the Student Absences screen, query for a student and modify an existing absence. Query for a different student and delete an existing absence.

    40. Attendance Entry Screens Mass Entry Mass Sign In/Out Sign In/Out Full Day/Multi Day Homeroom Entry 40 This slide is ordered by effectiveness/most often used. Mass Entry is used to enter the same reason code for more than one student at a time. Mass Sign In/Out is used to enter the same reason code and either IN or OUT and a time for more than one student. Sign In/Out is used to enter Sign In/Out information for one student at a time. Full Day/Multi Day is used to enter multiple day absences for one student at a time. Homeroom Entry is the screen the teachers use to record attendance. Use Homeroom for Daily schools types This slide is ordered by effectiveness/most often used. Mass Entry is used to enter the same reason code for more than one student at a time. Mass Sign In/Out is used to enter the same reason code and either IN or OUT and a time for more than one student. Sign In/Out is used to enter Sign In/Out information for one student at a time. Full Day/Multi Day is used to enter multiple day absences for one student at a time. Homeroom Entry is the screen the teachers use to record attendance. Use Homeroom for Daily schools types

    41. 41 Mass Entry - Path

    42. Mass Entry screen 42 In Insert/Delete mode on this screen the data manager can assign the same absence/late reason code to multiple students for the same day by selecting a default reason code at the top and then clicking ADD to add students. The default reason selected will populate for each student added until the default reason code is changed. The data manager must still enter the A or L that coincides with the default reason for each student added. In the Query/Update mode the absences marked for a given day will be displayed. The data manager can update students as needed individually from the same screen.In Insert/Delete mode on this screen the data manager can assign the same absence/late reason code to multiple students for the same day by selecting a default reason code at the top and then clicking ADD to add students. The default reason selected will populate for each student added until the default reason code is changed. The data manager must still enter the A or L that coincides with the default reason for each student added. In the Query/Update mode the absences marked for a given day will be displayed. The data manager can update students as needed individually from the same screen.

    43. Mass Entry Using Defaults - Steps From the Mass Entry screen, click the Insert/Delete radio button. Select a default reason code from the drop-down menu. Click ADD. 43 From the Mass Entry screen, click the Insert/Delete radio button. Select a default reason code from the drop-down menu. Click the ADD button Query for the student using the ? Button Enter the checkmark for either A or L Continue adding students for this reason code using the ADD button Save The user can change the default reason code and enter additional students using the new reason code. From the Mass Entry screen, click the Insert/Delete radio button. Select a default reason code from the drop-down menu. Click the ADD button Query for the student using the ? Button Enter the checkmark for either A or L Continue adding students for this reason code using the ADD button Save The user can change the default reason code and enter additional students using the new reason code.

    44. Mass Entry Using Defaults – Steps . . . Query for the student using the “?” button. Check A or L. Continue adding students for this reason code using the ADD button. Click SAVE. 44

    45. 45 Mass Sign In/Out - Path

    46. 46 Mass Sign In/Out screen Track time In/Out for multiple students here Daily Attendance If the In/Out fields are marked and times are recorded, this form functions as a log for Sign In/Sign Out. – This should not replace the paper log book, but should be used as a supplement. If an Absent Code or Reason Code is entered, then an absence is recorded for the student from a list of valid Absence Reason Codes. If only an AM absence code is entered, then the student’s record for AM will be updated. The Absent Code must be populated for both the AM and PM in daily attendance schools. Must enter a Type (A/L) or Reason before saving. A – absent all day L – came in late L – left early Student notes may be recorded using the Student Notes button at the bottom of the screen. Should use military time.Daily Attendance If the In/Out fields are marked and times are recorded, this form functions as a log for Sign In/Sign Out. – This should not replace the paper log book, but should be used as a supplement. If an Absent Code or Reason Code is entered, then an absence is recorded for the student from a list of valid Absence Reason Codes. If only an AM absence code is entered, then the student’s record for AM will be updated. The Absent Code must be populated for both the AM and PM in daily attendance schools. Must enter a Type (A/L) or Reason before saving. A – absent all day L – came in late L – left early Student notes may be recorded using the Student Notes button at the bottom of the screen. Should use military time.

    47. Mass Sign In/Out - Steps On the Mass Sign In/Out, click ADD to add a new student. Query for and select the student. From the In/Out column select OUT. In the TIME column enter the time the student left school. Click SAVE. 47 -Do not check A or L unless the student came in late and is to be counted as Tardy or the student left early enough to be counted Absent for the day. STEP 4 - use military time-Do not check A or L unless the student came in late and is to be counted as Tardy or the student left early enough to be counted Absent for the day. STEP 4 - use military time

    48. 48 Demonstrations On the Mass Entry screen, enter a student as Late. On the Mass Sign In/Out screen, check a different student out at 1:00 pm.

    49. 49 Sign In/Out - Path

    50. 50 Sign In/Out screen Track student time In/Out Daily Attendance If the In/Out fields are marked and times are recorded, this form functions as a log for Sign In/Sign Out. – should not replace paper log book, but used as a supplement. If Absent Code or Reason Code is entered, then an absence is recorded for the student from a list of valid Absence Reason Codes. If only an AM absence code is entered, then the student’s record for AM will be updated. The Absent Code must be populated for both the AM and PM in daily attendance schools. Daily Attendance schools should not use LATE for PM (early dismissals) – causes half-day absence to be written to student record that never shows up until student needs to send Electronic Transcript. The .5 absence causes Electronic Transcript to fail - script has to be written for each individual child to get this information removed. Full day absences may be created using the button at the bottom of the screen. Student notes may be recorded using the Student Notes button at the bottom of the screen. Period Attendance If the In/Out fields are marked and times are recorded, form functions as log for Sign In/Sign Out – should not replace paper log book, but should be used as a supplement. If Absent Code or Reason Code is entered, an absence is recorded for student from list of valid Absence Reason Codes. The user is able to check single period, multiple periods or all periods. Full day absences may be created using the button at the bottom of the screen. Both screens should use military time.Daily Attendance If the In/Out fields are marked and times are recorded, this form functions as a log for Sign In/Sign Out. – should not replace paper log book, but used as a supplement. If Absent Code or Reason Code is entered, then an absence is recorded for the student from a list of valid Absence Reason Codes. If only an AM absence code is entered, then the student’s record for AM will be updated. The Absent Code must be populated for both the AM and PM in daily attendance schools. Daily Attendance schools should not use LATE for PM (early dismissals) – causes half-day absence to be written to student record that never shows up until student needs to send Electronic Transcript. The .5 absence causes Electronic Transcript to fail - script has to be written for each individual child to get this information removed. Full day absences may be created using the button at the bottom of the screen. Student notes may be recorded using the Student Notes button at the bottom of the screen. Period Attendance If the In/Out fields are marked and times are recorded, form functions as log for Sign In/Sign Out – should not replace paper log book, but should be used as a supplement. If Absent Code or Reason Code is entered, an absence is recorded for student from list of valid Absence Reason Codes. The user is able to check single period, multiple periods or all periods. Full day absences may be created using the button at the bottom of the screen. Both screens should use military time.

    51. Sign In/Out - Steps On the Sign In/Out screen, query for a student. Using the Absent Code drop-down for the AM, add a late code. Using the Reason Code drop-down for the AM, add a late reason code. This must be excused or unexcused late. 51 On the Sign In/Out, query for a student. Using the Absent Code drop-down for the AM, add a late code. Using the Reason Code drop-down for the AM, add a late reason code. This must be excused or unexcused late. Select In from the In/Out drop-down. Enter the time in the Time field (without the colon). Click Save. NOTE: Daily Attendance schools should NEVER use Late in the PM. On the Sign In/Out, query for a student. Using the Absent Code drop-down for the AM, add a late code. Using the Reason Code drop-down for the AM, add a late reason code. This must be excused or unexcused late. Select In from the In/Out drop-down. Enter the time in the Time field (without the colon). Click Save. NOTE: Daily Attendance schools should NEVER use Late in the PM.

    52. Sign In/Out - Steps . . . Select In from the In/Out drop-down. Enter the time in the Time field (without the colon). Click Save. 52

    53. Tracking Early Dismissals Use Sign In/Out Entry screen Do NOT enter Absent Code or Absent Reason Do enter In/Out – select Out from the drop-down Time – enter time using military time Reporting Hub report – (School Query) SignIn/SignOut Student Report (School) 53

    54. Tracking Early Dismissals . . . If an Absent Code is entered, a half-day absence is created for the student. This does not show up until the student reaches high school and tries to send an electronic transcript. The electronic transcript will fail. The only way to correct the record is for a script to be written to remove the ˝ day absence information. This must be done for each student individually. 54

    55. 55 Full Day/Multi Day Absence - Path

    56. 56 Full Day/Multi Day Absence screen Can add multiple, consecutive absences The Full Day/ Multi Day Absence screen is the same in both Daily and Period Attendance Schools. This screen assumes the student will be absent and assumes that the user knows the Office Reason. The screen will not allow the user to save without the Office Reason. Users may enter single or consecutive absences here. Once saved, the screen will display the days Absent in the left portion of the screen. To view the weekends, and non school days the student will not be attending school during their absence, click the Omitted radio button. The Full Day/ Multi Day Absence screen is the same in both Daily and Period Attendance Schools. This screen assumes the student will be absent and assumes that the user knows the Office Reason. The screen will not allow the user to save without the Office Reason. Users may enter single or consecutive absences here. Once saved, the screen will display the days Absent in the left portion of the screen. To view the weekends, and non school days the student will not be attending school during their absence, click the Omitted radio button.

    57. Full Day/Multi Day Absence - Steps On the Full Day/Multi Day Absence screen, query for the student. Enter a date in the To Date field Select an absence reason from the Absence Reason drop-down. Click Save. 57 On the Full Day/Multi Day Absence screen, query for the student. Enter a date in the To Date field Select an absence reason from the Absence Reason drop-down. Click Save. On the Full Day/Multi Day Absence screen, query for the student. Enter a date in the To Date field Select an absence reason from the Absence Reason drop-down. Click Save.

    58. 58 Demonstrations On the Sign In/Out screen, query for a student and check him/her in at 10:00 am. On the Full Day/Multi Day screen, query for a different student and mark the student out as suspended for one week.

    59. 59 Homeroom Entry - Path

    60. 60 Homeroom Entry screen Used by Daily Schools Recorded by homeroom Taken one time each day Notice the screen is split between AM and PM. In NC all daily absences are recorded for the full day. A Company File setting exists that auto populates the PM records. There should be no need for the user to touch the PM Column. Homeroom Class Entry is the attendance method used by teachers as well. Teachers (and office staff with appropriate access) may update absence codes and office reasons. Teachers (and office staff with appropriate access) can create and view Student Notes. Office staff may query by Home room or Teacher. Notice the screen is split between AM and PM. In NC all daily absences are recorded for the full day. A Company File setting exists that auto populates the PM records. There should be no need for the user to touch the PM Column. Homeroom Class Entry is the attendance method used by teachers as well. Teachers (and office staff with appropriate access) may update absence codes and office reasons. Teachers (and office staff with appropriate access) can create and view Student Notes. Office staff may query by Home room or Teacher.

    61. Homeroom Entry - Steps On the Homeroom Entry screen, query for a homeroom. Highlight the applicable student and in the PM section, check the A box. Note that A populates in both boxes. From the Reason drop-down box select the applicable reason code. 61 On the Homeroom Entry screen, query for a homeroom. Highlight the applicable student and in the PM section, check the A box. Note that A populates in both boxes. From the Reason drop-down box select the applicable reason code. Select another student and in the AM section, check the L box. From the Reason drop-down box select the applicable reason code. Only Excused and Unexcused Late can be selected. Check the Attendance Completed box. Click Save. On the Homeroom Entry screen, query for a homeroom. Highlight the applicable student and in the PM section, check the A box. Note that A populates in both boxes. From the Reason drop-down box select the applicable reason code. Select another student and in the AM section, check the L box. From the Reason drop-down box select the applicable reason code. Only Excused and Unexcused Late can be selected. Check the Attendance Completed box. Click Save.

    62. Homeroom Entry - Steps … Select another student and in the AM section, check the L box. From the Reason drop-down box select the applicable reason code. Only Excused and Unexcused Late can be selected. Check the Attendance Completed box. Click Save. 62

    63. 63 Demonstration Query a Homeroom and mark 3 students absent and 2 students late.

    64. 64 Printing Reports - Path

    65. 65 Reports Available Daily Attendance Call List Students with Attendance Problems Consecutive Absences 3 reports to choose from – Daily Attendance Call List Students with Attendance Problems Consecutive Absences 3 reports to choose from – Daily Attendance Call List Students with Attendance Problems Consecutive Absences

    66. Module Review: So far we have covered: Viewing Student Absences Recording Student Absences Available Reports

    67. 67 Period Attendance

    68. Module Objectives: Upon completing this module the participant will be able to: View Student Absences Record Student Absences Find available reports

    69. 69 Student Absences screen - Path

    70. Student Absences screen 70 Instructor Note: There is animation on this slide. Click to reference each area of the screen as it is discussed. Top section shows student demo info and Left middle section shows parent info Right middle section shows total by reason (authorized, excused, unexcused, and total lates) View selections – by date, class, semester Total Present/Membership days displayed Details section shows absences/lates by date. View by Date radio button shows period absences by date and period. -shows date, class entry code (absent or late), office reason, course code & section, period, teacher name Summary button shows total days absent by Authorized, Excused and Unexcused. Can be viewed by Days, Periods or Reasons. Attendance History button shows the student’s attendance history from prior years (NC WISE history). Modify Absence button allows Data Managers to update or delete a record by clicking on the desired record and then clicking this button Instructor Note: There is animation on this slide. Click to reference each area of the screen as it is discussed. Top section shows student demo info and Left middle section shows parent info Right middle section shows total by reason (authorized, excused, unexcused, and total lates) View selections – by date, class, semester Total Present/Membership days displayed Details section shows absences/lates by date. View by Date radio button shows period absences by date and period. -shows date, class entry code (absent or late), office reason, course code & section, period, teacher name Summary button shows total days absent by Authorized, Excused and Unexcused. Can be viewed by Days, Periods or Reasons. Attendance History button shows the student’s attendance history from prior years (NC WISE history). Modify Absence button allows Data Managers to update or delete a record by clicking on the desired record and then clicking this button

    71. 71 Student Absences screen . . . Can be viewed from eSIS Records can be updated or deleted Records from other schools are distinguished by colors: Cross-enrolled absences are displayed in BLUE Previous school, current year absences are displayed in RED Access to Print.

    72. Editing Student Absences - Steps On the Student Absences screen, query for selected student. Click Modify Absence to edit an existing record. Update or delete the record as needed. Click SAVE. 72

    73. 73 Demonstrations On the Student Absences screen, query for a student and modify an existing absence. Query for a different student and delete an existing absence. Navigate to Student Absences. Highlight the line to modify. Select the Modify Absence button. Modify or delete the absence. Click Save. Navigate to Student Absences. Highlight the line to modify. Select the Modify Absence button. Modify or delete the absence. Click Save.

    74. Attendance Entry screens Mass Entry Mass Sign In/Out Sign In/Out Full Day/Multi Day Class Entry 74 Mass Entry is used to enter the same reason code for more than one student at a time. Mass Sign In/Out is used to enter the same reason code and either IN or OUT and a time for more than one student. Sign In/Out is used to enter Sign In/Out information for one student at a time. Full Day/Multi Day is used to enter multiple day absences for one student at a time. Class Entry is the screen the teachers use to record attendance.Mass Entry is used to enter the same reason code for more than one student at a time. Mass Sign In/Out is used to enter the same reason code and either IN or OUT and a time for more than one student. Sign In/Out is used to enter Sign In/Out information for one student at a time. Full Day/Multi Day is used to enter multiple day absences for one student at a time. Class Entry is the screen the teachers use to record attendance.

    75. 75 Mass Entry - Path

    76. Mass Entry screen 76 On this screen the data manager can assign the same Class code (absence/late) and Office code to multiple students for the same day by selecting a default reason code at the top and then clicking ADD to add students. The default reason selected will populate for each student added until the default reason code is changed. On this screen the data manager can assign the same Class code (absence/late) and Office code to multiple students for the same day by selecting a default reason code at the top and then clicking ADD to add students. The default reason selected will populate for each student added until the default reason code is changed.

    77. Mass Entry - Steps On the Mass Entry screen, select a Class reason code (Absent/Late) from the drop-down. Select an Office reason from the drop-down. Click ADD and then query for the student. Continue adding students for this reason code using ADD. Click Save. 77 On the Mass Entry screen, select a Class reason code (Absent/Late) from the drop-down. Select an Office reason from the drop-down. Click ADD and then query for the student. Continue adding students for this reason code using ADD. (NOTE: once adding all students for the original reason code the code can be changed and new students can be added to the screen without having to exit the screen and return) Click Save.On the Mass Entry screen, select a Class reason code (Absent/Late) from the drop-down. Select an Office reason from the drop-down. Click ADD and then query for the student. Continue adding students for this reason code using ADD. (NOTE: once adding all students for the original reason code the code can be changed and new students can be added to the screen without having to exit the screen and return) Click Save.

    78. 78 Mass Sign In/Out - Path

    79. 79 Mass Sign In/Out screen Track time In/Out for multiple students Period Attendance If the In/Out fields are marked and times are recorded, this form functions as a log for Sign In/Sign Out. – This should not replace the paper log book, but should be used as a supplement. If an Absent Code or Reason Code is entered, then an absence is recorded for the student from a list of valid Absence Reason Codes. The user is able to check single period, multiple periods or all periods. Should use military time.Period Attendance If the In/Out fields are marked and times are recorded, this form functions as a log for Sign In/Sign Out. – This should not replace the paper log book, but should be used as a supplement. If an Absent Code or Reason Code is entered, then an absence is recorded for the student from a list of valid Absence Reason Codes. The user is able to check single period, multiple periods or all periods. Should use military time.

    80. Mass Sign In/Out - Steps On the Mass Sign In/Out, choose In from the In/Out drop-down. In the Time field enter the time the student arrived at school (use military time). Select the Reason from the drop-down. 80 On the Mass Sign In/Out, choose In from the In/Out drop-down. In the Time field enter the time the student arrived at school (use military time). Select the Reason from the drop-down. Enter A or L. Check the applicable period(s). Click Add to add a new student. Query for and select the student. Click Save. On the Mass Sign In/Out, choose In from the In/Out drop-down. In the Time field enter the time the student arrived at school (use military time). Select the Reason from the drop-down. Enter A or L. Check the applicable period(s). Click Add to add a new student. Query for and select the student. Click Save.

    81. Mass Sign In/Out – Steps . . . Enter A or L. Check the applicable period(s). Click Add to add a new student. Query for and select the student. Click Save. 81 - the data manager can continue adding students and saving. - the In/Out field, Time, Reason, and A/L can be changed and the data manager can continue adding students with the new information. - the data manager can continue adding students and saving. - the In/Out field, Time, Reason, and A/L can be changed and the data manager can continue adding students with the new information.

    82. 82 Demonstrations On the Mass Entry screen, enter a student as Late. On the Mass Sign In/Out screen, check a different student out at 1:00 pm.

    83. 83 Sign In/Out - Path

    84. 84 Sign In/Out screen Track time In/Out here for individual students Period Attendance If the In/Out fields are marked and times are recorded, this form functions as a log for Sign In/Sign Out. – This should not replace the paper log book, but should be used as a supplement. If an Absent Code or Reason Code is entered, then an absence is recorded for the student from a list of valid Absence Reason Codes. The user is able to check single period, multiple periods or all periods. Full day absences may be created using the button at the bottom of the screen. Should use military time.Period Attendance If the In/Out fields are marked and times are recorded, this form functions as a log for Sign In/Sign Out. – This should not replace the paper log book, but should be used as a supplement. If an Absent Code or Reason Code is entered, then an absence is recorded for the student from a list of valid Absence Reason Codes. The user is able to check single period, multiple periods or all periods. Full day absences may be created using the button at the bottom of the screen. Should use military time.

    85. Sign In/Out - Steps On the Sign In/Out screen, query for and select a student. Select the applicable period. Select the appropriate (In/Out) code in the Sign In/Sign Out column. In the Time column enter the time of arrival or departure (without the colon). 85 On the Sign In/Out screen, query for and select a student. Select the applicable period. Select the appropriate (In/Out) code in the Sign In/Sign Out column. In the Time column enter the time of arrival or departure (without the colon). In the Office Reason column select the applicable code. In the Class Entry column select the applicable code (Absent/Late). Click Save.On the Sign In/Out screen, query for and select a student. Select the applicable period. Select the appropriate (In/Out) code in the Sign In/Sign Out column. In the Time column enter the time of arrival or departure (without the colon). In the Office Reason column select the applicable code. In the Class Entry column select the applicable code (Absent/Late). Click Save.

    86. Sign In/Out - Steps . . . In the Class Entry column select the applicable code (Absent/Late). Click Save. 86

    87. 87 Full Day/Multi Day Absence - Path

    88. 88 Full Day/Multi Day Absence screen Can add multiple, consecutive absences The Full Day/ Multi Day Absence screen is the same in both Daily and Period Attendance Schools. This screen assumes the student will be absent and assumes that the user knows the Office Reason. The screen will not allow the user to save without the Office Reason. Users may enter single or consecutive absences here. Once saved, the screen will display the days Absent in the left portion of the screen. To view the weekends, and non school days the student will not be attending school during their absence, click the Omitted radio button. The Full Day/ Multi Day Absence screen is the same in both Daily and Period Attendance Schools. This screen assumes the student will be absent and assumes that the user knows the Office Reason. The screen will not allow the user to save without the Office Reason. Users may enter single or consecutive absences here. Once saved, the screen will display the days Absent in the left portion of the screen. To view the weekends, and non school days the student will not be attending school during their absence, click the Omitted radio button.

    89. Full Day/Multi Day Absence - Steps On the Full Day/Multi Day Absence screen, query for the student. In the To Date field, enter a date. Select an absence reason from the Absence Reason drop-down. Click Save. 89 On the Full Day/Multi Day Absence screen, query for the student. In the To Date field, enter a date. Select an absence reason from the Absence Reason drop-down. Click Save.On the Full Day/Multi Day Absence screen, query for the student. In the To Date field, enter a date. Select an absence reason from the Absence Reason drop-down. Click Save.

    90. 90 Demonstrations On the Sign In/Out screen, query for a student and check in the student at 10:00 am. On the Full Day/Multi Day screen, query for a different student and mark the student out as a suspension for one week.

    91. 91 Class Entry - Path

    92. 92 Class Entry screen Used by Period Schools Recorded by course teacher Taken each period Class Entry is the attendance method used by teachers as well. Teachers may update absence codes but not office reasons. and office staff with appropriate access may update absence codes and office reasons Office staff may query by Course or Teacher as well as by S, T, D, P. Class Entry is the attendance method used by teachers as well. Teachers may update absence codes but not office reasons. and office staff with appropriate access may update absence codes and office reasons Office staff may query by Course or Teacher as well as by S, T, D, P.

    93. Class Entry - Steps On the Class Entry screen, query by course code, teacher name, or STDP. Select the desired class. Select a student name. Check A for Absent or L for Late. 93 On the Class Entry screen, query by course code, teacher name, or STDP. Select the desired class. Select a student name. Check A for Absent or L for Late. Continue until all absences/lates have been entered. Check the Attendance Entry Completed box. Save. On the Class Entry screen, query by course code, teacher name, or STDP. Select the desired class. Select a student name. Check A for Absent or L for Late. Continue until all absences/lates have been entered. Check the Attendance Entry Completed box. Save.

    94. Class Entry - Steps . . . Continue until all absences/lates have been entered. Check the Attendance Entry Completed box. Save. 94

    95. 95 Demonstration On the Class Entry screen query a Class and mark 3 students absent and 2 students late.

    96. 96 Reports - Path

    97. 97 Reports Available Attendance Call List Students with Attendance Problems Office Reason/Class Entry Exceptions Attendance Entry Exceptions Attendance Call List – lists students marked absent or late for the specified date Students with Attendance Problems – lists students with multiple absences. When running the report the user can determine the number of absences, the date range, class or total absences, what absence reason codes to look for, whether or not to include absences from prior schools, etc. Office Reason/Class Entry Exceptions – lists students missing either Class Entry codes or Office Reason codes. The user can specify a date range and sort order. 1. students who have Office Reason codes but no Class Entry code (A,L) 2. students who have Class Entry codes but no Office Reason code Attendance Entry Exceptions – lists student absences entered a specified number of days after the student was actually absent (ie: the student was absent on Monday but the teacher didn’t enter it into the system until Thursday). The user specifies the number of days of difference and the date range. Attendance Call List – lists students marked absent or late for the specified date Students with Attendance Problems – lists students with multiple absences. When running the report the user can determine the number of absences, the date range, class or total absences, what absence reason codes to look for, whether or not to include absences from prior schools, etc. Office Reason/Class Entry Exceptions – lists students missing either Class Entry codes or Office Reason codes. The user can specify a date range and sort order. 1. students who have Office Reason codes but no Class Entry code (A,L) 2. students who have Class Entry codes but no Office Reason code Attendance Entry Exceptions – lists student absences entered a specified number of days after the student was actually absent (ie: the student was absent on Monday but the teacher didn’t enter it into the system until Thursday). The user specifies the number of days of difference and the date range.

    98. 98 Reports Available . . . Classes with Perfect Attendance Students with Perfect Attendance Attendance by Period Consecutive Absences Classes with Perfect Attendance – prints list of classes with no absences OR no lates or no absences AND no lates. The user can define a date range and sort order. Students with Perfect Attendance – A user defined report to find students with no absences (or another specified number) within a date range. The user can choose the following parameters: Date Range Absence Type Absence Reason Allowable Absences Allowable Lates Sort Order Attendance by Period – lists all students absent for a specified class period on a specific date. Consecutive Absences – lists students absent for a specified number of consecutive days or periodsClasses with Perfect Attendance – prints list of classes with no absences OR no lates or no absences AND no lates. The user can define a date range and sort order. Students with Perfect Attendance – A user defined report to find students with no absences (or another specified number) within a date range. The user can choose the following parameters: Date Range Absence Type Absence Reason Allowable Absences Allowable Lates Sort Order Attendance by Period – lists all students absent for a specified class period on a specific date. Consecutive Absences – lists students absent for a specified number of consecutive days or periods

    99. Module Review: So far we have covered: Viewing Student Absences Recording Student Absences Available Reports

    100. 100 First 20 Days of School

    101. Module Objectives: Upon completing this module the participant will be able to: Build the Tumble Calendar Mass Register Students Reverse Register Students Understand Staggered Kindergarten

    102. 102 Attendance Tumbles - Path

    103. 103 About the Tumble Calendar . . . Attendance may not be taken at a school until the Tumble Calendar has been built. While Daily Attendance schools will not use multiple Tumble Patterns, the calendar must still be built. Data Managers must build the Tumble Calendar prior to the Attendance module being used. The Tumble Calendar ties the School Schedule and the Non School Days screen together to form a school instructional calendar. If a change is made to the school schedule or the non school days, the attendance tumbles DO NOT need to be rebuilt. These changes will automatically filter from eSIS into the attendance module. Examples of changing the calender: A change in day rotation of courses. Changes made to the Non School Days screen should filter to the Tumble Calendar. Notice the user may sort based on the gray raised column headers.Attendance may not be taken at a school until the Tumble Calendar has been built. While Daily Attendance schools will not use multiple Tumble Patterns, the calendar must still be built. Data Managers must build the Tumble Calendar prior to the Attendance module being used. The Tumble Calendar ties the School Schedule and the Non School Days screen together to form a school instructional calendar. If a change is made to the school schedule or the non school days, the attendance tumbles DO NOT need to be rebuilt. These changes will automatically filter from eSIS into the attendance module. Examples of changing the calender: A change in day rotation of courses. Changes made to the Non School Days screen should filter to the Tumble Calendar. Notice the user may sort based on the gray raised column headers.

    104. 104 Building Attendance Tumbles Click Rebuild Calendar When the Calendar is built both columns default to 1. Once the Calendar has been built, type the applicable Tumble Patterns and Days over the 1 that is displayed. Notice the Print icon in the bottom right corner. Attendance may not be taken at a school until the Tumble Calendar has been built. While Daily Attendance schools will not use multiple Tumble Patterns, the calendar must still be built. Data Managers must build the Tumble Calendar prior to the Attendance module being used. The Tumble Calendar ties the School Schedule and the Non School Days screen together to form a school instructional calendar. If a change is made to the school schedule or the non school days, the attendance tumbles DO NOT need to be rebuilt. These changes will automatically filter from eSIS into the attendance module. Examples of changing the calender: A change in day rotation of courses. Changes made to the Non School Days screen should filter to the Tumble Calendar. Notice the user may sort based on the gray raised column headers. When the Calendar is built both columns default to 1. Once the Calendar has been built, type the applicable Tumble Patterns and Days over the 1 that is displayed. Notice the Print icon in the bottom right corner. Attendance may not be taken at a school until the Tumble Calendar has been built. While Daily Attendance schools will not use multiple Tumble Patterns, the calendar must still be built. Data Managers must build the Tumble Calendar prior to the Attendance module being used. The Tumble Calendar ties the School Schedule and the Non School Days screen together to form a school instructional calendar. If a change is made to the school schedule or the non school days, the attendance tumbles DO NOT need to be rebuilt. These changes will automatically filter from eSIS into the attendance module. Examples of changing the calender: A change in day rotation of courses. Changes made to the Non School Days screen should filter to the Tumble Calendar. Notice the user may sort based on the gray raised column headers.

    105. 105 About the Tumble Column Tumble Patterns are created in the Current Year School Details screen in eSIS Add the appropriate Tumble Pattern to the correct date If more than one Tumble Pattern on the Current Year School Details screen has been identified, use this column to associate the Tumble pattern with the date. To change the Tumble pattern, select the box in the tumble pattern column next to the date to be changed and type over the 1 with the number of the tumble pattern you wish to use. If more than one Tumble Pattern on the Current Year School Details screen has been identified, use this column to associate the Tumble pattern with the date. To change the Tumble pattern, select the box in the tumble pattern column next to the date to be changed and type over the 1 with the number of the tumble pattern you wish to use.

    106. 106 About the Day Column Days are identified in the Current Year screen in eSIS and applied to Course Sections Add the appropriate Day to the correct date The Day column is used to associate the days identified on the Current Year School Details screen to the dates. When Course Sections are created, a user can apply the number of days the course meets by updating the STDP (Day) to the course. For example, a school with a 5 day rotation (it takes 5 days to complete a student schedule) will associate all Mondays with a 1, Tuesdays with a 2, etc. To change the day, click in the box and change the 1 to the appropriate number.The Day column is used to associate the days identified on the Current Year School Details screen to the dates. When Course Sections are created, a user can apply the number of days the course meets by updating the STDP (Day) to the course. For example, a school with a 5 day rotation (it takes 5 days to complete a student schedule) will associate all Mondays with a 1, Tuesdays with a 2, etc. To change the day, click in the box and change the 1 to the appropriate number.

    107. 107 Viewing the Attendance Tumble Report Use this report to troubleshoot calendar issues Use the Tumble Calendar report to troubleshoot any calendar issues. Note: users will also want to print a copy of the School Schedule screen and the Non School Days Report for a complete pictureUse the Tumble Calendar report to troubleshoot any calendar issues. Note: users will also want to print a copy of the School Schedule screen and the Non School Days Report for a complete picture

    108. Building Attendance Tumbles - Steps On the Attendance Tumbles screen, click Rebuild Calendar. Complete Tumble and Day columns according to your school calendar. Click Save. 108 Pre Demonstration Set up: Identify two tumble patterns and at least 2 days on the current year school details screen. Make certain that the attendance tumbles have been built.Pre Demonstration Set up: Identify two tumble patterns and at least 2 days on the current year school details screen. Make certain that the attendance tumbles have been built.

    109. 109 Demonstration (Start of School) Build the Tumble Calendar and save the changes.

    110. 110 Editing Attendance Tumbles - Steps Remove attendance records for the affected school day(s) prior to updating the calendar. Use the Non School Days screen to Add or Delete full days. Update the applicable column/day on the Attendance Tumbles screen. Click Save. You will need to update your Non Schools Days and Attendance Tumbles when school is closed unexpectedly (i.e.: inclement weather). Remove attendance records for the affected school day(s) prior to updating the calendar. Use the Non School Days screen to Add or Delete full days. Update the applicable column/day on the Attendance Tumbles screen. Click Save. Best Practice: Click the date to highlight the row to be edited. DEMONSTRATION Click the Daily or Period Attendance menu. Click Attendance Tumbles. Click the appropriate date to highlight the record. Type 2 in the Tumble column. The system will error if only 1 tumble pattern has been identified in Current Year School Details. Type 2 in the Day column. Click Save. You will need to update your Non Schools Days and Attendance Tumbles when school is closed unexpectedly (i.e.: inclement weather). Remove attendance records for the affected school day(s) prior to updating the calendar. Use the Non School Days screen to Add or Delete full days. Update the applicable column/day on the Attendance Tumbles screen. Click Save. Best Practice: Click the date to highlight the row to be edited. DEMONSTRATION Click the Daily or Period Attendance menu. Click Attendance Tumbles. Click the appropriate date to highlight the record. Type 2 in the Tumble column. The system will error if only 1 tumble pattern has been identified in Current Year School Details. Type 2 in the Day column. Click Save.

    111. 111 Demonstration Update the Tumble and Day columns and save the changes.

    112. 112 What is Registration? Registration allows attendance to be recorded for a student. Registration Date should equal the first day the student was present in class. Students that No Show should never have a Registration Date at Withdrawal! Schools (Conversion and existing NC WISE schools) need to determine First 10-Day Attendance process for year including: consideration of registration method, method for monitoring student attendance, recording absences on paper vs. eSIS Conversion: Paper records may be necessary to verify attendance during conversion and through first or second PMR production. Schools (Conversion and existing NC WISE schools) need to determine First 10-Day Attendance process for year including: consideration of registration method, method for monitoring student attendance, recording absences on paper vs. eSIS Conversion: Paper records may be necessary to verify attendance during conversion and through first or second PMR production.

    113. 113 About Registrations Mass Register all students Register a single student Register students by Homeroom Register students by Class eSIS allows a user to Register students in multiple ways: Register all students at the beginning of the year. Register a single during the admission process (Review from Enrollment Workshop) Register a single student after the admission process Register a group of students by Homeroom Register a group of students by ClasseSIS allows a user to Register students in multiple ways: Register all students at the beginning of the year. Register a single during the admission process (Review from Enrollment Workshop) Register a single student after the admission process Register a group of students by Homeroom Register a group of students by Class

    114. 114 Mass Registering Students Registers all students. Process performed a day or two before school starts. effective date of the first day of school. Verify students attending on the first day. it may be necessary to modify a student’s registration date if he does not attend school on the first day. Remember, the registration date is the date the student FIRST attends class!! it may be necessary to modify a student’s registration date if he does not attend school on the first day. Remember, the registration date is the date the student FIRST attends class!!

    115. 115 Mass Register All Students - Path Mass Registration is performed from the Attendance Module. Mass Registration is performed from the Attendance Module.

    116. 116 Mass Registration Verification screen Instructor: Animation on this slide – two images, click twice for the second image Mass Registration may only be performed once in the year. Best practice: wait until the day before the start of school or the morning of the start of school to ensure as many students as possible have been admitted. The Default Registration Date should be the first day of school. The highlighted message is in reference to full time/part time students. All NC Students are full time. Type the Default Registration Date Click Register. At the start of school, the user will receive the message: ‘xxxx students successfully registered.' no students would be registered at that time. Click OK. If students have been registered prior to the Default Registration Date, the user will receive ‘???’. Click OK. Instructor Note: If a student does not attend, the user must reverse register the student. Reverse Registering a single student was covered in the Admission Withdrawal course. Reverse Registering a group of students with a commonality (Class for Period Attendance schools, Homeroom for Daily Attendance schools) will be covered in a later section of this course.Instructor: Animation on this slide – two images, click twice for the second image Mass Registration may only be performed once in the year. Best practice: wait until the day before the start of school or the morning of the start of school to ensure as many students as possible have been admitted. The Default Registration Date should be the first day of school. The highlighted message is in reference to full time/part time students. All NC Students are full time. Type the Default Registration Date Click Register. At the start of school, the user will receive the message: ‘xxxx students successfully registered.' no students would be registered at that time. Click OK. If students have been registered prior to the Default Registration Date, the user will receive ‘???’. Click OK. Instructor Note: If a student does not attend, the user must reverse register the student. Reverse Registering a single student was covered in the Admission Withdrawal course. Reverse Registering a group of students with a commonality (Class for Period Attendance schools, Homeroom for Daily Attendance schools) will be covered in a later section of this course.

    117. Mass Registration - Steps From the Verify Registration screen, click Verify All Students. Type the first day of school in the Default Registration Date. Click Register. A message stating how many students were registered will appear. Click OK. 117 From the Verify Registration screen, click Verify All Students. Type the first day of school in the Default Registration Date. Click Register. A message stating how many students were registered will appear. Click OK.From the Verify Registration screen, click Verify All Students. Type the first day of school in the Default Registration Date. Click Register. A message stating how many students were registered will appear. Click OK.

    118. 118 Demonstration (Start of School) Mass Register all students using the start of school date.

    119. 119 Register Single Student - Path Single Student Registration is performed from the Main Menu in eSIS. Single Student Registration is performed from the Main Menu in eSIS.

    120. 120 Registrations screen Register students one at a time from the eSIS Start Screen, Main Menu. The Register Screen contains 3 functions: Register The screen defaults to Register if the student does not yet have a registration record. Type the date the student arrives to attend classes Click Save Modify Registration Date The screen defaults to Modify Registration Date if the student does not yet have a registration record. Verify the Modify Registration Date radio button is selected Type the correct Registration Date Click Save. Reverse Register Used when a student No Shows for the year. Click the Reverse Register radio button Delete the Registration Date (if needed) Click Save. Note: The Registration Tab of the PMR Recon Screen will only contain current year registration information. Registration records are archived at the end of every year so that only the current year registration can be seen.Register students one at a time from the eSIS Start Screen, Main Menu. The Register Screen contains 3 functions: Register The screen defaults to Register if the student does not yet have a registration record. Type the date the student arrives to attend classes Click Save Modify Registration Date The screen defaults to Modify Registration Date if the student does not yet have a registration record. Verify the Modify Registration Date radio button is selected Type the correct Registration Date Click Save. Reverse Register Used when a student No Shows for the year. Click the Reverse Register radio button Delete the Registration Date (if needed) Click Save. Note: The Registration Tab of the PMR Recon Screen will only contain current year registration information. Registration records are archived at the end of every year so that only the current year registration can be seen.

    121. Register Single Student - Steps Query for the student. Click Main Menu then Change Student. Click the Register radio button. Enter the Registration Date. Click Save. 121 Query for the student. Click Main Menu then Change Student. Click the Register radio button. Enter the Registration Date. Click Save. Query for the student. Click Main Menu then Change Student. Click the Register radio button. Enter the Registration Date. Click Save.

    122. 122 Verify by Homeroom - Path Registration by Homeroom is performed in the Attendance Module.Registration by Homeroom is performed in the Attendance Module.

    123. 123 Verify by Homeroom - Register Screen opens in Register mode Reg. Date is auto populated when the student is checked Screen has two functions, Register and Reverse Register. The default is Register. Check the box next to the student The Reg. Date auto populates for those students checked. Click Save. Notice the student disappears from the screen, indicating the student has been registered for the given date. Screen has two functions, Register and Reverse Register. The default is Register. Check the box next to the student The Reg. Date auto populates for those students checked. Click Save. Notice the student disappears from the screen, indicating the student has been registered for the given date.

    124. Verify by Homeroom - Steps From the Verify Registration screen in the Attendance module, click Verify By Homeroom. Query for a Homeroom. Check students to be registered. Click Save. 124 From the Verify Registration screen in the Attendance module, click Verify By Homeroom. Query for a Homeroom. Check students to be registered. Click Save. From the Verify Registration screen in the Attendance module, click Verify By Homeroom. Query for a Homeroom. Check students to be registered. Click Save.

    125. 125 Verify by Class - Path Registration by Class is performed in the Attendance Module. Registration by Class is performed in the Attendance Module.

    126. 126 Verify by Class –Register Screen opens in Register mode Reg. Date is auto populated Screen has two functions, Register and Reverse Register. The default is Register. When user queries this screen in Register mode, each student that populates the screen will display a Reg. Date equal to the date specified by the user. (The date will default to the same as the date displayed the top right corner of the screen.) Check the box next to the student and save. Notice the student disappears from the screen, indicating the student has been registered for the given date.Screen has two functions, Register and Reverse Register. The default is Register. When user queries this screen in Register mode, each student that populates the screen will display a Reg. Date equal to the date specified by the user. (The date will default to the same as the date displayed the top right corner of the screen.) Check the box next to the student and save. Notice the student disappears from the screen, indicating the student has been registered for the given date.

    127. Verify by Class - Steps From the Verify Registration screen, click Verify By Class. Query by Class or Teacher. Check students to be registered. Click Save. 127 From the Verify Registration screen, click Verify By Class. Query by Class or Teacher. Check students to be registered. Click Save. From the Verify Registration screen, click Verify By Class. Query by Class or Teacher. Check students to be registered. Click Save.

    128. 128 Demonstration (Start of School) Register a Single student in eSIS. Register several students by a Homeroom in the Attendance module. Register several students by a Class in the Attendance module.

    129. 129 Registrations Review Registering at Admission – Only if the student starts classes on the same day he is admitted. Registering after Admission – The student is admitted on a day before he is actually attending classes. Mass Registration – Only done at the beginning of the school year. As a review, we can register students while admitting them because they are attending classes that day, or we can admit the student prior to the attending and we then register them when they arrive to class. Since we have already discussed how to register a student during the admission process, this workshop will focus on the remaining registration options. Registration at the time of Admission Registration at the time of admission should only occur when the student starts classes on the same day he is admitted. Answer Yes to do you want to create an Attendance Record for the student in order to register. Registration after the time of Admission Student came in, filled out proper paperwork, and was admitted on Friday. He does not start classes until Tuesday. The student should be admitted, but answer No to do you want to create an Attendance Record for the student. On the first day the student is in attendance, register the student. Main Menu>Change Student>Register-type in the registration date. Mass Registration – Only done at the beginning of the school year. As a review, we can register students while admitting them because they are attending classes that day, or we can admit the student prior to the attending and we then register them when they arrive to class. Since we have already discussed how to register a student during the admission process, this workshop will focus on the remaining registration options. Registration at the time of Admission Registration at the time of admission should only occur when the student starts classes on the same day he is admitted. Answer Yes to do you want to create an Attendance Record for the student in order to register. Registration after the time of Admission Student came in, filled out proper paperwork, and was admitted on Friday. He does not start classes until Tuesday. The student should be admitted, but answer No to do you want to create an Attendance Record for the student. On the first day the student is in attendance, register the student. Main Menu>Change Student>Register-type in the registration date. Mass Registration – Only done at the beginning of the school year.

    130. 130 Verify by Homeroom – Reverse Register Use the same screen to Reverse Register students Click the Reverse Register radio button to see a list of all students in the class that are registered. Check the box next to the student. Click Save. Notice the student disappears from the screen, indicating the student has been reverse registered.Click the Reverse Register radio button to see a list of all students in the class that are registered. Check the box next to the student. Click Save. Notice the student disappears from the screen, indicating the student has been reverse registered.

    131. Verify by Homeroom (Reverse Register) - Steps From the Verify Registration screen, click Verify By Homeroom. Query for a Homeroom. Click Reverse Register. Check students to be reverse registered. Click Save. 131 From the Verify Registration screen, click Verify By Homeroom. Query for a Homeroom. Click Reverse Register. Check students to be reverse registered. Click Save. From the Verify Registration screen, click Verify By Homeroom. Query for a Homeroom. Click Reverse Register. Check students to be reverse registered. Click Save.

    132. 132 Verify by Class – Reverse Register Use the same screen to Reverse Register students Click the Reverse Register radio button to see a list of all students in the class that are registered. Check the box next to the student. Click Save. Notice the student disappears from the screen, indicating the student has been reverse registered.Click the Reverse Register radio button to see a list of all students in the class that are registered. Check the box next to the student. Click Save. Notice the student disappears from the screen, indicating the student has been reverse registered.

    133. Verify by Class (Reverse Register) - Steps From the Verify Registration screen, click Verify By Class. Query by Class or Teacher. Select Reverse Register. Check students to be reverse registered. Click Save. 133 From the Verify Registration screen, click Verify By Class. Query by Class or Teacher. Select Reverse Register. Check students to be reverse registered. Click Save. From the Verify Registration screen, click Verify By Class. Query by Class or Teacher. Select Reverse Register. Check students to be reverse registered. Click Save.

    134. 134 Demonstration (Start of School) Reverse Register students in a Homeroom. Reverse Register students in a Class.

    135. 135 Registering Kindergarten Students Staggered Kindergarten Program Regular Kindergarten Program

    136. 136 Staggered Kindergarten Program Staggered Kindergarten enrollment is limited to the beginning of the school year. Kindergarten is the only grade for which a staggered enrollment program may be used.

    137. 137 Staggered Kindergarten Program To allow staggered kindergarten enrollment to operate without adversely affecting a school's ADM or attendance rate: Register (E1) all Kindergarten students on Day 01. Students should be counted present on days assigned to be at home.

    138. 138 Regular Kindergarten Programs not Staggered Kindergarten students that did not participate in the Staggered Kindergarten Program or are presented for enrollment after the program’s termination should have an enrollment date on the first day they are present in accordance with the School Attendance and Student Accounting Manual 2008-09…Chapter 2 Section III.

    139. Module Review: So far we have covered: Building the Tumble Calendar Mass Registering Students Reverse Registration Staggered Kindergarten Registration

    140. 140 Questions

    141. 141 More Information

    142. 142 Reference Documents

    143. 143 Training & Support Contacts NC WISE Training Team Mailbox: ncwisetraining@dpi.state.nc.us NC WISE Service Desk Mailbox: help@dpi.state.nc.us Service Desk phone number: 919.807.4357

    144. 144

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