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Computer and Physical Security Recommendations

Computer and Physical Security Recommendations. Assure that computers and work locations are secured when work areas are not staffed. Log-off or lock your PC’s screen when you leave the immediate work area… Meetings, Breaks, Lunches, End-of-the-day…

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Computer and Physical Security Recommendations

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  1. Computer and Physical Security Recommendations

  2. Assure that computers and work locations are secured when work areas are not staffed. • Log-off or lock your PC’s screen when you leave the immediate work area… • Meetings, Breaks, Lunches, End-of-the-day… • Shut Down PCs at the Close of Business each day… • Assure that work areas are kept locked…

  3. Don’t allow NON-STAFF persons to use STAFF PCs or workstations • Student Casual Workers • Children or Family members • Visitors • Friends • Unknown persons ???

  4. Know who is accessing the STAFF PCs around you. • Question anyone who comes in to FIX, UPGRADE, REPAIR or REMOVE any computer equipment. • If you are un-sure if the Repair Person is Genuine • STOP THEM… • Call the ITS Help Desk to verify their identity • Locate Online Photos of ITS Technical Staff at the ITS: Tech Services Web Page • Report any un-authorized access immediately to your Supervisor or Dean and the ITS: Help Desk… • As a last resort if you are unable to verify the identity of any repair person immediately - Call Campus Police …

  5. Beware of what files you store on your PC. • NO - Confidential information • NO - Disciplinary information • NO - Personal <or> Private information • NO - Unauthorized Software

  6. Safely Store Back-up CDs or Data Diskettes away from harm… • Use a Sturdy diskette storage box • Lock the Storage Box in a Secure Storage Location <or> Locked File Cabinet • Never store diskettes or CDs out in the open…

  7. Dispose of Diskettes CDs or Backup tapes correctly. • Re-format <or> Destroy all data diskettes or CDs before throwing them away… • Break the diskette cover and remove the disk • Cut up the disk or CD with scissors to assure destruction • Safely throw away all parts

  8. Safeguard any Original Software CDs, Manuals or Licenses • Store in a Locked Secure Location • Record any License Numbers • Don’t loan out software to others…

  9. Maintain the Antivirus Software for your PCs • Assure Antivirus Software is loaded and operating on your PC • Setup the Antivirus Software to automatically update the scanning data files - Daily • Check the Antivirus Program and Data Files – Weekly • Scan your Computer for Viruses – Twice a week • Updates for the McAfee Software is available on the ITS: Tech Services Web Page http://www.elcamino.edu/administration/techservices

  10. ITS: Technical Services Web Pages • Online Work Orders for Computer and Audio Visual Repairs • Antivirus Software Updates • ITS: Technical Staff Pages • Names, Photos, Email Addresses, Phone Numbers… • Computer and Printer Hardware Recommendations • Access to Software and Hardware Vendor Web Pages http://www.elcamino.edu/administration/techservices

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