TRIATHLON CANADA / TriNB

1. TRIATHLON CANADA / TriNB LEVEL 2 OFFICIALS PROGRAM

2. OPERATIONS • Introduction pg 4 • Sanctioning Process pg 5 • TD Responsibilities pg 6 • Guidelines pg 7 • Swim pg 8-9 • Bike pg 10 • Run pg 11

3. Operations • Transition pg 12 • Finish Line pg 13 • Communications pg 14 • Aid Stations pg 15 • Reports • Case Studies

4. Introduction • Thank you on behalf of all triathletes for undertaking the role of official. • Level 2 Officials are qualified to: • Teach Level 1 clinics • Act as a race director, technical delegate or head referee • Goals of the Course • Learn operational procedures • All clinic participants should receive • Course notes - Level 2 Card • Competition Rules - Practical Checklist • Operations manual

5. Sanctioning Process • The Sanctioning Process • Head of the LOC applies to PGB • Sanctioning form is completed • PGB assigns a TD • TD reviews the sanctioning form and contacts the RD • The TD assigns a HR and CJ • The TD provides pre and post event reports to the PGB • The Sanctioning Process Provides: • An insured event • A process to ensure a safe and fair event • A checks and measures system to assist the RD in avoiding oversights

6. TD Responsibilities • With Sanctioning • Review sanctioning form and compliance • Approves course and event action plan • Appoints HR and CJ • With Head Referee • Assist in officials meetings / clinics • Assist in ruling on reported violations • Assist in pre-event planning • With Race Director • Act as advisor and consultant • Liaison to PGB

7. General Guidelines • Age categories must comply with TC / ITU standards • Prizes and awards must be of equal distribution • Pre-race meetings must be set to coordinate and direct the actions of the race officials / marshals • The TD oversees the entire event • The HR is appointed to make decisions on reported rule violations • The CJ passes judgment on appeals on rulings passed by the head referee and protests.

8. SWIM • General Guidelines: • Equal start position • Lead boat used?? • Swim start minimum 30 m wide • Maximum 150 competitors per heat • Legs and arms marked with race numbers

9. Swim Con’t • Swim caps worn and numbered on both sides • Each boat equipped with communication to shore • Minimum 4 boats with a plan in place • 1 lifeguard to 50 competitors • 1st turn – 400m, 2nd turn 100m • No turns more than 90 degrees • Water quality within specifications

10. SWIM • General Guidelines • Wetsuit rule abided by • Water temperature taken 24 hours and 1 hour prior to race. • Turns buoys 2.5 m high.

11. Swim Con’t • Intermittent buoys every 100m • Turn buoys must be monitored • Laser measurement method employed. • No slalom courses. Buoys are left or right only

12. BIKE • General Guidelines • No crossovers • Out and back courses separated • Smooth surface • Local police notified. Permits granted • Distance markers every 5km

13. Bike Con’t • On sharp turns and dangerous objects, straw bales or other safety devices will be utilized • Police or race marshals at every intersection • Railroad tracks covered with thick rubber matting • All corners swept of debris • Cycle course will not overlap the run course

14. RUN • General Guidelines • No crossovers between bike and run course • Distance markers every 1km • A lead vehicle used • Police or trained marshals at all intersections • Clearly marked • Aid stations maximum 2km apart • Fencing leading to finish area

15. Run Course Con’t • Provide Maps

16. TRANSITION • General Guidelines: • The surface must be hard, flat and smooth • The area must be secure • Lanes within transition must be at least 3m • The cycle and run portions will not cross

17. Transition Con’t • The design of transition area will ensure that all athletes run equal distance • The bike mount and dismount line will be clearly marked

18. FINISH LINE • General Guidelines • The finish must be completely secured with a solid fence and security personal • Authorized personal only in this area (keep out of the way!)

19. Finish Con’t • Finish line gantry ideally at least 2.5 m high • A white finish line at least 50mm in width. • Tents for the following: • Results, timing communication • Officials • Announcing • Post race fluid / food • Massage

20. COMMUNICATIONS • General Guidelines • Race headquarters must be linked to all aspects of the race • Race headquarters will be located near the medical headquarters within the finish line area. • The race headquarters will include: • Race committee • officials • Security • course maps and relevant details • medical

21. REPORTS • Pre-event Report • Completed by the race director with assistance of TD for the TD and PGB. • Violation Report • Completed by the HR for the TD • Post Event Report • Completed by the TD • Includes feedback on event and DQ’s

22. AID STATIONS • General Guidelines • Supplies • Water, ice, cups, fruit, replacement fluids • Locations • Swim finish near transition 1 • On bike – every 15km, or 10km for long event • Transition 2, near run exit • Run – every 2 km • Finish Line area • Post Race Area

23. Other Tasks of the TD & HR • Pre-race Briefing • Ideally held the day before the event so athletes can prepare for event and changes • Briefing will include: • Drafting rules - Helmet regulations • Location of medical - Wave starts • Course description - known hazards • Dope testing - rule changes • Wetsuit status - weather forecast • Time & place for CJ - Names on CJ • Protest procedure - Awards info

24. Other Tasks of the TD & HR • Review sanctioning requirements with RD and LOC • Race Brochures – • Be sure all information required is on forms • Timing • Ensure accurate timing system with redundancies. • Paperwork • Have paper forms printed and ready in advance for reporting • Schedule the minutes

25. Other Tasks of the TD & HR • Do site checks and double checks • Assess hazards and review contingency plans • Meet with race committees • Make officiating plan, meet with officials • Meet with Motorcyclists to discuss expectations • Do not allow race to start without your OK. Pull sanctioning and insurance from events who will not comply.

26. Other Tasks of the TD & HR • Wave Starts – • Work with LOC on modifying wave starts for fairness and safety. • Max. 75 in elite and 150 in age group. • Consider swimming abilities, spacing between heats, distance covered and implications over the rest of the course. • There must be a separate race for each distinct category.

27. Case Study • There are 200 athletes registered for the Canadian Shield Triathlon including a Sprint (750/20/5) and Olympic (1500/40/10) distance event. • The Race director would like to race all the women in one heat and the men in the next heat 5 minutes later. • The swim course is a 750m loop. • The cycle course is out and back and has a 10km turn around for Sprint and a 20km turn around for Olympic athletes. • The Run Course is a 5km loop course. • As TD how will you manage wave starts?

28. RACE START • The TD must provide clear instructions to the starter • The announcer and starter will not provide a countdown within five minutes of the start. • At approximately 1 minute before the start the announcer will inform “the start of the competition is in the hands of the starter who will discharge the starting sound. • A warm-up area separate from the swim course is recommended.

29. COMPETITION JURY • Competition Jury: • Technical Delegate • A representative of the host society • A member of the governing body providing sanctioning Executive Board or Council member.

30. PROTESTS • Protest Jurisdiction: • A competitor may file a protest with the head referee provided the action has not already been ruled on. • A protest may not be made on a judgment call • There are time restrictions on protests. • Protests concerning the course: • In writing 24 hrs prior to the start of the race • If a course does not meet the requirements of the operational manual

31. PROTESTS • Protest Concerning Eligibility • In writing to the HR prior to race start • Competitor may compete with decision being made prior to results announced • Protests During the Race • A competitor who protests against another competitor or official must do so in writing within 15 minutes of their finish. • Protests Concerning Timekeeping • Protest must be delivered within 30 minutes after unofficial results have been posted. • Protests Concerning Equipment • A competitor who protests against another competitor’s equipment must do so in writing within 15 minutes of their finish.

32. PROTESTS • Consideration of Protests: • A protest will not be considered unless: • Submitted to HR in allotted time • Protest accompanied by $50.00 • Protest submitted on Protest Form • A Protest Form must contain: • Name, address, telephone # of protester • Alleged rule or procedure violation • Location and approximate time • Person(s) involved in infraction • Statement diagram of the alleged violation • Name one or more witnesses

33. PROTESTS • Protest Hearing Procedure: • The protest is to be submitted in writing with the protest fee to the head referee within the time limit. • Copies of protests are to be made available to the competitor(s) or official(s) named in the protest prior to a hearing • Protester and accused (or federation representative) should be present or TD may decide to postpone or cancel hearing. The Competition Jury may make decision without them. • The hearing is not open to the public • The Competition Jury Chairperson (usually TD) will read the protest.

34. PROTESTS • Protest Hearing Procedure con’t: • The protester and accused will be given adequate time to give their account of the incident • Witnesses (max 2) may speak for 3 minutes each • The Competition Jury will hear evidence and render a decision by simple majority. • The decision is delivered in writing to the parties and posted immediately • If upheld the $50 fee is returned to the athlete.

35. APPEALS • Consideration of Appeals • The Appeal Form must contain: • Name, address, telephone # of APPLICANT • Alleged rule or procedure violation • Location and approximate time • Person(s) involved in infraction • Statement diagram of the alleged violation • Name one or more witnesses • Rational for and summary of the appeal

36. APPEALS • Consideration of an Appeal: • Appeal hearing procedures are the same as those used for protests. • Post Decision procedures: • The TD must endorse protest and appeal decisions and forward the report and fees (if any) to the sanctioning body.

37. Protests and Appeals • The HR and TD will have copies of the official Protest and Appeal forms on hand. • Decisions of the CJ may be appealed to Governing Body Executive Board, AGM, or Alternate Dispute Resolution for Sport (ADRSportRED).

38. Case Study • Provincial Team Qualifier • The end of the handlebars on the 1st place finisher’s bike were not plugged during the event. • The 2nd and 3rd place finishers filed a joint protest of illegal equipment against the first place finisher. • She was not aware of the rule prior to the pre-race briefing held 5 minutes before the race. She approached a transition marshal who told her not to worry about it.

39. Case Study • Kids of Steel race • Points towards provincial title on the line • A father coach protests against his sons loss to two individuals who allegedly did not swim the entire swim course. He has two witnesses including one lifeguard • The water was cold and deep (neck height) • The protesters son started the run in the lead but walked over half the course.

40. Case Study • An athlete protests against the course conditions after his foot was caught between two rocks at the swim start causing irritating abrasions and not allowing him to complete the run. • He was favored to win the event and clinch a provincial team spot.