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This Power Point Slide Show is presented as a job aid for military members who are transferred PCS and must submit

This Power Point Slide Show is presented as a job aid for military members who are transferred PCS and must submit a Travel Claim (DD 1351-2) for reimbursement.

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This Power Point Slide Show is presented as a job aid for military members who are transferred PCS and must submit

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  1. This Power Point Slide Show is presented as a job aid for military members who are transferred PCS and must submit a Travel Claim (DD 1351-2) for reimbursement. The entitlements listed in this presentation are current for the date listed at the bottom of each slide. For the most current entitlements please refer to http://www.dtic.mil/perdiem/jftr.html Ready... Set... Click!

  2. Thursday, March 07, 2002

  3. Beginning your PCS Claim How Military Personnel Complete a PCS Travel Claim To begin your PCS claim process you will need: • Your original PCS travel orders • DD Form 1351-2 (Revision March 2000) • Receipts for transportation, lodging, AMHS, and any item $75.00 or more. Important! A complete and legibletravel claim is required to receive correct reimbursement. Thursday, March 07, 2002

  4. How Military Personnel Complete a PCS Travel Claim TLE - Temporary Lodging Expenses • Temporary Lodging Expense (TLE) is intended to partially pay for lodging/meal expenses when a member/dependent(s) occupy temporary quarters in CONUS due to a PCS. • 10 days for a PCS to a CONUS PDS • 5 days for a PCS to an OCONUS PDS • Temporary Lodging Allowance (TLA). Please check with the persru for TLA entitlements. • **Note: Itemized receipts with the name and address of lodging is required. If you stay with friends or family and choose only to receive the meals portion of TLE, then the name and address of the person you stayed with must be provided. Thursday, March 07, 2002

  5. TLE How Military Personnel Complete a PCS Travel Claim • 1. TLE is payable at the old or new PDS for: • Lodging and Meals, or meals only. • 2. TLE maximum payable is 10 days: • It may be divided between the old and new PDS. • If leaving CONUS, TLE maximum is 5 days. • 3. To claim TLE, the following are required: • An itemized lodging receipt from a hotel or motel • Block 18, Nature of Expense must show the Establishment, City and State where you stayed. 4. Other TLE notes: • If you stay with family /friends you are entitled to the Meal portion of TLE only. • Maximum daily amount of TLE is $180.00. For orders issued before 1 Jan, 2002, Maximum daily amount of TLE is $110.00 • TLE is not payable for days when Per Diem is paid. • TLE is not paid on the last PCS transfer when leaving • active duty, or on Permissive Orders. Thursday, March 07, 2002

  6. DLA How Military Personnel Complete a PCS Travel Claim Dislocation Allowance The purpose of DLA is to partially reimburse a member, with or without dependents, for the expenses incurred in relocating the member's household on a PCS or incident to an evacuation (see par. U6012 and U6059). http://www.dtic.mil/perdiem/jftr.html Thursday, March 07, 2002

  7. DLA How Military Personnel Complete a PCS Travel Claim Dislocation Allowance U5630 10.Early Return of Dependents. Incident to the early return of all of a member’s dependents under par. U5900-B, U5900-C, or U5900-D, the member is entitled to a DLA the day one or more dependents arrive at the location of their permanent residence or the day all the dependents have departed the member's overseas station, whichever is later. A DLA is not authorized if dependents are authorized to return to the member's OCONUS PDS. Thursday, March 07, 2002

  8. How Military Personnel Complete a PCS Travel Claim • If you have received advances for member and dependent travel, then a travel claim should not be submitted until all travel is complete. • If you receive a debt letter for recoupment of the the advance, then you should submit a travel claim to reduce the amount of debt, even though all travel may not be completed. • When deciding whether to take advances or use your government credit card, you should take into consideration the length of time you will be traveling and how long it might take to process your claim. Thursday, March 07, 2002

  9. How Military Personnel Complete a PCS Travel Claim • Alaska Marine Highway System: submit receipts • Airfare: submit receipts • Receipts need to show form of payment and amount. Airfare boarding passes will not work as receipts. • If you are authorized delay en route, if you must travel to meet your ship, or you travel differently than your orders authorize you to travel, then you must get an amendment to your orders. Without the amendment you will only be paid for travel that is authorized on your orders. Thursday, March 07, 2002

  10. How Military Personnel Complete a PCS Travel Claim CA is the most common government account, and if the sixth number from the left is a 6, 7, 8, or 9 then that indicates it was purchased with the units government account. Thursday, March 07, 2002

  11. How Military Personnel Complete a PCS Travel Claim Thursday, March 07, 2002

  12. How Military Personnel Complete a PCS Travel Claim Thursday, March 07, 2002

  13. How Military Personnel Complete a PCS Travel Claim For shipment of POV please refer to the JFTR U5410. http://www.dtic.mil/perdiem/jftr.html POV Delivery/Pick-up When Travel is not Concurrent with PCS Travel, the member is authorized round trip auto mileage at the TDY auto mileage rate. Travel aboard the Alaska Marine Highway system is not considered shipment of a POV. Thursday, March 07, 2002

  14. DD Form 1351-2 How Military Personnel Complete a PCS Travel Claim Thursday, March 07, 2002

  15. Blocks 1-7 How Military Personnel Complete a PCS Travel Claim Mark all the applicable blocks, entitlements will not be paid for blocks not marked! Important! Indicate your current mailing address. X X X X X YOUR NAME LT(03) 222-33-4444 321 My Street Anytown VA 23456 Thursday, March 07, 2002

  16. Blocks 8-14 How Military Personnel Complete a PCS Travel Claim Please enter your daytime telephone area code and number. This is the Travel Order Number (TONO) or Document Number from your original set of orders. Enter the amount of any travel advance. Do not include charges against your Government-Issued Travel Card as an advance payment. (785) 295-2000 16 Digits $500.00 USCGC Neverport, 123 Ave., Anytown, VA 55555 Thursday, March 07, 2002

  17. Blocks 8-14 How Military Personnel Complete a PCS Travel Claim • If you have dependents, indicate which dependents • accompanied you on this PCS move. Indicate: • Last Name, First Name, Middle Initial • Relationship, son, wife etc. and • Date of marriage or birth. At the time of this claim, have your Household Goods been shipped? (785) 295-2000 16 Digits $500.00 USCGC Neverport, 123 Ave., Anytown, VA 55555 X 123 Any Street Kodiak, AK 66600 Mary Wife 1 JUN 80 Paul Son 1 JUN 82 x Thursday, March 07, 2002

  18. Block 15 How Military Personnel Complete a PCS Travel Claim Enter the year in which travel began. Enter the month and day of each departure and arrival. Enter each departure and arrival made in conjunction with these PCS orders. Two letter code for mode of travel. 2002 02/15 Kodiak, AK AF Thursday, March 07, 2002

  19. Block 15 How Military Personnel Complete a PCS Travel Claim Enter the two letter code for stopping. For PCS, do not enter your lodging costs here. TLE may be claimed as a Reimbursable Expense (Block 18). A receipt is required. If POC used, enter the actual miles driven. 2002 02/15 ISC, Kodiak, AK AF 02/16 AT Seward, AK N/A 02/16 PA 03/15 MC 4726 Portsmouth, VA Thursday, March 07, 2002

  20. Blocks 16-18 How Military Personnel Complete a PCS Travel Claim If you used a privately owned conveyance (poc) for any portion of this transfer indicate whether you were the owner/operator or passenger. This block is not applicable for PCS claims. X Thursday, March 07, 2002

  21. Blocks 16-18 How Military Personnel Complete a PCS Travel Claim • Use blocks 18a through 18c to claim reimbursable expenses. • Receipts are required for all lodging, airfare, and ferry costs. • Receipts are required for each item of $75.00 or more. • Reimbursable expenses must be listed, or they will not be paid. Enter the date you incurred this expense. Enter a brief description of the expense. Enter the amount you paid for the item. Not used, leave blank. X 03/16-20 TLE, Portsmouth, VA $125.00 Thursday, March 07, 2002

  22. Blocks 20-28 How Military Personnel Complete a PCS Travel Claim You MUST sign your claim and have an Approving Officer signature for your claim to be processed. (A signature is not required in 21.a. if you are making your final claim upon discharge or retirement.) IMPORTANT ! 03/18/02 IMPORTANT ! 03/18/02 N/A Thursday, March 07, 2002

  23. Remarks and Continuation How Military Personnel Complete a PCS Travel Claim Additional information about PCS entitlements are detailed in Chapter 5 of the JFTR: http://www.dtic.mil/perdiem/jftr.html If you need more room to claim additional items, use DD Form 1351-2C - Continuation Sheet. If you need space to record remarks, use the space provided on the reverse side of the DD 1351-2. For additional information please visit our website: http://www.uscg.mil/hq/hrsic/ or call the HRSIC Travel Claims Assistance Team at: 1-888-872-4885 or (785) 295-2250. Thursday, March 07, 2002

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