1 / 9

Finding a great venue for your next conference

It can be the determining factor whether a conference is a success or a failure. This presentation will give you the tools to help you shortlist venues that best meet your needs. For more Information, Please contacts us. Corporate Challenge Events, P.O. Box 11846, Ellerslie, Auckland 1542, Phone: 0800 832 669, http://www.corpchallenge.co.nz

CorporateChallenge
Download Presentation

Finding a great venue for your next conference

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Corporate Events Topic Finding a great venue for your next conference IE May 2016

  2. A crucial component for any conference is the VENUE • It can be the determining factor whether a conference is a success or a failure. • This presentation will give you the tools to help you shortlist venues that best meet your needs. • With so many venue options out there, it is important to establish criteria. • Firstly, write down what the objectives for the conference are, so they remain top of mind. • Now, let’s look at the five key considerations to help you shortlist and then decide on a conference venue…

  3. Consideration 1: Location • How accessible is the venue from transport hubs? • Do you need it to be close to an airport? • What accommodation options are located nearby? • Are there any ‘off-site’ experiences that you need the venue to be close to? • What do the answers to the above mean in regards to transfers for your delegates? • What is the reputation of that location?

  4. Consideration 2: Venue • Is the star rating aligned with the image of your conference and target delegates? • What is its availability for the dates you require? • What is its history hosting conferences? • Does the venue include other services that you may require? • Can it host the numbers you wish to attend? • Is the venue wheelchair accessible? • Is it likely to fit within your budget? • How and where will the venue allow you to display your conference branding and signage? • Does the venue exhibit friendly and attentive staff and a clean environment?

  5. Consideration 3: Conference Rooms • Does the room have the space you require? • What are the possible room configurations for the number of delegates likely to attend? • What range of chairs & tables does it offer? • What is the air conditioning like with large numbers of people and your ability to change it? • What is the ability of the venue to facilitate your lighting and audio visual requirements? • What are the acoustics like in the room? • Does the room have natural or artificial light?

  6. Consideration 4: Accommodation • How long will it take delegates to travel from their hotel room to the conference room? • Does the standard of accommodation venue match the conference venue? • What are the room types and bed options? • Is there wifi available in rooms? • What is the air conditioning like in the rooms? • What other extras does the accommodation venue have that can impact on a delegate’s experience?

  7. Consideration 5: Catering • What menu options can be provided? • What are the dining options such as sit down lunch, morning and afternoon teas, canapés, formal dinner? • Does the venue offer catering packages and what is included for various minimum and maximum numbers? • Can they cater for special dietary requirements?

  8. Being planned from the outset • Going in well planned will save you a lot of time and effort in shortlisting suitable venues and ultimately deciding on one that meets your conference needs and objectives! • Answer those questions yourself first to create your ‘ideal venue’. • Source feedback from past conference clients about the venue. • Conduct site inspections of the potential conference venues and accommodation.

  9. Find out more about our free VENUE FINDING service… Australia conference@corporatechallenge.com.au corporatechallenge.com.au facebook.com/CorporateChallengeAustralia twitter.com/CorpChallenge1 New Zealand conference@corpchallenge.co.nz corpchallenge.co.nz facebook.com/CorporateChallengeNZ twitter.com/CorpChallengeNZ

More Related