Document management system

1. Document Management System : • Document management system is a software used to track, Store documents , Search particular document And reduce paper work. Document management system overlap with the concepts of content management system. • Document management system also included as a different component of : • Enterprise Content Management • Digital Asset management • Document imaging • Workflow Systems • Records management systems

2. Document Imaging • Workflow Systems • Digital Asset Management Document Management System Components Enterprise Content Management • Records Management Systems • The DMS commonly provides you • Storage, • Versioning , • Metadata, • Security, • Indexing and Retrieval Capabilities.

3. EntepriseContent Management : ECM Provides Different Strategies, Methods and tools for the any type of organization’s documents. ECM helps organizing and storing an organizations document ,Content and other related to the organization process. • The conversion of data between various digital and traditional forms. • Most ECM solutions focus on business-to-employee (B2E) systems. • Enterprise content management, as also form of content management, combines the capture, search and networking of documents with digital archiving, document management and workflow.

4. Digital Asset Management • It Consists of • managing tasks, • annotation, • cataloguing, • storage, • retrieval and distribution of digital assets.

5. Digital Asset Management also included as • Digital photographs, • Animations, • Videos and Music, • for downloading, • Renaming, • Backing up, • Rating, • Grouping, • Archiving, • Optimizing, • Maintaining, • Thinning, • and exporting files.

6. Document imaging • Document imaging it is the conversion of paper files into digital images. • It can take many forms such as • microfilm, • on demand printers,  • facsimile machines, copiers,  • multifunction printers,  • document scanners, • computer output microfilm and • archive writers.

7. workflow system : It provides infrastructure for the set-up, performance and monitoring of a defined sequence of tasks, arranged as a workflow.

8. Types of Workflow Management System Production WorkFlow Ad-Hoc Workflow There are two types of workflow : 1.Production Workflow Production Workflow predefined sequences to guide and control processes. 2.Ad-hoc workflow Ad-hoc workflow, the user determines the process sequence on the fly.

9. Workflow can be implemented as • 1. Workflow Solutions • 2. Workflow Engines • Workflow solutions: which act as user interact • Workflow engines: which act as a background • Workflow management functions : • Capture, administration, visualization, and delivery of grouped information with its associated documents or data. • Incorporation of data processing tools (such as specific applications) and documents (such as office products) • Parallel and sequential processing of procedures including simultaneous saving • Reminders, deadlines, delegation and other administration functionalities. • Monitoring and documentation of process status, routing, and outcomes • Tools for designing and displaying process .

10. Record management system : • It helps an organization's records preserve its corporate memory. In determining how long to retain records, their capacity for re-use is important. • In Record management system it includes • identifying, • classifying, • storing, • securing, • retrieving, • tracking and • destroying or permanently preserving records.

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