Implementation of document management system software

1. Implementation of Document Management System Software

2. Implementation of project DMS Implementation of projects ISO 2009-2015 Certified Company

3. Inward Process • Receiving files from store :- • While receiving the files from the store , the entry is made in the register by the store supervisor . • After that the documents are handover to us. • After that we bring that documents to our station by proper handling. ISO 2009-2015 Certified Company

4. Batch Preparation • Pre-scanning process team. • Scanning team . • Qc ,indexing/tagging team. • Data entry team. • Storage team . • Outward team. ISO 2009-2015 Certified Company

5. Pre - Scanning Process • Under this process our pre-scanning process team does : • Cleaning of files , • Removing unwanted things , • Straightening the pages , • Sticking the torn pages , • Removing the dust from files , • Numbering the pages in the files. • In this way the team prepare that documents for scanning purpose. ISO 2009-2015 Certified Company

6. Scanning Team • Scanning team divides the documents according to the size of pages and type of documents and scan that documents. • Based on the size(A4,A3,A2,A1,A0) and type of documents (book , file , map) of the pages . • For A4,A3(file , book) size page we use page feeder scanner or overhead scanner ,for A2(file , book) size of pages or for any size of book we use book scanner ,for A1,A0(Maps) we use map scanner. ISO 2009-2015 Certified Company

7. QC , Indexing and Tagging • Our QC team takes the scanned documents from the scanning team . • For the purpose of QC we use three different software which we decide on requirement of client : • For PDF we use ABBYY find reader , • For JPG we use Microsoft picture manager , • For TIFF we use IRFAN view. • For indexing and tagging we use the software which is developed by us . • Indexing and tagging are done for the ease of searching of the required document from all documents.0 ISO 2009-2015 Certified Company

8. Data Entry • In this part , the files which are a scanned goes towards the data entry team after QC. • Data entry is done on some points for example • Type of file , • Name on that file , • Author , • Writer , • Date , • Number of pages , • File number , • Section of files , • Data entry is done in software. ISO 2009-2015 Certified Company

9. Storage Team • The storage team stores all digitized data in a server after all above process is done on the documents. • Storage is kept on server for uploading that digitized documents in the software which is developed by us for the client. • Sometimes client don’t want the software they want only data , so we provide them that facility. ISO 2009-2015 Certified Company

10. Outward Team • After all above mentioned process the documents finally comes to outward team . • The team arranges that documents in the manner in which we arranged previously in pre-scanning process. • The documents are also kept in well manner and well managed by this team and make the documents ready for resubmitting to the store from where we received them. ISO 2009-2015 Certified Company

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