PowerPoint Presentation

1. PowerPoint Presentation CREATING AN EFFECTIVE by Em M. Pijl Zieber RN, BSN

2. Overview • Organization • Fonts and Case • Background • Content and Bullets • Graphics • Slide Transitions • Animation • Participation • Presentation These are my main topics. They will become my slide titles! by Em M. Pijl Zieber RN, BSN

3. Organization • General to specific • Opening slides • Title • Introducing speakers • Commenting on purpose • Creating interest • Main body • Intersperse with participation • Conclusion • Summary by Em M. Pijl Zieber RN, BSN

4. Fonts and Case • Sans serif (Arial) • Not Comic Sans • Not Times New Roman • Minimum font size: 22 • Case • Title Case (Upper and Lower) for Titles • Sentence case for all else Show Me! by Em M. Pijl Zieber RN, BSN

5. Background • Black or very dark background with white font • White background with black font • Avoid • Colored or busy backgrounds • Colored fonts • Slide background • Relevant to topic • Same for all slides Show Me! by Em M. Pijl Zieber RN, BSN

6. Content and Bullets • In general • Brevity (less is more) • Maximum 5 points per slide • Bullets • Hierarchical organization by Em M. Pijl Zieber RN, BSN

7. Content and Bullets • In general • A conceptual guide, not verbatim • Do not include items you don’t plan to talk about • Consider your audience (age appropriate, literacy) Show Me! by Em M. Pijl Zieber RN, BSN

8. Graphics • Use • If relevant and enhance • If clear and high resolution • Avoid • If cute • If confusing or not supportive • Never • Use low resolution graphics • Stretch or distort pictures Show Me! by Em M. Pijl Zieber RN, BSN

9. Slide Transitions • Avoid “Slide Transition” features • Sounds • Automatic advancement • Visual features • Simply click • Never add “continued” (or worse, “cont”) in a title; keep the title the same from slide to slide Show Me! by Em M. Pijl Zieber RN, BSN

10. Animation • Avoid excessive animations • Annoying • Time consuming • Sounds are passé (only use sounds if your hair is ‘feathered’) • Use animations for • Linear progression through concepts • To enable guessing Show Me! by Em M. Pijl Zieber RN, BSN

11. Participation • Lectures can be boring • Adults need to be involved in the learning process • Ask questions • Prompt discussion • Use write-pair-share • Invite input as you go Show Me! by Em M. Pijl Zieber RN, BSN

12. Presentation • Plan ahead • Equipment • Room • Extension cords • Pointer • Disaster planning • Have a printed copy • Make overheads • Have handouts by Em M. Pijl Zieber RN, BSN

13. Presentation • Take cues from your PC screen • Don’t read off the overhead screen • Project your voice • Talk to your audience, not your screen • Do not memorize or use cue cards by Em M. Pijl Zieber RN, BSN

14. Presentation • Don’t read verbatim • Add meaning • Take cues • Vamp off of bulleted points • Provide handouts • Answer questions as you go • Prepare a few “just in case” slides • Time for questions Show Me! by Em M. Pijl Zieber RN, BSN

15. Summary • Organization • Fonts and Case • Background • Graphics • Content and Bullets • Slide Transitions • Animation • Participation • Presentation by Em M. Pijl Zieber RN, BSN

16. Questions? • About using PowerPoint • About presentations • About required equipment by Em M. Pijl Zieber RN, BSN

17. Thank you! by Em M. Pijl Zieber RN, BSN

18. To End Slide Show Click Here by Em M. Pijl Zieber RN, BSN

19. Show Me!

20. A Case for Case Title Case • The above title is in title case (upper and lower case) • This bullet uses sentence case • This is too small to read (12 font) • Sans fonts, such as Arial, are best for screen reading, while Times New Roman is best for reading on paper Back to Presentation by Em M. Pijl Zieber RN, BSN

21. Background • Dark or black with white font • White with black font • Don’t use coloredfonts • Avoid dizzying combinations • Avoid busy backgrounds See Choosing the right colors for your PowerPoint presentation: http://office.microsoft.com/en-us/powerpoint/HA010120721033.aspx Back to Presentation by Em M. Pijl Zieber RN, BSN

22. Content and Bullets • Bullets are a guide • Have one idea per slide • Bullets are not a way of capturing excessive content in the form of sentences, paragraphs and entire theoretical discourses, partially because no one wants to read it but also because as people strain their eyes to read the sentence that goes on and on and on and on they get really frustrated and begin to wonder why this couldn’t have been paraphrased into something more succinct. Also, it’s annoying to have someone just read all these sentences off the screen—that’s not a presentation, that’s story time in grade school! So limit it to points and know your stuff! by Em M. Pijl Zieber RN, BSN

23. Content and Bullets • Hierarchical organization Like This: Not This: by Em M. Pijl Zieber RN, BSN

24. Content and Bullets • Consider your audience • Who are you presenting to? • How will they use the information? • Literacy issues: Keep it simple but don’t ‘dumb it down’ • What do they already know? • Why will they be attending? • How can you make it relevant? Back to Presentation Creating Better PowerPoint Presentations: http://better-powerpoint-presentations.classes.cnet.com/lesson-1/ by Em M. Pijl Zieber RN, BSN

25. Graphics • This is my Aunty Betty 700 x 466 resolution by Em M. Pijl Zieber RN, BSN

26. Graphics • This is my Aunty Betty Too small; distorted on enlarging by Em M. Pijl Zieber RN, BSN

27. Graphics • This is my Aunty Betty Distorted to make it “fit” by Em M. Pijl Zieber RN, BSN

28. Graphics • Great for a talk on snowman reproduction by Em M. Pijl Zieber RN, BSN

29. Graphics • Not so great for a talk on epidemiology Back to Presentation by Em M. Pijl Zieber RN, BSN

30. Slide Transitions • Just click! • Avoid using the word “continued” • Not necessary in PowerPoint • Alters appearance of title • Watch carefully now by Em M. Pijl Zieber RN, BSN

31. Slide Transitions, continued This messes up your title • If you have content onto the next slide, simply leave the slide title the same; don’t state “continued” by Em M. Pijl Zieber RN, BSN

32. Slide Transitions, cont’d So does this • “Cont” and “cont’d” are simply incorrect • Note that your title is still messed up (smaller font to accommodate “cont’d”) • Slide titles should be the same from slide to slide by Em M. Pijl Zieber RN, BSN

33. Slide Transitions • See how much better it looks when slide titles are the same? by Em M. Pijl Zieber RN, BSN

34. Slide Transitions • Ah, much better! Back to Presentation by Em M. Pijl Zieber RN, BSN

35. Animation • The only reasons for animating text: • To show progression of concepts, especially on a diagram • To allow for participant guessing • To get them involved! Back to Presentation by Em M. Pijl Zieber RN, BSN

36. Participation • Think-pair-share • Ask participants to consider how they would approach a topic • Ask them to pair up with the person next to them and discuss their answers Back to Presentation by Em M. Pijl Zieber RN, BSN

37. Presentation • See the next slide for an example of the proper use of PowerPoint PowerPoint is Evil http://www.wired.com/wired/archive/11.09/ppt2.html by Em M. Pijl Zieber RN, BSN

38. My Dog, Katie • Rescued • Spayed • Adjusting • Agility This is my chocolate lab, Katie. I rescued her from certain death at the pound. I had her spayed and vaccinated as soon as possible. Katie was shy of me at first, due to being hurt by people in the past. However, she is warming up to me and adjusting well. She is a real sweetheart! One thing I am excited about is starting agility classes with her. She loves the jumps and tunnels. It’s a great way for her to burn off that lab energy!

39. Presentation • Make it interesting…by being interested in it yourself • Graphics, fonts and animations are no substitute for poor content or a boring presentation • Remember…telling is not teaching! Back to Presentation PowerPoint is Evil http://www.wired.com/wired/archive/11.09/ppt2.html by Em M. Pijl Zieber RN, BSN

40. The End