Why ‘EXCEL’ is no More a Better Choice for HRMS

1. Why ‘EXCEL’ is no More a Better Choice for HRMS I have all the data that is needed for the analysis? Where should I feed into?” Guess the answer that we usually hear? That’s right. It’s EXCEL. Whatever data organization or process that we wanted to start off with, our go to software is EXCEL. Despite discipline, it has been in use for more years. We all use excel because we have been so comfortable with it for years and years. It is a matter of fact that it is not ‘the most’ efficient tool especially when it comes to human resource management systems. Most prominently, during the initial process, HR needs certain type of data to be entered as listed below •Basic information like name, date of birth, date of joining, contact information, gender details, email ids etc •Information and documentation about the history of their employment •Current information like his employee id, work location, reporting authority and so on •Sensitive information such as their passport details, entry permit, emirates ID card and so on Excel is overwhelmed with human resource management data. Data handled by HR are almost invariable in size and number. Let’s throw light on the challenges we face and their solutions. For instance, let’s focus on the data that must be changed in the leave management system. People’s date of join must be updated for new hires based on which all types of leaves must be updated, status of the leave must be maintained, HR should be notified when it gets changed. It will be bootless when the data was not updated in the intended sheet instantly. Everyone cannot be given access to all the spreadsheets in the organization. Regular checks on the updates of the data itself consume most of the time and it is prone to error too! The significant leaps that the organizational revolution brought to us also include in replacing the bulk of excel data collection to interactive, customized and communicative human resource management solutions. There is a better way to handle these peaks and valleys of excel spreadsheet data. Opting for leading human resource management solutionswith ‘Employee Leave /Vacation Processing’ through which you will get a self-servicing portal is the smartest decision to make. It helps employees to apply/request for the leave approval, which is then conquered by the reporting managers and the HR leader. As a continuity, approving or rejecting the leaves, understanding the unpaid deductions and leaves is also made simpler to cope up with the dynamic turbulent business environment. This doesn’t end here, above all, it also accepts and handles the different types of leave requests combined altogether.

2. The leave management is a fractional part of the huge human resource management functions which comprises employee attendance management system, employee shift scheduling, applicant tracking and monitoring system, human resource information system, payroll management system, wellness and benefit management system, employee visa services system and the list goes on endlessly Time Sensitivity – An Asset in Human Resource Management •Updating every record, department-wise, slows down the productivity of every individual involved in the process. In case of any queries, going back and answering any employees' details takes an intensive amount of work and time. During pandemic outbreak situations management expects HRs to deliver more results than ever before. Hence, acquiring a human resource management tool is much more effective and faster. A spreadsheet data will not notify about the outstanding sick note, visa expire of an employee, training for critical resources which are about to be renewed and so many other requests that need immediate attention and action. •A handy HRMS software or the tool should have the major Human Resource Management System features such as employee payroll processing systems, employee claims processing system, leave management system and all the other externally related services to human resource management functions. Managers of all departments, the administrators, can view the details about them. Businesses all over the world face the knowledge gap within an organization these days, Society for Human Resource Management (SHRM), said in the report. The overview of the test, handled in spring 2013, comprised 240 individuals from the board’s enrollment database and 5,000 SHRM individuals who are HR administrators or more. There were 391 reactions. “Without the adaptability offered by responsive migration strategies, worldwide managers may lose their serious edge, creating unfavorable financial conditions for the existing business”. ‘Privacy’ With the Spreadsheets Is Still Considered as Fantasy Earlier, HR departments are the ones who take care of the accounting manual process also. Companies start responding to use the latest technology in the realm of human resource management these days, cutting down so many other unproductive and unrelated services. Even if it is a small business, HR should ensure that the method they propose to handle the entire process should be scalable and work even during the expansion of the workforce. When the hiring is particular to UAE, which comprises so much private information including visa details, medical details, permit details, nationality and so on. Just by forwarding the spreadsheets to and fro, across the departments and co-workers can cause a high risk to data privacy. Even though we can protect our sheet using passwords, viewing of the sheets is still possible in the spreadsheet system. Data flow is always overshared during those days. We at HRBluSky, take all the human resource information with a high level of screening and control

3. layers. Every resource in an organization can view the piece of information which is intended for them to see. Research done by the Salesforce team says that about 88% of all the excel sheets will have an important and serious flaw in it. To be more precise, the spreadsheets hold the glitch in 1% or more of the formula cells. Despite so many influencing factors, unwittingly we delete a cell or key into the wrong place. Human resource management systems always take care of the business objectives and strive hard to stick to the strategic goals that are created. Just because of the error prone methodologies and the practices, let’s not give a chance for the business scope to get diluted. Unnecessary tasks can be cut down to have a better focus on the goals. Employers always wanted to access talents across the globe by not confining themselves by region or country. Hiring in a country like UAE posts various obstacles when inhibiting the professionals from foreign nationals. According to the council of global immigration, it said in a report that, the timely ability to obtain the work permit visa is critical to their organization’s business objective. That is why many of the companies in UAE assist a good human resource management system to ease the process. There are so many human resource management functions involved in expanding the workforce in UAE. This includes visa quota approval, job offer contract, approval of work permit, getting the employment entry visa, medical screening processes, obtaining emirates ID, medical health insurance card application etc. Considering the time and complexity of all these above-mentioned processes, it is so apparent why companies outsource human resource management to a trustworthy solution like HRBluSky. An Effective Human Resource Management Solution An advanced human resource portal comprises all HR-related information with an interface dashboard to make it more interactive by its nature. It has a mobile application rather, when they work in shifts round the clock. Every user being in the part of the human resource management software can have varied access controls based on what data that they wanted to view. Reducing redundancy solves most of the chaos which is not sufficient in excel management. This dedicated human resource management is powered with the ease of use ‘employee self-service portal’. To the matter of fact that the UAE employment is substantially critical to the other regions. You might have already started realizing this if you are an individual looking to work in Dubai or if you’re an organization looking to hire staff from abroad in the workforce expansion process. When a company is seeking to widen its workforce horizon, then we need to be ready to welcome the resource pool from various geographic locations across the globe with hassle-free employment experience. Considering the existing human resource regulations and compliance that we must adhere to in recruiting an employee, without the efficient human resource management tool, it would still be a nightmare for us all.

4. Human resource leaders will be able to provide much more strategic value addition to their organization with the best supported human resource management solution HRBluSky. Being able to leverage the powerful solution like this from visa to well-being tracking, HR will be given an insight about the critical information, to turn it into a more informed decision in the future. On a routine basis, every resource can exchange the vital information needed for the smooth flow of the business. Owing to its collaborative nature with strong import/export capabilities, users of our HRMS say that it is sophisticated in their end-to-end process with the advantage of having multi layered security options to have better control over the data. Want to know more about us? Visit our website now. RIGHT HERE!!