A Complete Guide to Efficient Undeposited Funds in QuickBooks

1. Undeposited Funds in QuickBooks: Accurate Technical Guide

2. Undeposited Funds in QuickBooks simply means a specialized account that is utilized to store invoice payments & sales receipts before combining them via a bank deposit account. The ‘Undeposited Funds Accounts’ is needed because, ultimately, QuickBooks has to match the data reflected in your official bank records. By holding your payments in this specialized account, you can seamlessly keep track of your transactions until you physically deposit your receipts into the official bank account. Here, this blog will explain different aspects of Undeposited Funds in QuickBooks & it will also elucidate the correct process of combining different payments in QuickBooks. If you want professional guidance for ‘Undeposited Funds in QuickBooks’, you can easily dial +1.833.802.0002 to connect with our QB Technical Specialists Team.

4. Comprehensive Introduction to ‘Undeposited Funds in QuickBooks Desktop’ Users generally deposit several payments at once into their official bank accounts. For example, let’s assume that you have deposited five different US $ 200 checks into your official bank account. Now, your official bank will combine all these five checks as a single record of US $ 1000. The ‘Undeposited Funds in QuickBooks Desktop’ acts as a repository of your payments until you deposit them in your official bank account. Once you deposit your checks in the bank, you will obtain the deposit slip from the official bank. Thereafter, you can use this deposit slip to combine all the payments presently stored in the ‘Undeposited Funds Account’. By using this specialized account, you can always ensure that your QuickBooks Desktop always matches the records shown by your official bank account.

5. Valid Process to Deposit Payments & Receipts into the ‘Undeposited Funds Account’ If you utilize ‘QuickBooks Payments’ to process invoice payments for QB Desktop, then you don’t need to utilize the ‘Undeposited Funds Account’ because QuickBooks internally combines all the payments successfully. Furthermore, QB Desktop is by default configured to put various sales receipts into the ‘Undeposited Funds’. However, if you want to change the account, then you can follow the process given below: Just go to the ‘Edit’ menu on the QB window & then choose the ‘Preferences’ tab, after which you will need to immediately select the ‘Payments’ option. Next, simply proceed ahead to hit the ‘Company Preferences’ tab in order to be able to clear the ‘Use Undeposited Funds as a default deposit to account’ box. Thereafter, hit the ‘OK’ option to successfully save the new settings of your account preferences in QuickBooks.

6. Accurate Process to Choose ‘Undeposited Funds Account’ While Generating a Sales Receipt You can follow the points given below to choose the ‘Undeposited Funds Account’ each time you create a sales receipt: Simply choose the ‘Create Sales Receipt’ tab on the Homepage & then choose the ‘Customer’, following which you shall need to select the ‘Undeposited Funds’ through the ‘Deposit to’ menu. Thereafter, fill form & strike the ‘Save & Close’ button instantly. Authentic Process to Combine Payments in QB Desktop after Acquiring the Bank Deposit Slip After getting the bank deposit slip, you can combine payments in QB Desktop via the process given here:

7. Just choose the ‘Record Deposits/Make Deposits’ tab on the Homepage & then select various payments that you want to combine, following which you can hit the ‘OK’ button. Next, hop to the ‘Make Deposit’ window to choose the account via the ‘Deposit to’ menu & then verify the deposit total and the official date. Finally, put the required memo & then finally strike the ‘Save & Close’ button on the screen. You have just read the best description for ‘Undeposited Funds in QuickBooks’. If you want further help, you can dial +1.833.802.0002 to contact our QB Specialists Team.