Cataloguing the modern Bassoon

Slide 1:Cataloguing the modern Bassoon

An exercise researched and conducted by Anne LePage, Jessie Gardner, and Christopher Millard (Master�s in Library Science Candidates at the University of British Columbia)

Slide 2:Purpose

To attempt to catalog, using AACR2R, a modern musical instrument. In this case a Bassoon represented a complex and intricate piece, and proposed a viable challenge for this exercise.

Slide 3:Literature Search: In search of previous surrogates of modern musical instruments in AACR2R format(Canada, U.S., U.K.)

We contacted: U.S. Universities Canadian Universities U.K. Universities Universities with Joint Programs in Music and Librarianship

Slide 4:Literature Search: In search of previous surrogates in AACR2R format(Canada, U.S., U.K.)

Professional Listservs Museums Fine arts Institutes Library of Congress

Slide 5:Library of Congress(in response to our inquiry)

�While the Library of Congress does indeed base its cataloging philosophy on AACR2, realia such as musical instruments are not subject to the same practices, at least from the perspective of cataloging, as are books, musical scores, serials or other paper-based material.� (www.loc.gov)

Slide 6:Musical Instrument Collections(Found, but not in AACR2R format)

Dayton C. Miller Flute Collection (LOC) Peter White Public Library (UP, Michigan) International Directory of Musical Instrument Collections (http://www.music.ed.ac.uk/euchmi/cimcim/id/index.html)

Slide 7:Conclusion

We found no modern performance instrument that has been cataloged by the Rules of AACR2R. However, we did receive professional opinion pointing us towards the use of AACR2R, Chapter 10 for three-dimensional objects and realia.

Slide 8:AACR2R Chapter 10(Rules pertinent to our exercise)

10.5B1: Number of Physical Units 10.5C : Characteristics of Physical Units 10.5C1: Materials of Unit (wood, metal, etc) 10.5C2: Colour of Materials (when object is multicoloured)

Slide 9:AACR2R, Chapter 10(cont.)

10.5D: Dimensions 10.5D1: Physical Dimensions (height, width, depth usually in cm) 10.5D2: Physical Dimensions of container 10.5D3: Multipart item 10.5E: Accompanying Materials

Slide 10:AACR2R, Chapter 1.1G1 �The Kit�

Items lacking a collective title -No chief source of information -Predominating information? -Products of different persons or bodies

Slide 11:AACR2R and Lucille (the bassoon)

Rule 1.1D2 (2nd level description) must be observed to describe any standard 3-D object Following this description rule allows for a simple method to description, but there are some challenges�

Slide 12:A Bassoon

First, for those not acquainted with a bassoon�s parts, follow this useful hyperlink for a diagram: http://www.enchantedlearning.com/music/label/bassoon/answers.shtml

Slide 13:Challenges: Physical Description

Material & Colour There are many types of material and colours on a bassoon when having to include the keys, rods, and wood, etc. The description for material includes this: Black maple, acrylic enamel, rubber linings, silver plated nickel silver (keys), metal (bell ring), [case] black exterior, red interior, nylon, foam plastic, [reed] Rigotti cane, brass wire, string

Slide 14:Challenges: Physical Description

The Dimensions also bring about problems In AACR2R the measurements must be �to the next whole cm up� This is a problem for measurements of the reed and bocal especially so this rule was �stretched� a bit...

Slide 15:Dimensions Cont�d

The other problem is where to measure AACR2R requires measuring from smallest dimension on the object to largest. The smallest would be the bocal (if excluding the reed), but the largest would be the boot. But these dimension are not from beginning to end as the end is technically the bell.

Slide 16:Dimensions Cont�d

Therefore, the dimensions for description began with the smallest tip of the bocal to the end of the bell The Dimensions are as follows: 9 x 23 x 0.5 cm. � 64 x 4 x 4 cm., in case 75 x 17 x 36 cm. + 1 reed (5.5 x 1.5 x 1 cm). Because of the reed�s small dimensions it was only given one measurement of the biggest sides.

Slide 17:AACR2R Results

Slide 18:The MARC Record

The challenges of physical description were nearly eliminated when plugging the information into MARC. The 300 field allowed to separate the Material, Colour, and Dimensions of each object (the bassoon, the case, the reed) as it can be repeated. MARC also allowed for measurements to be in mm! The 246 allowed for all 3 parallel titles

Slide 19:The MARC Record Cont�d

Type: Three-dimensional item � realia, equipment, game, others Leader: 00000nrm..2200000.a.4500 008: 051195s���..nnn����rneng.d 245 00 $a Bassoon $h [realia] / $c [made by] Fox Products, $f (1949- ). 246 31 $a Fagotte 246 31 $a Basson 246 31 $a Fagotti 260 __ $e (South Whitley, Ind.) : $g c2000 300 __ $a 1 Bassoon (1 French Bell, 1 Wing Joint, 1 Long Joint, 1 Boot Joint, 2 Bocals) : $b black maple, acrylic enamel, rubber linings, silver plated nickel silver (keys), metal (bell ring) ; $c 90 x 230 x 5 mm � 640 x 40 x 40 mm + $e 1 seat strap + 2 cleaning swabs. 300 __ $a 1 Case : $b black exterior, red interior, nylon, foam, plastic ; $c 75 x 17 x 36 cm. 300 __ $a 1 Reed : $b Rigotti cane, brass wire, string ; $c 55 x 15 x 10 mm. 490 1_ $a Renard Model 222 / Fox Products ; $v 36381 500 __ $a Distributed by Marcus Bassoon Repair (Toronto, Ont.) : c2000. 521 __ $a The Renard Model 222 is a semi-professional model. 506 __ $a Restricted $d Anne LePage. 561 __ $a This bassoon is owned by Anne LePage. 830 _0 $a Bocal $h [realia]. $s CVX $v 2 & 3.

Slide 20:Card Catalogue � What�s That??

The Card Format brought some interesting conclusions: The parallel titles are indicated at the bottom of the card along with the Added Series Entry for the Bocal, looking like this: I. Fagotte II. Basson III. Fagotti IV. Bocal [realia]. CVX 2 & 3. This can indicate the addition of some �See Also� references in an Authority Record.

Slide 21:Exercise - Baritone Saxophone:

When initially given, our presentation included an exercise wherein class members were asked to catalogue a Baritone Saxophone belonging to group member Jesse Gardner, purchased in 1995 from Ward Music of Victoria, B.C., which was presented as a physical object for classmates to view. The following slides represent an expanded version of the exercise, and accompanying discussion. Because home viewers do no have the object in hand, extra details have been provided where relevant.

Slide 22:Parts of a Saxophone:

A diagram of basic parts of a saxophone may be found at: http://www.enchantedlearning.com/music/label/saxophone/answers.shtml The Bell, Bow, and Keys are all inseparable components included in the part collectively called the Body; however, the term also refers to the part excluding these components (see diagram on website). Use of the former definition is recommended for cataloguing purposes. Names of individual parts may appear, for instance, in discussion of materials. The Mouthpiece and Ligature are often referred to collectively as a �Mouthpiece Assembly�, which may also include a Cap.

Slide 23:Saxophone Details:

Baritone Saxophone manufactured and distributed by Jupiter Band Instruments (company based in Austin, Texas, founded in modern form in 1980), in the first quarter of 1995. Baritone Saxophone components (for first MARC �300� field): 1 Body, 1 Neck Joint, 1 Mouthpiece, 1 Ligature, (and 1 Cap). Model AND Serial Number Located near Base of Instrument (Deluxe Model 593 GL; # 535156)

Slide 24:Accessory Details:

Words printed on accessories are title statements, not claims of authorship. Authorship may be researched separately and included in notes (see discussion of 1.1G and sub-rules). In this case, the research has been done for you: The additional Mouthpiece (and ligature) are manufactured by Selmer-Conn, Inc. The neck strap has no identifiable manufacturer � Neotech can only be presumed as Title information for cataloguing purposes. Both the reed guards and reeds are manufactured by J. D�Addario & Co., Inc.

Slide 25:More Accessory Details:

As noted before, words printed on the accessories are title statements, not claims of authorship. In the exercise, users could look at the physical object. This is what they would see: Text on the additional Mouthpiece reads �Selmer Paris S80�. Text on the Neck Strap reads �Neotech�. Text on each of the 4 Reeds (each made from French cane) states �Rico JAZZ 3�. Text on the two blue plastic Reed Guards reads �LaVoz Reedgard� (this name is not a typo; it�s not English)

Slide 26:From the Extra Discussion:

Concerning a preamble to the exercise, note that there are a few minor variations to the Pre-Exercise method for cataloguing the instrument. For instance: �Note that AACR2R gives no real guidance on how to determine if an item of �realia� has a collective title or not; so this is apparently up to the cataloguer to decide. If the item is considered as lacking a collective title (see 10.1G1 of AACR2R) the record may vary slightly from Anne�s version. This is significant to the discussion of the Baritone Saxophone to be used in the exercise, because there are titles on several of the items included with the instrument.�

Slide 27:Method One:

The exercise at this point calls for an alternative method: �Turn to 1.1G: Items without a collective title. A new issue is what is a predominant part. Guidance in this respect is also limited within AACR2R -- but other sources may remove the problem.� �Indeed, if one considers the saxophone itself to be a predominant part, the issue is resolved; the Title field contains only the title and statement of responsibility associated with the Baritone Saxophone and its parts - appeal either to 1.1G1 or to 1.1G4 (which one depends on how you as cataloguer defined the Saxophone itself). All other items are elaborated in a contents note (see 1.7B18). This can result in a record appearing almost identical to Anne�s record, but with additional information concerning Statements of Responsibility in the Contents Note.�

Slide 28:Method Two:

Yet another method may be produced from the subsections of 1.1G, as noted in the lecture: �If the cataloguer does not feel that the instrument itself is a predominant part of the item to be catalogued, and that the additional items - though smaller - require equal billing because they all include their own title statements, or perhaps because the item is considered �like a kit�, refer to 1.1G2 option one and 1.1G3.� �As per 1.1G3, group items with a common manufacturer, and completely separate items with different manufacturers (or in cases of doubt concerning the manufacturer�s identity). As noted in the AACR2R text, follow each group with a full stop and two spaces.� Only minor variation from Method One is produced. The title field will contain more complete title information for all parts involved, but a Statement of Responsibility note must be constructed for each item where the S.O.R. does not appear prominently on the item (by 1.7B6) � in this case, basically every accessory included. Detailed responsibility, where possible, may be found by researching the manufacturers� names and including these details in the note.

Slide 29:Spoiler Alert:

The following slides represent construction of two MARC Records for the Baritone Saxophone, based on each of the preceding methods. In the class exercise, cataloguers were given the choice of all �three� methods � noting that the Pre-Exercise Method and Multi-Part Method One are essentially the same except for a Content Note.

Slide 30:Building a Record (Type One):

Slide 31:Building a Record (Type One):

As mentioned in the previous discussion, several notes are prescribed by this method. Those which do not vary significantly from the Pre-Exercise Method include: 10.7B3: Title supplied by cataloguer [from conventional name of object represented]. 10.7B6 and B9: This Baritone Saxophone is owned by Jesse Gardner. � Sold by Ward Music (Victoria, B.C.) : c1995. 10.7B11: Accompanied by Cork Grease. [this item is not significant enough to the item as a whole to be considered a proper accessory] 10.7B12: Series from instrument is JBS 593, identified in full by manufacturer as �Deluxe Model 593GL E-Flat Baritone Saxophone�. 1.7B14: The 593 GL Baritone Saxophone is a semi-professional model.

Slide 32:Building a Record (Type One):

The significant difference is the generation of a Content Note. Here it has been formatted as though it were several Title Statements and Statements of Responsibility, but such formality is not strictly necessary: 1.7B18 (or 10.7B18): Contents of Case: Baritone Saxophone � Selmer Paris S80 : [Mouthpiece, ligature] / manufactured by Selmer-Conn, Inc. � Neotech : [Neck strap] � LaVoz Reedgard : [2 double-sided reed guards]; Rico JAZZ 3 : [4 reeds] / manufactured by J. D�Addario & Co., Inc.

Slide 33:Title Statement and S.O.R. (Type Two):

Slide 34:Title Statement and S.O.R. (Type Two):

Slide 35:MARC Record, Type One:

245 00 $a Baritone Saxophone $h [realia] / $c [manufactured by] Jupiter Band Instruments $f (1980-) 260 __ $g c1995 $e (Austin, Tex.) 300 __ $a 1 Baritone Saxophone (1 Body, 1 Neck Joint, 1 Mouthpiece, 1 Ligature): $b brass (instrument and ligature), metal pins, ivory enamel keys, black rubber (mouthpiece); $c 28 x 91 x 13 cm. 300 __ $a Case: $b upholstered wood exterior, red fabric interior, brass clasps and ornaments; $c 41 x 107 x 20 cm. 300 __ $a 1 Mouthpiece Assembly (1 Mouthpiece, 1 Ligature): $b brass, black rubber; $c 12.5 x 3 x 3 cm. 300 __ $a 2 Reed guards: $b blue plastic; $c 9 x 2 x 1.5 cm. 300 __ $a 4 Reeds: $b French cane; $c 9 x 1.5 cm. 490 1_ $a (Deluxe Model 593GL / Jupiter Band Instruments ; $v 535156). 561 1_ $a This Baritone Saxophone is owned by Jesse Gardner. 500 __ $a Sold by Ward Music (Victoria, B.C.) : c1995. 500 __ $a Series from instrument is JBS 593, identified in full by manufacturer as �Deluxe Model 593GL E-Flat Baritone Saxophone�. 500 __ $a Uncatalogued cork grease found in case, may not be from item. 521 __ $a The 593 GL Baritone Saxophone is a semi-professional model. 506 __ $a For use only by $d Jesse Gardner. 505 2_ $a Contents of Case: Baritone Saxophone � Selmer Paris S80 : [Mouthpiece, ligature] / manufactured by Selmer-Conn, Inc. � Neotech : [Neck strap] � LaVoz Reedgard : [2 double-sided reed guards]; Rico JAZZ 3 : [4 reeds] / manufactured by J. D�Addario & Co., Inc.

Slide 36:MARC Record, Type Two:

245 00 $p Baritone Saxophone $h [realia] / $c [manufactured by] Jupiter Band Instruments $f (1980-). $p Henri Selmer Paris S80 E : [Mouthpiece assembly]. $p Neotech : [Neck strap]. $p LaVoz Reedgard : [2 double-sided reed guards]; Rico JAZZ 3 : [4 reeds]. 260 __ $g c1995 $e (Austin, Tex.) 300 __ $a 1 Baritone Saxophone (1 Body, 1 Neck Joint, 1 Mouthpiece, 1 Ligature): $b brass (instrument and ligature), metal pins, ivory enamel keys, black rubber (mouthpiece); $c 28 x 91 x 13 cm. 300 __ $a Case: $b upholstered wood exterior, red fabric interior, brass clasps and ornaments; $c 41 x 107 x 20 cm. 300 __ $a 1 Mouthpiece Assembly (1 Mouthpiece, 1 Ligature): $b brass, black rubber; $c 12.5 x 3 x 3 cm. 300 __ $a 2 Reed guards: $b blue plastic; $c 9 x 2 x 1.5 cm. 300 __ $a 4 Reeds: $b French cane; $c 9 x 1.5 cm. 490 1_ $a (Deluxe Model 593GL / Jupiter Band Instruments ; $v 535156). 561 1_ $a This Baritone Saxophone is owned by Jesse Gardner. 500 __ $a Sold by Ward Music (Victoria, B.C.) : c1995. 500 __ $a Series from instrument is JBS 593, identified in full by manufacturer as �Deluxe Model 593GL E-Flat Baritone Saxophone�. 500 __ $a Uncatalogued cork grease found in case, may not be from item. 521 __ $a The 593 GL Baritone Saxophone is a semi-professional model. 506 __ $a For use only by $d Jesse Gardner. 500 __ $a Additional content responsibilities: Henri Selmer S80 mouthpiece manufactured by Selmer-Conn, Inc.; reed guards and reeds manufactured by J. D�Addario & Co., Inc.

Slide 37:Sources

Links: EnchantedLearning.Com �Label the Bassoon� 2003-2005. http://www.allaboutdinosaurs.com/music/label/bassoon/answers.shtml (November 20, 2005) EnchantedLearning.Com �Label the Saxophone� 2003-2005. http://www.enchantedlearning.com/music/label/saxophone/answers.shtml (November 18, 2005) Special Thanks To: All those cataloguers on the MLA-L who helped answer our questions about cataloguing musical instruments. You know who you are! ?

Slide 38:(The End)