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FILE MANAGEMENT 101

FILE MANAGEMENT 101. Welcome to. Organizing your documents Locating your documents Using your documents Placing your files for backup Performing all the above QUICKLY. What is File Management?. Your files are centrally located in your secure folder...where they will be backed up

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FILE MANAGEMENT 101

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  1. FILE MANAGEMENT 101 Welcome to

  2. Organizing your documents Locating your documents Using your documents Placing your files for backup Performing all the above QUICKLY What is File Management?

  3. Your files are centrally located in your secure folder...where they will be backed up Your files are categorized by topic Related files are place in sub-categories Think of it as: How Does it Work?

  4. THE MALL

  5. Sears Tools Appliances Garden Disney Toys Videos Clothing Footlocker Dillards Women’s Men’s Shoes Housewares Hallmark The Mall

  6. How Does This Apply?

  7. How Does This Apply to Me?

  8. The Key Is: Good File Management

  9. Naming files Categorizing files Saving files to specific folders (on server if available) Finding locations of saved files Backing up files (Whose Responsibly) Management Process

  10. Getting Started

  11. Using a sheet of paper Design a map of folders to be created (keep topic folder number between 8 & 10) Add sub folders for related items Create folders at your workstation computer Start by Creating CategoryFolders on Server

  12. Open folder that currently contains your files Open the target category folder Drag the file(s) into the target folder Complete this for all files Moving Existing Files intoNew Category Folders

  13. New Files...

  14. Saving New Files to a Desired Location • File menu - “Save as” • Open your target folder • Name the file • Click “Save”

  15. Use a descriptive name Put the topic in the name Files names are listed alphabetically Example names: Good Bad Supt Letter-12-97 Letter to Supt Paper Order-1-98 Paper Naming Files * Remember: Someday, someone else may have to make sense of your file names.

  16. Backing Up

  17. Why back up? Damaged files Hard disk failure New computer Who is responsible for backups? This is a question to ask your district Your responsibility... Save files to network folder Files on your hard drive will not be backed up Backing Up Your Files

  18. File management will help when Saving files Locating files Working with files Recovering corrupt files Keeping files secure Final Thoughts

  19. FILE MANAGEMENT 101 Thank you

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