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USPHS Commissioned Corps electronic Officer Personnel Folder (eOPF)

USPHS Commissioned Corps electronic Officer Personnel Folder (eOPF). Career Planning and Preparation LCDR Camille P. Hawkins CDR Cheryl A. Wiseman. What is the eOPF?.

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USPHS Commissioned Corps electronic Officer Personnel Folder (eOPF)

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  1. USPHS Commissioned Corps electronic Officer Personnel Folder (eOPF) Career Planning and Preparation LCDR Camille P. Hawkins CDR Cheryl A. Wiseman

  2. What is the eOPF? • The electronic Official Personnel Folder (eOPF) includes documents such as your Commissioned Officer’s Effectiveness Reports (COERS), Promotion Report (PIR), Curriculum Vitae (CV), licensure validation, and educational information.

  3. What is the eOPF?... • Secure access to PHS officer file 24/7 • Log in required • May grant temporary privileges to mentor and others Each PHS officer has one!

  4. Why keep it up to date? • Reviewed by board for competitive promotion • Reviewed by board for non-competitive promotion • Reviewed for Assimilation • Reviewed for Awards • A properly maintained CV provides documentation of your performance and career development

  5. Letter of Reprimand Rebuttals COERS ROS (check that it is there) OS (officer faxes) Components of the eOPF Blue Section – OCCO

  6. Realtime PIR CV Licensure/Credentials Awards (PHS/NonPHS) Continuing Ed (CME, Advanced Degrees, Medical courses (BLS/ACLS), Some leadership courses, other training (CMBC)) Special Skills Outside Activities PHS Support Components of the eOPF Green Section – Officer Responsibility

  7. Privacy Act/Release paperwork ID Cards (1172) Insurance Forms Statement of Service Misc. Documents Components of the eOPF Yellow Section– OCCO

  8. Orders Assimilation Documents T & E data/Base pay computation Requests for Personnel Actions Appt Notice Oath of Office Security/Sensitivity Clearance Papers Application Documents Components of the eOPF Pink Section – OCCO

  9. Promotion Scores Sheets Assimilation Score Sheets PIR (snapshot) Components of the eOPF Beige Section– OCCO

  10. Promotion Information Report (PIR) • The PIR is an internal document from OCCO, which reflects specific ‘real-time’ information. • Information includes general dates, current billet title and equivalent grade, creditable service towards retirement, PHS/military awards authorized for wear on the uniform, COER rating for the last 5 years, and PHS Assignment history.

  11. What to Update • Ensure all COERS are in your OPF. • For problems, first contact your CC Agency Liaison; if unavailable, contact the OCCO COER Coordinator at #240-453-6003. • Fax Officer Statement (OS) prior to Dec 31, if up for promotion. • Ensure Basic Readiness. • Check status athttp://ccrf.hhs.gov/ccrf/ • http://dcp.psc.gov/eccis/documents/PPM08_016.pdf

  12. What to Update… • Submit current CV and CV cover page (as one document). This will replace the previous one. • Use HSO Curriculum Vitae (CV) Preparation Guidelines: Curriculum Vitae http://usphs-hso.org/pac/subcommittees/career_development/cv.shtml

  13. What to Update… • Ensure current License is on file. • Insure a NACI clearance (or documentation of pending clearance) or higher level clearance is in your file. • For verification, check the PINK section of your eOPF. • Insure 5-year physical is on record with MAB. • If eligible for permanent grade promotion, ensure a 1-year report of Medical History has been submitted to MAB.

  14. What to Update… • Update Continuing Education Annually •  • Fax a copy of each course completion CME certificate or other documented training to your eOPF.      • Check your eOPF to be sure your certificate has been posted       • Send a CE summary document (separate from your CV) to your eOPF.           • Prepare a line by line dated description of each event you attended           • List the events by year, with the most recent first           • Only the last 5 years need to be included           • This document should be faxed by itself into the eOPF, and is NOT needed within the CV           • Check your eOPF to see that the CE summary document has been posted

  15. How to Update • Use eOPF Fax lines • 301-480-1436 • 301-480-1407 • License/Certifications • 240-453-6142

  16. How to Update… • PIR (OCCO PIR Coordinator) • OPF (phsopffix@hhs.gov) • eOPF/PIR Instructions:http://dcp.psc.gov/PDF_docs/PY05_eOPFPIR_Update.pdf • 2008 COER information: • http://dcp.psc.gov/eccis/documents/POM08_008.pdf

  17. Seen when you log into the secure area Time in service Service Dates Current Status (including Medical requirements) Promotion Status Immunization Status License status Misc messages New Officer Summary Page coming soon….

  18. New Officer Summary Page

  19. New Officer Summary Page

  20. View and update your eOPF regularly Recheck after Faxing: (301-480-1436 / 1407) Correct Inaccuracies: (phsopffix@hhs.gov) Use guidance from HS-PAC website, mentor or CPO Maintain Active Duty Standards incl. Basic Readiness for retention and career development. Summary

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