IMCOM Permanent Change of Station (PCS) Guide 12 August 2010 Marlon Poitier, Management Support Office

1. IMCOM Permanent Change of Station (PCS) Guide 12 August 2010 Marlon Poitier, Management Support Office

2. AGENDA • Regulation that covers Civilian PCS Travel • Basic overview of Permanent Change Station (PCS) Authorized Allowances • Relocation Allowances Subject to Taxes (38%) • PCS Pamphlet to Assist with Relocating • Required FormsDD Form 1614 DD Form 1705 DD From 1351-2 DD Form 1618 DD Form 2912

3. HELPFUL PCS HINTS ●IMCOM PCS GUIDE, WHICH INCLUDES EXAMPLES OF FORMS and the following information. *PAMPHLET FOR CIVILIAN PERMANENT DUTY TRAVEL” *TRAVEL PAY OPERATIONS COLUMBUS CONTACT INFORMATION *HOW TO REQUEST AN ADVANCE *REGULATORY GUIDANCE ON PDT ENTITLEMENTS *PROCEDURES FOR FILING CLAIMS/DOCUMENTS REQUIRED *THE TAX IMPACT

4. REGULATION THAT COVERS CIVILIAN PERNANENT CHANGE OF STATION (PCS) ●Joint Travel Regulation, Volume II, Chapter 5 covers entitlements relating to DA Civilians permanent change of station (PCS). The JTR Volume II is available on line at: http://www.defensetravel.dod.mil/perdiem/trvlregs.html●DFAS WEBSITE, https://dfas4d0d.dfas.mil/centers/dfasco/ customer/travel/index.htm https://dfas4dod.dfas.mil/

5. PERMANENT CHANGE OF STATION (PCS) ENTITLEMENTS ●TRANSPORTATION & PER DIEM FOR EMPLOYEES & IMMEDIATE FAMILY: (ENROUTE TRAVEL) BETWEEN OFFICIAL PERMANENT DUTY STATION (PDS)● MISCELLANEOUS EXPENSE ALLOWANCE(MEA) ▬YOU WILL BE PAID AT THE FLAT RATE. $500.00 (single) and $1,000.00 for (Family).

6. PERMANENT CHANGE OF STATION (PCS) ENTITLEMENTS PERMANENT CHANGE OF STATION (PCS) ENTITLEMENTS CONT. ●REAL ESTATE SALE AND/OR PURCHASE-UNEXPIRED LEASEREAL ESTATE SALE AND/OR PURCHASE ▬REVIEW/APPROVAL DD FORM 1705 RQUIRED BY OFFFICIAL ▬DESIGNATED BY YOUR COMMAND PRIOR TO SUBMISSION FOR PAYMENT●REIMBURSEMENT LIMITS: ▬SALE AT THE OLD PDS-10% OF ACTUAL SALE PRICE ▬PURCHASE AT THE NEW PDS-5% OF PURCHASE PRICE ●UNEXPIRED LEASE (IN LIEU OF REAL ESTATE SALE) ▬ALLOWABLE COSTS: PAYMENTS MADE BY EMPLOYEE THAT REPRESENT UNAVOIDABLE EXPENSES DIRECTLY ATTRIBUTED TO LEASE TERMINATION PRIOR TO EXPIRATION DATE. ▬RECEIPTS ARE REQUIRED, BEFORE PAYMENT OR REIMBURSEMENT.

7. PERMANENT CHANGE OF STATION (PCS) ENTITLEMENTS CONT. HOUSEHOLD GOOD(HHG)TRANSPORTATION/STORAGE IN TRANSIT(SIT) ●18,000 LBS.-MAX WEIGHT TRANSPORTED AT GOV’T EXP●1 OF 2 METHODS MAY BE AUTHORIZED: ▬ACTUAL EXPENSE/GOVERNMENT BILL OF LADING (GBL) EMPLOYEE CONTACTS TRANSPORTATION OFFICE TO ARRANGE FOR HHG SHIPMENT *COMMUTED RATE SCHEDULE (CRS) EMPLOYEE MAY MOVE HHG THEMSELVES OR HIRE A COMMERCIAL MOVER. The following are required if you choose this method. A cost analysis (GBL vs CRS) *CERTIFIED WEIGHT TICKETS AND ITEMIZED PAID RECEIPT REQUIRED. NOTE: DFAS will pay at method considered most advantages to the Government.▬SIT- SHORT TERM STORAGE/PART OF HHG TRANSPORTATION *MAY BE AT ANY COMBINATION OF THE ORIGIN, DESTINATION, *EN ROUTE LOCATIONS *AUTHORIZED UP TO 90 DAYS/MAY BE EXTENDED ADDITIONAL 90 DAYS/ MAX TOTAL TIME LIMIT-180 DAYS

8. PERMANENT CHANGE OF STATION (PCS) ENTITLEMENTS CONT. ●MOBILE HOME TRANSPORTATION/ USED AS PRIMARY RESIDENCE ▬ CERTIFICATION THAT THE MOBILE HOME IS USED AS RESIDENCE FOR YOU AND/OR IMMEDIATE FAMILY IS REQUIRED ▬TRANSPORTATION IS AUTHORIZED VIA THE FOLLOWING METHODS: *COMMERCIAL TRANSPORTER *GOVERNMENT BILL OF LADING (GBL) *OTHER THAN 2 METHODS ABOVE- I.E.TOWED BY PRIVATELY OWNED CONVEYANCE (POC)

9. PERMANENT CHANGE OF STATION (PCS) ENTITLEMENTS Relocation Income Tax Allowance (RITA) ● RELOCATION INCOME TAX ALLOWANCE (RITA) ▬AUTHORIZED TO REIMBURSE EMPLOYEE FOR SUBSTANTIALLY ALL ADDITIONAL FEDERAL, STATE, LOCAL INCOME TAXES AS RESULT OF PCS ENTITLEMENTS ▬FOR THIS ENTITLEMENT DFAS WILL PROVIDE YOU WITH A SEPARATE W2 BY 31 JAN OF THE FOLLOWING YEAR AFTER YOUR PCS MOVE. INCLUDED WITH YOUR W2 YOU WILL FIND INSTRUCTIONS FOR SUBMITTING YOUR RITA CLAIM. ALL CLAIMS ARE DUE TO BE SUBMITTED TO DFAS FOR PROCESSING BY 30 APR OF THAT YEAR.*NOTE: FYI YOUR REFUND ( OF ANY) IS SUBJECT TO BE TAXED. DFAS WILL COMPUTE ALL CLAIMS.

10. PERMANENT CHANGE OF STATION (PCS) ENTITLEMENTSHouse Hunting Trip (HHT) ● HOUSE-HUNTNG TRIP FOR NEW DUTY LOCATION ▬FOR THE PURPOSE OF SEEKING PERMANENT RESIDENCE ▬EMPLOYEE AND/OR SPOUSE/TOGETHER OR INDIVIDUALLY ▬ONE ROUND TRIP (NTE 10 CALENDAR DAYS) * NOTE: FOR TQSE (ACTUAL) IF YOU SELECT TQSE ACTUAL THE NUMBER OF DAYS USED FOR YOUR HHT WILL BE REDUCED BY THAT NUMBER OF DAYS FROM YOUR FIRST 30 DAYS OF TQSE. ▬ACTUAL RATE FOR FORT SAM HOUSTON, WHICH REQUIRES EMPLOYEE TO PROVIDE RECEIPTS, IS $183.00 ($117.00 LODGING AND $66.00 FOOD/INCIDENTS)

11. PERMANENT CHANGE OF STATION (PCS) ENTITLEMENTSTemporary Quarter’s Subsistence Expense (TQSE) ●TEMPORARY QUARTERS SUBSISTENCE EXPENSE (TQSE) MAY BE AUTHORIZED IN TWO DIFFERENT WAYS. ▬TQSE (AE) ACTUAL EXPENSE REIMBURSEMENT *MAX PER DIEM RATE IS $116.00 ($70 LODGING & 46 FOR Miscellaneous expense) CURRENT STANDARD CONUS RATE *MUST BE ITEMIZED DAILY & RECEIPTS ARE REQUIRED. *AUTHORIZATION OF 60 DAYS ARE ON ORIGNAL ORDERS, EXTENSION OF 60 DAYS MAY BE AUTHORIZED IN 30 DAY INCREMENTS, NTE 120 DAYS. ALL EXTENSIONS REQUIRE THE APPROVAL OF THE EXECUTIVE DIRECTOR. ▬TQSE (F) FIXED PAYMENT AMOUNT *BASED ON NEW DUTY STATION (FORT SAM HOUSTON) LOCALITY RATE AT THE TIME TQSE (F) OFFER IS ACCEPTED BY THE EMPLOYEE *PAID IN LUMP SUM AT THE RATE OF $183 ($117.00 LODGING & $66.00 Miscellaneous Expenses. *MAX # OF DAYS AUTHORIZED IS 30 DAYS -- NO EXTENSION

12. PERMANENT CHANGE OF STATION (PCS) ENTITLEMENTSPrivately Owned Vehicle (POV) Shipment ●PRIVATELY OWNED VEHICLE (POV) SHIPMENT ▬YOU MAY BE AUTHORIZED TO SHIP ONE POV FOR CONUS PCS BASED ON MEDICAL REASON S ONLY. MEDICAL DOCUMENTATION REQUIRED BY YOUR PHYSICIAN AND THEN APPROVED BY YOUR APPROVING OFFICIAL *NOTE: THERE IS NO AUTHORITY FOR RENTAL CAR REIMBURSEMENT WHILE AWAITING POV ARRIVAL

13. PERMANENT CHANGE OF STATION (PCS) ENTITLEMENTSDoD National Relocation Program (DNRP) ● USE OF RELOCATION SERVICES UNDER THE DOD NATIONAL RELOCATION PROGRAM (DNRP) - CORPS OF ENGINEERS▬EXAMPLES OF THESE SERVICES ARE: *HOME SALE PROGRAMS *HOME FINDING ASSISTANCE: *HOME MARKETING ASSISTANCE●PROPERTY MANAGEMENT SERVICE ▬ASSOCIATED WITH RETAINING A RESIDENCE AT THE OLD PDS●HOME MARKETING INCENTIVES ASSOCIATED WITH DNRP ▬TO ENCOURAGE EMPLOYEE TO INDEPENDENTLY/AGRESSIVELY FIND A BUYER FOR THEIR RESIDENCE/REDUCING THE GOVERNMENTS RELOCATION COSTS *NOTE: FOR THIS TYPE OF ASSISTANCE, YOU MUST REQUEST WHEN COMPLETING YOUR PCS INQUIRY SHEET. BRAC PERSONNEL ONLY

14. RELOCATION ALLOWANCES Subject to Taxation ●THE (IRS) CONSIDERS THE MAJORITY OF YOUR ENTITLEMENTS TO BE TAXABLE. THE FOLLOWING ARE TAXABLE ALLOWANCES: ▬ MEAL ALLOWANCE/WHILE ENROUTE FROM (OLD OFFICIAL STATION TO NEW OFFICIAL STATION ▬ ALL HHT EXPENSES ▬ ALL TQSE REIMBURSEMENTS ▬ ALL REAL ESTATE EXPENSES ▬HHG STORAGE AFTER 1ST 30 DAYS ▬ MISCELLANEOUS EXPENSE ALLOWANCE ▬ RELOCATION SERVICES (I.E., HMIP) ▬WTA-WITHHOLDING TAX ALLOWANCE ▬RIT-RELOCATION INCOME TAX

15. REQUIRED FORMS ●TRANSPORTATION AGREEMENT (DD Form 1618) ▬WRITTEN UNDERSTANDING BETWEEN DoD COMPONENT & EMPLOYEE ESTABLISHES ELIGIBILITY FOR TRAVEL AND TRANSPORTATION ALLOWANCES)●REQUEST AUTHORIZATION FOR DOD CIVILIAN PERMANENT DUTY OR TEMPORARY CHANGE OF STATION (PCS TRAVEL) ▬ DD FORM 1614 ▬THE OFFICIAL ORDERS FOR RELOCATING A DA CIVILIAN TO A NEW PERMANENT DUTY STATION)●TRAVEL VOUCHERS (DD Form 1351-2)●DoD NATIONAL RELOCATION SERVICES FORM (DNRP)●DD 2912 TEMPOARY QUARTERS SUBSISTENCE EXPENSE (TQSE ) FOR ACTUAL REIMBURSEMENT TO BE SUBMITTED WITH TRAVEL ALSO

16. END OF BRIEF INSTALLATION MANAGEMENT COMMAND “Sustain, Support and Defend”