Incident Management ICS/NIMS Overview

1. Incident ManagementICS/NIMS Overview Presented by Alan Phillips Emergency Management Coordinator Ohio Department of Transportation

2. Transportation’s Role in Disaster Response • The recent events along our Gulf Coast drives home the importance of an effective, coordinated response from all agencies. • The Incident Command System and now the National Incident Management System are the primary structures for a coordinated multi-agency response. • FEMA Certification Required - NIMCAST

3. What are the Basics Of the Incident Command System?

4. What the ICS is: • A process management tool • A flexible organizational structure • The standard for managing emergency incidents • Easily adapted to large or small-scale incidents • Lets take a look at the Basic ICS Structure

5. ICS Organization The Incident Commander’s “Command” Staff: These personnel are the IC’s “Command” Staff

6. ICS Organization ICS has five basic functions Operations, Planning, Logistics, and Finance/Administration. The section chiefs are the IC’s “General” Staff.

7. ICS Organization The Incident Commander’s “Command” and “General” Staff: Span of control: 3-7 personnel

8. ICS Organization The Operations Section: Operations develops the tactical organization and directs all resources to carry out the Incident Action Plan

9. ICS Organization The Operations Section: Divisions and Groups Divisions and Groups are established when the number of resources exceeds the Operations Section Chief’s manageable span of control.

10. ICS Organization The Operations Section: Functional Groups Functional groups can best be used to describe areas of like activity (e.g., rescue, evacuation, medical.)

11. ICS Organization The Operations Section: Multi-Jurisdictional In the case of a multi-jurisdictional incident, resources are best managed under the agencies that normally control them.

12. ICS Organization The Operations Section: Air Operations Branch The Air Support Group establishes and operates bases for rotary and fixed wing aircraft.

13. ICS Organization The Planning Section Staff: Planning develops the Incident Action Plan to accomplish the objectives, collects and evaluates information, and maintains status of assigned resources

14. ICS Organization The Logistics Section Staff: Logistics provides the resources and all other services needed to support the organization

15. ICS Organization The Finance/Administration Section Staff: Finance/Administration monitors costs related to the incident, provides accounting, procurement, time recording, cost analysis, and fiscal guidance.

16. General Guidelines • Lengthy Assignments • Assemble a travel kit with technical information. (maps, manuals, contacts, reference materials) • Prepare personal items. Clothing, medications, money etc. • Ensure family members have a plan. • Determine travel authorization, plans and return information. • Establish payroll procedures via home agency. • Take ID’s. • Understand assignment, reporting locations, positions and authority prior to departure. • Vaccinations, Logistical Supplies

17. The National Incident Management System (NIMS)

18. National Incident Management System What is the basis for NIMS? Homeland Security Presidential Directive 5 provides for the creation of a National Incident Management System. Response agencies must use ICS/NIMS to maintain Federal Funding.

19. National Incident Management System Why was NIMS established: To allow responders to focus more on the response instead of organizing the response. This, along with enhancement to teamwork and assignments to all authorities, will provide for a better coordinated response. NIMS provides logistical and technical support to responders.

20. National Incident Management System NIMS will provide: • A consistent nationwide approach to incident management • Interoperability and compatibility among Federal, State, local, and Tribal • Governments • A core set of concepts, principles, terminology, and technologies • The Incident Command System • Multi-agency coordination system • Unified command • Training • Identification and management of resources • Qualifications and certification • Collection, tracking, and reporting of incident information and incident • resources

21. NIMS Component Parts The Basic Six NIMS Components: • Command and Management • Preparedness • Resource Management • Communications and Information Management • Supporting Technologies • On-going Management and Maintenance

22. National Incident Management System What are the NIMS Sub-Components? • Command and Management • - Incident Command System • - Multi-agency Coordination System • - Public Information Systems • Preparedness • - Planning • - Training • - Exercises • - Qualification and Certification • - Equipment Certification • - Publications Management

23. National Incident Management System What are the NIMS Sub-Components? (cont.): • Resource Management • - Describe • - Inventory • - Track • - Dispatch • - Mobilize • - Recover • Communications and Information Management • - Incident Management Communications • - Information Management

24. National Incident Management System What are the NIMS Sub-Components? (cont.): • Supporting Technologies • - Systems • - Capabilities • Ongoing Management and Maintenance • - Strategic Direction • - Oversight

25. NIMS Incident Management • Area Command: • Oversees the management of multiple incidents • Oversees the management of large or multiple incidents to which • several Incident Management Teams have been assigned • Develops overall strategy and priorities • Allocates resources according to priorities • Ensuresproper management of incidents • Ensuresobjectives are met and strategies are followed • Ensureseffective communications Area Command becomes Unified Area Command when an incident becomes multi-jurisdictional.

26. Area Command becomes Unified Area Command when an incident becomes multi-jurisdictional. It operates under the same basic principles as ICS. NIMS Incident Management Area Command Organization:

27. NIMS Incident Management Multi-Agency Coordination Systems (MACS): • What is MACS: • - It is a mechanism for combining facilities, equipment, personnel, • procedures, and communications into a common operating system • with responsibility for coordinating and supporting domestic • incident management. • MACS Elements: • - Emergency Operations Centers – the physical location at which the • coordination of information and resources to support incident • management takes place • - Multi-Agency Coordinating Entities – typically consist of principals, • or their designees, from organizations or agencies with direct incident • management responsibility, or with significant incident management • support or resource responsibilities

28. NIMS Incident Management • Unified Command: • Advantages • - A single set of objectives for the entire incident • - A collective approach to develop strategies to achieve objectives • - Improved information flow and coordination • - All agencies with responsibility for the incident understand • priorities and restrictions • - No agencies’ legal authorities compromised or neglected • - Combined efforts optimize performance

29. NIMS Incident Management • Public Information Systems: • Systems and protocols for communicating timely and accurate • information to the public are critical during crisis or emergency • situations • The PIO supports the Incident Command • Public Information functions must be coordinated and integrated • across all jurisdictional and functional boundaries • Organizations participating in Incident Management retain their • independence • Public Information Systems Components: • - Joint Information System – a mechanism • - Joint Information Center – a location

30. NIMS Incident Management Public Information Systems Wiring Diagram

31. Support Multi-Agency Approach • The Executive must plan for an Area Command approach prior to the incident : • Hold planning meetings and prepare mutual aid agreements • Involve other agencies’ personnel in your ICS organization • Advocate the use of “Area and/or Unified Command” • Conduct interagency training and exercises • Revise plans based on findings of exercises and training • events “The last place I want to meet you for the first time, is at an incident site.” (Unknown)

32. Executive Responsibilities (summary) • The Executive has four major responsibilities: • Articulate Policy • Assess the Response • Plan for Multi-Agency Response • Provide input to the Incident Commander establishing • priorities, goals, and direction

33. NIMS Conclusions • NIMS: • Incorporates best practices of current incident management • (e.g., ICS, Joint, Multi-Agency, Unified Incident Management) • Recognizes need to integrate Crisis and Consequence • management • Recognizes the need to establish standards and common • operating systems.. • Stresses interoperability in communications, equipment and • operational response.

34. Conclusions • There are no quick or easy fixes to these issues • Open the dialogue process with other agencies • Revise your preparedness plans based on lessons learned • (a plan is a living document; it evolves based on your • collective experiences and evolving best practices) • Deploy your personnel to ICPs and EOCs – half the battle is • maintaining good communications Now is the time to develop agency’s goals, priorities, and policies. Develop multiple scenarios based on different potential events in your area. Make sure your staff is trained!

35. Parting Thoughts Interoperability We’ve all seen and heard the discussions and attempts to define interoperability. To some, it’s radios being able to “talk” to one another. To others, it’s being able to interchange air tanks among different response organizations. At your level, what is interoperability? One more idea for the mix. Decision-makers must have the ability to see a common operating picture, and to anticipate the consequences of decisions on their own jurisdiction, as well as the consequences to surrounding jurisdictions.

36. Three Key Points to Remember! • Establish ICS early at any incident and keep it simple.. This will be your foundation for the incident. If you don’t you will be chasing after the incident instead of managing it! • Think of ICS as a toolbox full of tools you may or may not choose to use, use what you need, remember to pick the tools up! • Practice ICS at every incident so when the “Big One” hits you will be ready!……

37. Are You Ready?

38. Questions? Contact Information: Al Phillips 614-799-9237 alan.phillips@dot.state.oh.us FEMA EMI Training www.training.fema.gov Click on “Online Training (NETC Virtual Campus)” Click “OK” for FEMA then “New Student”