Managing the Risks: Learn. Succeed. Live.

1. Managing the Risks: Learn. Succeed. Live. A Risk Management Presentation for UT Arlington Student Organizations (Tier I)

2. Managing the Risks: Learn. Succeed. Live. • This presentation will familiarize leaders of UT Arlington student organizations with proper risk assessment and management issues. • The following information surveys certain risk management topics. For additional assistance on a specific issue, please contact The Office of Student Governance and Organizations at (817)272-2293 or www.uta.edu/studentgovernance/ . Purpose of this presentation: Why am I here?

3. Managing the Risks: Learn. Succeed. Live. • Risk Management considers the potential and perceived risk • involved in student events and programs. • It includes monitoring organization activities and taking both • proactive action and corrective steps to minimize accidental • injury and/or loss. What is Risk Management?

4. Legislation Managing the Risks: Learn. Succeed. Live. HB2639/SB1138 Effective September 1, 2007, the 80th Texas Legislature enacted HB 2639/SB 1138 (Texas Education Code Section 51.9361) regarding risk management education for members and advisors of student organizations registered at postsecondary educational institutions. Under the law, it is mandatory for representatives of registered student organizations and individuals selected by the University to complete a risk management educational program.

5. Risk Items Managing the Risks: Learn. Succeed. Live. • Alcohol • Hazing • Sexual Assault and Harassment • Student Travel • Fire and Safety Issues • Behavior (on or off campus)

6. Alcohol Managing the Risks: Learn. Succeed. Live. The minimum age for purchasing and possessing alcohol is 21.

7. FACTS*: National statistics indicate: 1,700 students between 18-24 die each year from alcohol related injuries. 599,000 students between 18-24 are injured each year because of alcohol related activities. About 25 percent of students report academic problems associated with drinking. One third of students admit to having missed at least one class due to alcohol/drug use. *sources available upon request Alcohol Managing the Risks: Learn. Succeed. Live.

8. FACTS*: National statistics indicate: 2.1 million students drove under the influence of alcohol. 31% of men, 23% of women participated in drinking games (17% men, 9% women reported getting sick or passing out). 150,000 students develop alcohol related health problems (almost 2 percent of these students have attempted suicide). On average a student spends $900 on alcohol per year! *sources available upon request Alcohol Managing the Risks: Learn. Succeed. Live.

9. Alcohol Managing the Risks: Learn. Succeed. Live. • POLICY: • The University will impose a minimum disciplinary penalty of suspension for a specified period of time or suspension of rights and privileges, or both, for conduct related to the use, possession, or distribution of drugs that are prohibited by state, federal, or local law. Suspension or expulsion notations become part of your permanent academic transcript. • Other penalties may be imposed for conduct related to the unlawful use, possession, or distribution of drugs or alcohol. Penalties include disciplinary probation, payment for damage to property, suspension of rights and privileges, suspension for a specified period of time, expulsion, or such other penalty as deemed appropriate under the circumstances of the incident at hand.

10. Alcohol Managing the Risks: Learn. Succeed. Live. • MANAGING THE RISKS: • Make sure your organization follows all University and Texas Alcoholic Beverage Commission (TABC) regulations. • www.uta.edu/studentgovernace and www.tabc.state.tx.us • Provide an alcohol education program for your members. • If someone in your organization has had problems with alcohol, know your resources on campus. Contact your UT Arlington Organization Advisor or the UT Arlington Health Center.

11. Alcohol Managing the Risks: Learn. Succeed. Live. • MANAGING THE RISKS: • If your organization gathers as a group in an off campus location that serves alcohol provide the following: • A sober designated driver or a system of transportation for those that are drinking. • Ensure that members do not participate in “drinking games”. The end result of these games is to force people to drink excessively. • If you suspect severe alcohol impairment call for help immediately. Remember you cannot “walk off” or “sleep off” alcohol poisoning.

12. Hazing Managing the Risks: Learn. Succeed. Live. • “The law defines hazing as an intentional, knowing, or reckless act, occurring on or off campus of an educational institution, by one person or acting with others, directed against a student, that endangers the mental or physical health or safety of said student.”

13. FACTS*: National statistics indicate: 74% of varsity athletes reported being hazed. 73% of fraternity/sorority members reported being hazed. 64% of club sports members reported being hazed. 56% of performing arts members reported being hazed. 28% of academic organization members reported being hazed. 20% of honor society members reported being hazed. 25% of students believed an advisor or coach knew of hazing. 47% of students arrive at college having experienced at least one hazing incident. *sources available upon request. Hazing Managing the Risks: Learn. Succeed. Live.

14. Hazing Managing the Risks: Learn. Succeed. Live. POLICY: • UT Arlington has a ZERO TOLERANCE Policy on Hazing. The University neither tolerates excuses nor does it acknowledge different levels of hazing, i.e. “it was just a little hazing”. • In an effort to encourage the reporting of hazing incidents, the law grants immunity from civil or criminal liability to any person who reports a specific hazing event and immunizes that person from participation in any judicial proceeding resulting from that report. • Criminal penalties for failure to report: a fine of up to $2,000, up to 180 days in jail, or both. Penalties for other hazing offenses vary according to the severity of the injury, and range from $500 to $10,000 in fines and up to two years confinement.

15. Hazing Managing the Risks: Learn. Succeed. Live. POLICY: • Civil penalties for failure to report: an individual can be personally sued and wages garnished if found guilty. • Criminal charges and University sanctions may be applied to both the individual and the student organization for hazing offenses.

16. Hazing Managing the Risks: Learn. Succeed. Live. • MANAGING THE RISKS: • Hazing should not be viewed as a tradition to pass on to new members. • If you suspect a task or event is hazing related, report it immediately to The Office of Student Conduct, Greek Life or Student Governance and Organizations. • Come up with constructive bonding exercises for your group. • Ask yourself if your groups’ actions can be defended in a court of law. If not, then you need to exercise good judgment and discontinue those actions.

17. Sexual Assault & Harassment Managing the Risks: Learn. Succeed. Live. • Sexual Assault is any unwanted, non-consensual sexual contact against an individual by another.

18. Sexual Assault & Harassment Managing the Risks: Learn. Succeed. Live. FACTS*: National statistics indicate: • 57% of rapes occur on a date. • Only 10-16% of rapes are reported to police. • Women between the ages of 16 and 19 are 3.5 times more likely to be a victim. • Sexual assault is more common at parties and social gatherings. • At least 1 in 4 women in college will become a victim of a sexual assault or some form of sexual harassment. • 80% of sexual assaults on college campuses are committed by an acquaintance of the victim. • 50% of the sexual assaults involved alcohol as a contributing factor. *sources available upon request

19. Sexual Assault & Harassment Managing the Risks: Learn. Succeed. Live. POLICY: • UT Arlington is committed to creating and maintaining an educational environment in which all persons who participate in University programs and activities can work together in an atmosphere free of sexual and relationship violence. Sexual assault, dating violence, and stalking offenses, regardless of the motive or the manner in which they are executed, are criminal behaviors and produce an environment counter to the mission and goals of the University. • Students can face expulsion from the University in sexual assault and harassment cases. In the State of Texas, sexual assault is considered a felony offense and the consequences, more often then not, can lead to incarceration for anyone found guilty. • Persons involved in a Sexual Assault or Sexual Harassment case can face University sanctions as well as criminal or civil penalties.

20. Sexual Assault & Harassment Managing the Risks: Learn. Succeed. Live. • MANAGING THE RISKS: • Educate students on safety at social events such as not leaving drinks unattended. • Encourage students to use a “buddy” system where one can alert his/her buddy upon feeling threatened or uncomfortable in a situation. • Promote constant awareness of surroundings. • For more information please contact Relationship Violence & Sexual Assault Prevention 817-272-0260 or visit http://www.uta.edu/studentaffairs/rvsp/ • Additional resources can be found at www.rainn.org • or call 1-800-656 HOPE.

21. Student Travel Managing the Risks: Learn. Succeed. Live. Student travel incorporates any travel planned or sponsored by the Student Organization or its members as part of the organizations’ activities.

22. Student Travel Managing the Risks: Learn. Succeed. Live. *sources available upon request FACTS: National statistics indicate: • Driver inattention, cell phone usage and fatigue are contributing factors in over 46% of college student accidents. • People aged 16 – 24 were involved in 28% of all alcohol related traffic accidents (this same age group makes up 14% of the U.S. population). • In 2006, 13,470 people died in crashes involving someone with a blood alcohol level of .08 or above.

23. Student Travel Managing the Risks: Learn. Succeed. Live. • POLICY: • UT Arlington’s Student Travel Policy governs any group/organization travel as part of a trip planned and/or funded by UT Arlington and is more than 25 miles away from campus. For more information on the Student Travel Policy, please refer to the Handbook of Operating Procedures, Chapter 6, 6-600. • Please contact The Office of Student Governance & Organizations for assistance with your organizational travel at 817-272-2293 or www.uta.edu/studentgovernance.

24. Student Travel Managing the Risks: Learn. Succeed. Live. MANAGING THE RISKS: • Seat belts are required for ALL the occupants – it’s the law! • Alcohol and other illegal substances are strictly prohibited. • Make sure the driver/s are in possession of a valid Drivers License. • For trips that are over 2 hours long, it is strongly recommended you have a navigator to assist with the trip. • Drivers cannot operate the vehicle for more than 3 hours without a minimum 15 minute break.

25. Student Travel Managing the Risks: Learn. Succeed. Live. MANAGING THE RISKS: • Driving between the hours of 11 p.m. and 6 a.m. is not allowed without prior approval. • Do not text or use the phone while operating the vehicle. If you need to use the phone, use a hands-free device but never attempt to text message while driving. • Obey the posted speed limits at all times to ensure safety and always plan ahead for a long trip.

26. Fire and Safety Issues Managing the Risks: Learn. Succeed. Live. State law prohibits the possession of any explosive, firearm, imitation firearm, ammunition or hazardous chemicals on University property.

27. Fire and Safety Issues Managing the Risks: Learn. Succeed. Live. FACTS: National statistics indicate: • Between 2002 and 2005, 39 students were killed and almost 400 were injured in on-campus fires. • In over 50% of college fire fatalities, alcohol was a contributing factor. • Space heaters contribute to 73% of all fire-related deaths on college campuses. *sources available upon request

28. Fire and Safety Issues Managing the Risks: Learn. Succeed. Live. • POLICY • It is the policy of The University of Texas at Arlington to provide the safest possible environment for our students, faculty, staff and visitors. Each member of our academic community is urged to accept the challenge of maintaining an accident-free environment. • Tampering with or destroying fire safety equipment can lead to fines and fees for repair as well as possible sanctions from law enforcement authorities and The Office of Student Conduct. In the event that there is an injury or death, there can also be criminal and civil charges filed against you and/or your organization.

29. Fire and Safety Issues Managing the Risks: Learn. Succeed. Live. MANAGING THE RISKS: • When planning for an event, make sure the venue is large enough to handle the expected attendance. • Make sure during organizational meetings and events that all entrances and exits are unobstructed. • Do not overload electrical circuits and remember to always use surge protectors. • NEVER IGNORE A FIRE ALARM – “Oh it’s just another drill”. • If you suspect or know of anyone who may be in possession of any illegal weapons on campus, please report it immediately to UTA Police at 817-272-3381 or call 911.

30. Behavior Managing the Risks: Learn. Succeed. Live. Whether you are on or off campus, keep in mind that you are a representative of your student organization as well as a representative of UT Arlington. Negative actions like fighting, vandalism, arrests, etc. will invariably reflect poorly on your record as well as possibly tarnishing the reputation of your organization.

31. Behavior Managing the Risks: Learn. Succeed. Live. POLICY: • As a UT Arlington student and member of a student organization, you are expected to abide by the provisions set forth in the Regents’ Rules and Regulations. Some of the prohibited behaviors that can be sanctioned include disorderly conduct, misrepresentation of self, destruction of University property and other violations of the Handbook of Operating Procedures. http://www.uta.edu/policy/hop/index.php • UT Arlington may impose University sanctions for inappropriate behaviors occurring off campus.

32. Behavior Managing the Risks: Learn. Succeed. Live. MANAGING THE RISKS: • Abide by all University policies. • Act responsibly and respectfully. • Remember that your organization can place sanctions on you in cases where behavior has become an issue.

33. I have read and acknowledge the Risk Management information for student organizations presented online by the Office of Student Governance & Organizations.I understand that I am to present a synopsis of the information from the presentation to members of my organization within 30 days of completing this online module. Managing the Risks: Learn. Succeed. Live. A) Yes B) No Note: If you click “No” you will be required to review the information contained in this module again. Your completion of this module will not be recorded until you click “Yes”. Submit Clear Submit Clear

34. Please complete the following information to receive credit for this training. Managing the Risks: Learn. Succeed. Live. First & Last Name: Name of Student Organization: Your Email Address: Title/Position: Today's Date: Submit Clear Submit Clear

35. Conclusion Managing the Risks: Learn. Succeed. Live. • Thank you for participating in this session. Knowing your responsibilities as a UT Arlington student is important in keeping you and members of your organization safe. • We want your involvement in co curricular life to be successful for you and your organization. • For assistance in creating your own Risk Management Plan AND • For more information on resources or if you have questions about any part of this presentation, please do not hesitate to contact: Student Governance & Organizations at 817-272-2293 or www.uta.edu/studentgovernance/.