Parents’ Meeting August 31, 2009

1. Parents’ MeetingAugust 31, 2009

2. General Team Information • Club Team (student rowers from various area schools) • Club run by volunteers • 501(c)(3) Non-Profit Corporation • Governed by membership by-laws • 4 Squads – Varsity Women & Men / Novice Women & Men • U.S. Rowing rules dictate that after 1 calendar year from the first day you row that you automatically become a Varsity rower. • No try-out / No cut policy • Target 80~85 members • College Scholarships

3. Communication • Primarily via email and website • Website – www.highschoolrowing.org • - www.dublincrew.org • In process of upgrading and updating • Newly formed web team • Check regularly for new/updated information • Contact Secretary if you need to have a posting done • Parents welcome to email or call committee chairs and board members for information

4. Board Members – 2009~10 • President – Mark Marsh • 1st Vice President – Dan King • 2nd Vice President – Kevin Casey • Secretary – Carol Miller • Treasurer – Vacant • See Contact List for email addresses and phone numbers. • Vision Statement – Fostering Excellence & Teamwork for Life through Rowing

5. Year-Round Sport • Fall – Head Races (timed; one boat at a time) • Winter – Rowing Machines at the Ed Center (“erg’ing”); • indoor regattas on erg machines (Cincinnati and OSU) • Spring – Sprints (timed; six boats at a time) • Summer – 6-week season with travel regatta at the end • Fall 2009 Regatta Schedule • Toledo / Frog Town – 9/26/09 • Pittsburgh/Head of the Charles – 10/03/09 • Hoover Reservoir / Columbus Crew Classic – 10/10/09 • Boston, MA / Head of the Charles – 10/17-18/09 (select Varsity) • Griggs Reservoir / Speakmon/GCRA – 10/24/09

6. Volunteer Positions – Club Please don’t hesitate to volunteer! We need your help – no matter how large or small. Sign up for any position or just jump in and help on committees and at regattas. Volunteers have more fun and meet more people! 

7. Position Details • Logistics: Make out-of-town travel arrangements for team including lodging, group meals if needed, vans/buses if needed, maps, travel information, and collection of trip fees. • Recruiting:Recruit new members to build or maintain membership at sufficient levels to meet goals set by Board of directors; 1 - 2 student members may be included per season. • Learn to Row: Coordinate and promote Learn to Row Program to introduce kids to rowing. Run three 1-week summer sessions (June, July and August). Promote to City of Columbus Rec & Parks Dept. - 1st VP. • Equipment: Head Coach shall be a member of this comm; monitor and arrange for the proper maintenance and repair of equipment owned by DC (coord. w/ Fin. Comm.). Arrange for equipment transport to/from out-of-town events. • Food (Regattas): Develop menus, shop, prepare and cook food at the regattas for rowers and their families. Monitor maintenance and repair of equipment (coord. w/ Fin. Comm.). All rowers are periodically responsible for bringing items as assigned (fruit, water, snacks, etc.) • Tow Food Trailer: self-explanatory. • Chaperone(s): Responsible for oversight of rowers away from the regatta side during all out of town regattas. Includes the assignment of crew rooms in coordination with Logistics Comm. Chaperone shall inform Discipline Comm. of any unresolved issues. • Boatyard Operations: Comprised of not less than three adult members who represent DC's interests in the mgmt, maintenance, use and operation of the Griggs Boatyard owned with Upper Arlington Crew (undivided 1/2 interest). (See By-laws for additional information.) • Merchandise: Coordinates all orders for merchandise, novice t-shirts, unis, varsity jackets, etc. • Spring Banquet: Organize details related to annual Spring banquet - date, location, agenda, speakers, food/bev, etc. • Fundraising: Organize events that all members can participate to raise money credited to dues or other needs; 1-3 student members may be on this committee each season. See By-laws for additional information. • Team Photos: Take photos of various team competitions, events, dinners, etc. and submit to Secretary and/or Web Team for use on website, etc. • Community Service: Coordinate volunteers and equipment needed (rowers, parents, etc.) to remove honeysuckle along river at Griggs Reservoir – Required as part of our Lease with City of Columbus. • Regatta Ads – Coordinate rower/parent sales of advertising spots in Regatta program. Split funds 50/50 between rowers’ accounts and club.

8. Volunteer Positions – Speakmon Regatta (sponsored by GCRA) Training required for some positions. Dublin Crew must provide volunteers to staff these positions. GCRA (Greater Cols. Rowing Assoc.) allows Dublin Crew to pay for its entry fee through providing volunteers; this saves the club $XXXX. This event cannot be run without the support of volunteers.

9. Fundraising – Kim Shilling • Kroger Cards • Use your Kroger card when grocery shopping and a percentage of the money you load on your card goes directly to your athlete’s account to offset future fees. Good year round. • You get 100% of the monthly rebate you earn on all cards linked to you (the club keeps 0%). This amount can be used for purchasing merchandise, paying registration fees, etc. • Cards are free; great to give to family and friends to help your rower • Max & Erma’s – Eat Out and Help Our Club! 20% of proceeds go to Dublin Crew. Dates to be announced. • Corporate donations accepted as well

10. Merchandise • Pre-order through the web • Purchase at the regattas (some things) • Contact • Fall – Janet Woodall – jwoodall56@hotmail.com • Spring – Dawn Cochran – dawncochran@sbcglobal.net • - Kelly Harmon – fharmon@columbus.rr.com Note: The only mandatory merchandise is the uniform. Novice – t-shirt / spandex shorts Varsity – unitard Some items have a long lead time (several weeks) and a minimum order quantity so please order early.

11. Coaches

12. Rower Essential Equipment • 7/16ths wrench (on a lanyard) for boat riggings • Appropriate clothing • Uniform (required at regattas) • Water bottle • Running shoes • Hand sanitizer (geese and their droppings are everywhere)

13. Learn to Row Program • In conjunction with Columbus Rec & Parks, Greater Columbus Rowing Assoc. (GCRA) and Ohio State, Dublin Crew coordinates three week-long summer youth rowing sessions. • Columbus Rec & Parks – markets LTR via its facilities and class offerings • GCRA – supports Dublin Crew with LTR program as needed • Ohio State – supports Dublin Crew (extra coaches/equipment, if needed) • Dublin Crew – Coaches, boats, work from DC boathouse at Griggs • Our use of Griggs Reservoir (lease) requires that we run this program. • Great recruiting opportunity for regular season • Promotes Crew to a wide audience of high school students • Allows students to learn about rowing without a big commitment • $60 / session

14. How your fees are invested: • Gasoline for Launches • Minor Equipment • Repairs & Upgrades • Rent for Education Center • Utilities for Education Center • Boat Compound Utilities/Port-a-John • Coaching Fees • Coaching Education • Coaches’ US Rowing Membership • Coach Transportation to Regattas • Coaches’ Lodging at Regattas • Regatta Entry Fees • Regatta Food • Boat Loans • Self Insurance for Boat Yard • Fees: Dock, Boat Storage, etc.

15. Committee Reports • Logistics • Hotels will be announced for away regatta(s), but it is each family’s responsibility to make its own reservations. • Crew room(s) available for rowers traveling without parents • Each family must get its rower(s) to the regatta site by the assigned time to help rig the boats, otherwise please consider carpooling with someone else. • Please make sure rowers have money for meals (outside of regatta) and incidentals

16. Getting Ready for a Regatta – A Parent’s Guide • See www.usrowing.org for lots of information • Wear layers of clothing and dress appropriately • Things to bring: • Chair • Umbrella / Boots • Rain Gear • Reading Material • Binoculars / Camera / Camcorder • Blanket / Tarp • Extra (dry) clothing • Water (water at food tent provided only to rowers…parents please byob) • Sunscreen • Etc.

17. Thank you for your support and involvement in Dublin Crew!

18. Notes