Report, Committee to Investigate Intercollegiate Athletics at UIS

1. Report, Committee to Investigate Intercollegiate Athletics at UIS Barbara Hayler, Committee Chair

2. Committee History • Established July, 2009 by Campus Senate • Separate from & independent of the IAC • 5 Members: • Tenured faculty and independent staff • Neutral on athletics Committee to Investigate Intercollegiate Athletics at UIS

3. Committee Charge • Resolution 38-27 focused on specific incidents and related governance issues • Revised charge (approved by Senate) • Assess the extent to which current UIS policies address the recommendations of the 2004 Task Force and the 2008 IAC Report • Examine the nature of existing policies • Investigate the extent to which existing policies have been implemented Committee to Investigate Intercollegiate Athletics at UIS

4. Report of the Intercollegiate Athletics Committee (IAC), 2008 • Four organizing principles: • Academic Integrity and Quality • Student-Athlete Welfare and Well-being • Campus Governance of Intercollegiate Athletics • Fiscal responsibility • IAC report reflected core principles endorsed by the Coalition on Intercollegiate Athletics (COIA) and the NCAA President’s Task Force on the Future of Division I (2006) Committee to Investigate Intercollegiate Athletics at UIS

5. How the Committee Did Its Work • Interviewed administrators & staff members responsible for Athletics and policies affecting student-athletes at UIS in • The Athletics Department • The Chancellor’s Office • The Division of Academic Affairs • The Division of Student Affairs • Interviewed individual faculty and staff members, including IAC Chair and FAR Committee to Investigate Intercollegiate Athletics at UIS

6. How the Committee Did Its Work • Invited staff, faculty and students (including SGA and student-athletes) to discuss their experiences with athletics at UIS • Reviewed available documentation about athletics at UIS • Requested information not routinely available, including budget reports and student-athlete academic profile information Committee to Investigate Intercollegiate Athletics at UIS

7. How the Committee Did Its Work • At administration’s request, Committee agreed to follow audit-style procedure and allow administration to review and respond to the report prior to release • Administration’s response and Committee comments on that response are included in the report as Appendix 10 Committee to Investigate Intercollegiate Athletics at UIS

8. What the Committee Did Not Do • Focus primarily on Spring 2009 events • Conduct a formal legal inquiry • Take sworn statements • Hold public hearings • Require people to meet with it • Formally request UIS e-mail files • File formal requests under the state Freedom of Information Act (FOIA) Committee to Investigate Intercollegiate Athletics at UIS

9. Committee restricted its investigation to recommendations made in the 2004 and 2008 reports and related policies. • Committee did not investigate all aspects of the UIS athletics program. Committee to Investigate Intercollegiate Athletics at UIS

10. Overview of the Report • Full report is available at http://www.uis.edu/campussenate/docs/documents/IACTFCommitteeReportFinalVersion.pdf • Includes Executive Summary with all Committee recommendations, review of implementation of all 2004 and 2008 recommendations (Section VI) Committee to Investigate Intercollegiate Athletics at UIS

11. General Conclusions • UIS lacks written policies in many areas relating to intercollegiate athletics which would: • Document current practices • Create institutional commitments & priorities • Provide guidance when people involved change or new challenges arise • UIS lacks standard procedures and written guidelines for handling critical situations. • Promotes “damage control” reaction mode Committee to Investigate Intercollegiate Athletics at UIS

12. General Conclusions • UIS lacks clear identification of parties that should be consulted when campus incidents occur • UIS lacks clear lines of institutional responsibility for handling critical incidents Committee to Investigate Intercollegiate Athletics at UIS

13. General Conclusions • Athletics currently lacks effective external supervision or oversight • Educational policy and athletics are integrally connected at UIS • Athletics Objective # 2: the educational goals and mission of UIS determine the standards for athletics Committee to Investigate Intercollegiate Athletics at UIS

14. General Conclusions • Pattern over past several years has not been one of shared governance or active collaboration • Administration agreed to bylaws language making IAC advisory to the Chancellor and the Athletics Director on “budget and finance, personnel, and operational aspects of the intercollegiate athletics program” • Advisory role requires active participation in considering options, not just receiving information about actions taken Committee to Investigate Intercollegiate Athletics at UIS

15. Fiscal Responsibility Issues (Section V) Intercollegiate athletics is one of the things that UIS should examine to see if the existing program is consistent with campus priorities and with where UIS wants to go. -- Interim University of Illinois President Stanley Ikenberry, March 5, 2010 meeting with UIS faculty (paraphrased) Committee to Investigate Intercollegiate Athletics at UIS

16. What is the Cost of Intercollegiate Athletics at UIS? • FY09 Final Expenditures: $1,550,000 • Team Operating Expenses: $267,000 • General Office/Administrative: $70,000 • Salaries: $560,000 • Scholarships & Waivers: $525,000 • Tuition Waivers: $125,000 • Does not include debt service or some operating costs for TRAC Committee to Investigate Intercollegiate Athletics at UIS

17. How is Intercollegiate Athletics Funded at UIS? • FY09 Actual Revenues • Generated Revenue = $197,100 (14%) • Allocated Revenue = $1,193,050 (86%) • State-appropriated funds: $218,260 (16%) • Tuition waivers: $125,000 ( 9%) • Student fees: $849,800 (61%) (Athletics Fee and Online Student Services Fee) Committee to Investigate Intercollegiate Athletics at UIS

18. FY10 Budgeted Revenues • Generated Revenue = $ 130,000 ( 8%) • Allocated Revenue = $1,584,000 (92%) • State-appropriated funds: $434,000 (25%) • Tuition waivers: $175,000 (10%) • Student fees: $975,000 (57%) • Estimated deficit of $68,640 Committee to Investigate Intercollegiate Athletics at UIS

19. FY09 Actual Revenue and FY10 Budgeted Revenue Committee to Investigate Intercollegiate Athletics at UIS

20. Fiscal Responsibility Findings:Increases in Student Athletics Fee Committee to Investigate Intercollegiate Athletics at UIS

21. Fiscal Responsibility FindingsTransparency Issues • The entire Athletics budget is not presented in a single budget document • FY09 base budget (in U of I Budget Summary for Operations document) = $75,000 • Total state-appropriated funds (GRF + tuition funds) spent on athletics in FY09 = $218,260 • FY10 base budget = $75,000 • Total state appropriated funds in FY10 budget = $434,000 Committee to Investigate Intercollegiate Athletics at UIS

22. Fiscal Responsibility FindingsTransparency Issues • Athletics salaries paid by state funds are included in the “gray book” report to the Board of Trustees • Salaries paid by student fees or other non-state funds are only reported in internal UIS budget documents • All salaries are currently posted on http://data.illinimedia.com/salaries/index/2009/spr/ Committee to Investigate Intercollegiate Athletics at UIS

23. Fiscal Responsibility FindingsTransparency Issues • The budget has generally been presented to IAC in November or December, half-way through the fiscal year • Proposed capital projects and facilities-related expenses are not included in the Athletics budget Committee to Investigate Intercollegiate Athletics at UIS

24. Expenses Associated with NCAA Division II and GLVC Affiliation Expenses have been higher than anticipated, and are expected to continue to rise • Full-time coaches in most sports • Possible move to full-time assistant coaches • Men’s baseball required in GLVC • Additional women’s sport in 2013 or 2014 • Increases in “athletically-related financial aid” • Facilities costs Committee to Investigate Intercollegiate Athletics at UIS

25. 12 Recommendations (Nos. 20 – 31) • Complete budget information, readily available • Consult on proposed budget before start of fiscal year • Realistic 5-year projection on costs of Division II program • Plan to reduce or eliminate ongoing deficit • Reduced reliance on student fees • NCAA financial review requirement Committee to Investigate Intercollegiate Athletics at UIS

26. Five Recommendations Accepted by Administration 20 – Complete budget document 23 – Explain cumulative deficit 25 – Prepare realistic multi-year plan 26 – Consult with Student Affairs on allocation of tuition waivers 28 – Prepare report on impact of current levels of student fees Committee to Investigate Intercollegiate Athletics at UIS

27. Seven Recommendations on which Administration wants further discussion 21 – Electronically post budget information 22 – Present athletics budget to IAC before start of fiscal year for consultation & advice 24 – Identify source of reallocated state funds 27 – Discuss proposed student fee increases for athletics with IAC Committee to Investigate Intercollegiate Athletics at UIS

28. 29 – Any reallocation of student fees should serve original purpose of fee 30 – Share external fundraising plans for athletics with IAC; annual report to IAC, to include pledges and realized income 31 – Provide financial review and audit documents to IAC; determine whether U of I audit process meets NCAA financial review requirement Committee to Investigate Intercollegiate Athletics at UIS

29. The Next Steps • Specific administration implementation plan for accepted recommendations • Written administrative response identifying disagreements with other recommendations; counterproposal when administration agrees with the “spirit” of a recommendation Committee to Investigate Intercollegiate Athletics at UIS

30. The Next Steps • Who will be responsible for making and implementing decisions regarding athletics at UIS, given the Chancellor’s resignation date? • How will the campus communities be involved in these decisions? • Decisions made in the next 3 months will bind UIS for several years, and may create Title IX problems that will need to be addressed. Committee to Investigate Intercollegiate Athletics at UIS

31. Is Athletics an Effective Recruiting Tool? • Anecdotal evidence – The Flutie Effect • Empirical evidence • Effect limited to Division I schools with national football or basketball success • Pope & Pope (2009) measured applications to NCAA’s top 20 football schools & top 16 basketball schools, found increases ranging from 2 - 8% • Effect is a limited surge for one or two years Committee to Investigate Intercollegiate Athletics at UIS

32. Is Athletics an Effective Recruiting Tool? • Intercollegiate athletics recruits student-athletes • In FY09 UIS had 123 student-athletes, reported $580,000 in athletically-related student aid (average = $4,730/student) • NCAA Division II survey of athletes found academic offerings were more important in recruiting student-athletes than athletic programs Committee to Investigate Intercollegiate Athletics at UIS

33. Does Athletics Increase Donations? • Anecdotal evidence – Fans and boosters give to schools whose teams they support • Empirical evidence • Humphreys & Mondello (2007) study of NCAA Division I found postseason success in football and basketball led to increased gifts restricted to athletics for some schools, but no increase in unrestricted giving Committee to Investigate Intercollegiate Athletics at UIS

34. Does Athletics Increase Donations? • Baade & Sundberg (1996) reported a slight but positive effect on giving for schools that participated in NCAA Div I championship games; winning records alone had no significant effect on donations • Congressional Budget Office (2009) study concluded that the effect of winning records or postseason success on total giving to the university “is likely to be small” Committee to Investigate Intercollegiate Athletics at UIS

35. Is Intercollegiate Athletics a Net Revenue Source? • 25 of 333 NCAA Division I athletics programs were self-supporting without institutional subsidies (reported a net profit) in FY08 (Fulks, 2009; commissioned by NCAA) Committee to Investigate Intercollegiate Athletics at UIS

36. Distribution of Net Revenue for Division I-A Schools, Football & Basketball only (Orszag & Israel, 2009; commissioned by NCAA) Committee to Investigate Intercollegiate Athletics at UIS

37. Is Intercollegiate Athletics a Net Revenue Source? Division II Studies • Fulks (2005): With institutional support excluded, Division II institutions without football reported average total revenues of $600,000 in FY03 and average expenses of $1.9 million – a net loss of $1.3 million • Division II institutions with football reported average total revenues of $1.1 million in FY03 and average expenses of $2.7 million – a net loss of $1.6 million Committee to Investigate Intercollegiate Athletics at UIS

38. Is Intercollegiate Athletics a Net Revenue Source? Division II Studies • NCAA Division II Athletics Study (Hardwick-Day, 2007, commissioned by NCAA) examined FY05 data and found that Division II athletics programs resulted in a net expenditure for most institutions • Football and men’s basketball showed net losses; the only sport to show a net profit was ice hockey. Committee to Investigate Intercollegiate Athletics at UIS

39. Student-Athlete Welfare Issues • Advising and Academic Support • Oversight of Student-Athlete Behavior • Campus Health Services and Athletics • Expectations for Coaches • Events of Spring 2009 • Events of October, 2009 Committee to Investigate Intercollegiate Athletics at UIS

40. Campus Health Services (CHS) and Athletics • Example of need for written policy • Item in 2004 Task Force Report • Recommendation 12 by Committee (2009) • CHS responsibility for conducting physical exams and determining fitness to play • July 2008: Agreement on policy reached • July 2009: Administration says written policy being prepared • February 2010: Administration says it will implement a plan by Summer 2010 Committee to Investigate Intercollegiate Athletics at UIS

41. Expectations for Coaches • Current behavioral expectations based on NCAA standards for recruiting, practice time, sportsmanship, etc. • 2009-10 alcohol policy: “The consumption of alcohol by a student-athlete or an athletic coach is prohibited during any official intercollegiate team function.” • Code of Ethical Conduct for Coaches – Committee Recommendation 13 Committee to Investigate Intercollegiate Athletics at UIS

42. The Events of Spring, 2009 • Focus on actions taken by Athletics Department and Chancellor, not on details of what happened • Focus on how other problems can be prevented or handled better in the future • Response to critical incidents indicates how well prepared the administration and the Athletics Dept. are to handle more routine issues as they arise Committee to Investigate Intercollegiate Athletics at UIS

43. The Events of Spring, 2009 • Interviewed the Chancellor, the Athletic Director, and other administrators who were part of the ad hoc “response team” • Interviewed the FAR and IAC Chair, who were not consulted or kept informed as events unfolded • Interviewed student-athletes • Did not interview the coaches involved Committee to Investigate Intercollegiate Athletics at UIS

44. The Events of Spring, 2009Findings • Athletics Dept. had no clear policy on alcohol use by coaches or student-athletes of legal age • Initial investigation conducted within Athletics Department; no outside parties were involved • Coaches were allowed to resign with no information or explanation placed on the record Committee to Investigate Intercollegiate Athletics at UIS

45. 4. No written resignation agreements were negotiated to limit post-resignation behavior 5. No systematic records were kept about response team activity 6. According to the Chancellor and Provost, no written memorandum of record or incident report was prepared and no meeting minutes were kept Committee to Investigate Intercollegiate Athletics at UIS

46. 7. No written policy or guidelines exist for dealing with major incidents involving student-athletes away from campus; Administration resists creating such a policy because “every incident is different” 8. The lack of any public statement by UIS fueled rumors and made it impossible for those without information to respond appropriately Committee to Investigate Intercollegiate Athletics at UIS

47. The Events of Spring, 2009Conclusions • A year after the original events, UIS does not appear to be better prepared to prevent or to deal with another such incident • The Committee could not identify any major changes (other than the inclusion of coaches in the Department’s alcohol policy) implemented as a result of “lessons learned” Committee to Investigate Intercollegiate Athletics at UIS

48. Contact Information for Committee Members • Chair: Barbara Hayler, hayler@uis.edu 206-7586 • Members (all in UIS Directory): Tom Ambrose (ILLAPS); Beverly Bunch (Public Administration); Dyanne Ferk (CBM); Jonathan Perkins (Visual Arts) Committee to Investigate Intercollegiate Athletics at UIS

49. Committee to Investigate Intercollegiate Athletics at UIS

50. Athletic Department Hiring Processes • Large number of visiting coaches on short-term appointments; only position filled this year was Men’s Soccer coach • Due diligence issues • Following UIS policies on establishing criteria for hiring process and following them Committee to Investigate Intercollegiate Athletics at UIS