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To maintain a smooth HR workflow amidst workplace changes, organizations should consider using an automated management system that allows real-time tracking of employee working hours and time off u2013 assisting HR professionals in managing employees' attendance in a streamlined manner.
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HowAutomatedAttendance Management System Can Simplify Traditional Time Tracking HowAutomatedAttendanceManagement
SystemCanSimplifyTraditionalTime Tracking The new normal has caused significant workplace changes, leading to the advent of remote/hybrid working arrangements. In such situations, relying on manual attendance tracking systems will only make it harder for HR to ensure accurate time tracking and attendance reports as well as error-free andon-timepayrollprocessing. TomaintainsmoothHRworkflowamidsttheworkplacechanges, organizationsshouldconsiderusinganautomatedmanagementsystem thatallowsreal-timetrackingofemployeeworkinghoursandtimeoff– helpingHRprofessionalstomanageemployees’attendanceina streamlinedmanner. AholisticandreliableattendancemanagementsoftwarelikeQuickHR helpscompaniesimproveHRteams’productivityandboostemployees’ morale. Herearesomeofthebeneficialfeaturesofanautomatedattendance managementsystem: 1. Enhanced visibility across hybrid work schedules
If you use traditional clocking methods such as punch time cards or paper- based/Excel timesheets, it’s quite impossible to keep track of the real-time locationaswellastheclockinandouttimesofremoteworkers. Fortunately,attendancemanagementsoftwareisbuiltwithGPS functionalitythathelpsensureaccurateupdatesontheemployees’ whereaboutsduringtheirshift.Youcanalsosee theexactlocationwhere they’reloggingin from.Theserecordscanhelpyoumakesurethatthe employeesarefulfillingtheirresponsibilitiesatwork. Helps inplanningfora reliefstaffand advancedscheduling Unlikemanualtimetracking,anautomatedattendancemanagement systemcanhelpensurethatemployeeswillalwaysbeupdatedaboutthe last-minutechangestotheirworkschedule.ThishelpsHRtopreventthe riskofworkinterruptionsthatmayleadtobiggerconflicts. Withattendancemanagementsoftware,HRcaninstantlymonitorand updatemultipleworkschedulesinreal-time.Thisway,HRteamscaneasily determineif there’sashortfallandplanfor areliefstaff, especiallywhen managingalimitedworkforcewithchangingshifts. Ensurefairandrational employeeperformanceappraisal
Dailyattendanceisoneofthemostcriticalfactorstoconsiderwhen assessingemployeeperformance.Byusingaccurateandreal-time attendancetracking,it’ll beeasierfor HRmanagerstoidentifyif there’sa declineinanemployee’sproductivity. Ifyounoticeanyinconsistency,you canattributeittotheirattendancereportsanduseittoholdthem accountablefortheirrecentappraisal. Employees’clock-inandclock-outtimesandpatternsofabsencecanbe trackedbyautomatedattendancesoftware.Thisway,HRmanagerswon’t havetoalternatebetweenseparaterecordsorexcelsheetstokeeptrackof everyemployee’sattendance. Preventattendancefraudand timetheft Manyemployersaren’tawareofthefact thatemployeescaneasily fake theirattendancerecordsbyaskingtheirco-workertofillouttheattendance sheetorpunchintheirtimecardsforthem. Withtheadvancedbiometricsystembuiltwithinanattendance managementsoftware,it’simpossibleforemployeestoexecuteafalse attendancebecauseit’simpossibletofakesomeone’sfacialpatternor fingerprint. Deliverpreciseandtimelypayroll processing
Thepayrollgenerationinvolvestheemployee’sovertime,paidtime off, half- day,leaves,etc.Therefore,accurateattendancerecordsarecrucialto calculatetheexactcompensation for everyemployee.Duetothehigh volumeoftasksinmanualtime-trackingsystems,there’sahigherriskof humanerrorsthatmaycausecostlyconsequences whileprocessing payroll. Ontheotherhand,attendancemanagementsoftwarehelpsindelivering error-freepayrunsbyintegratingthepayrollsystemwithattendance trackingandmakingallemployeerecordsvisibleandaccessibleonone platform.Thisway,it’ll beeasier forHRmanagerstoensureproperandon- time payrollprocessing. 6.Ensureregulatorycompliance Withthecontinualchangesinemploymentregulations,itcanbetoughto maintainlegalcompliance.Throughanautomatedattendancesystem,HR caneasilyensureregulatorycompliance.Thisincludestheregulations regardingtheemployees’overtimepay,vacationleave,andtimeoff. Toavoidcomplianceissues,it'simportanttostreamlineyourattendance systemthroughautomation.AttendancemanagementsoftwareallowsHR toeasilyapplythechangesincompanypoliciesaccordingtogovernment regulations.
WithQuickHR’sall-aroundattendancemanagementsoftware,HR professionalscan: • Createinstantadjustmentstoemployees’workschedules • Ensureaccuratecalculationofhourlypay,overtimepay,publicholiday rates,andmore • Reviewmonetaryincentivesandpenalties before translationto payroll • Guaranteereal-timetrackingthroughGooglegeolocationtechnology • Clockinandoutfrommobiledevicesbyfingerprintscanningorfacial recognition • Forexample, iftheemployeeisaconstructionworker,hecanclockinand outusingQuickHR’smobileappandHRcanautomaticallytrackhis locationfromwherehe’sclockinginandverifyif he’sattheactualsiteand on timehe’sassignedto. • Most importantly, our holistic attendance management software auto- syncs with your payroll system to ensure accurate and on-time payroll processes. • DiscoverhowQuickHRcanhelpyoustreamlineyourattendance managementprocesses--Bookafree demo today!
