270 likes | 531 Views
BE AMERICA'S BEST. 2. . . Overview . . DESP II Contracting Process Flow PR Package Contract File Documentation (Tabs 1- 17 ) Proposal Evaluation Summary (Tab 26) Proposal Evaluation Process Contract File Documentation (Tabs 48- 70 )Task Order Award DocumentTask Order Closeout Conclusion.
E N D
1. Design & Engineering Support Program II(DESP II) Authorized Ordering Agency (AOA)
Buyer Training
May 2007
2. BE AMERICA’S BEST 2
3. BE AMERICA’S BEST 3 DESP II Process FlowContracting
Per FAR Par XXX, clearance is not required for order that are issued withing the terms and conditions of the basic contract award.
Per FAR Par XXX, clearance is not required for order that are issued withing the terms and conditions of the basic contract award.
4. BE AMERICA’S BEST 4 Small Business Coordination is not required for individual task orders as it was determined that since small business coordination was done at the basic contract level, it is not required for individual DESP II task orders.
IAW FAR Part 16.505 ___, Individual task order are exempt from Synopsis
Small Business Coordination is not required for individual task orders as it was determined that since small business coordination was done at the basic contract level, it is not required for individual DESP II task orders.
IAW FAR Part 16.505 ___, Individual task order are exempt from Synopsis
5. BE AMERICA’S BEST 5
6. BE AMERICA’S BEST 6 Exception to Fair Opportunity Document:
FAR Part 16.505(b)(1) states:
The Contracting Officer must provide each awardee a fair opportunity to be considered for each order exceeding $2500…except…
Per FAR part 16.505 (b)(2), there are four (4) exceptions to Fair Opportunities
Urgent Need
Only one awardee is capable because the services ordered are unique or highly specialized
Logical Follow-on – For orders previously competed with DESP II
Minimum Guarantee – Already met with the first DESP II task orders
Since all ten prime contractors (with their teaming subs) qualified for the entire scope of work under the Performance Work Statement (awarded at the basic contract level), it would be hard to make a determination that only one of the ten primes could perform the effort for an individual task order.
If an exception is being sought, the preparer must document, in the market research portion of the exception, how he determined that the other nine DESP II prime contractor’s were not able to perform the task.
It has been taking as much as 2.5 months to get an exemption approved at Ogden ALC. It’s been determined that it’s faster to compete the effort rather than try and sole source it.Exception to Fair Opportunity Document:
FAR Part 16.505(b)(1) states:
The Contracting Officer must provide each awardee a fair opportunity to be considered for each order exceeding $2500…except…
Per FAR part 16.505 (b)(2), there are four (4) exceptions to Fair Opportunities
Urgent Need
Only one awardee is capable because the services ordered are unique or highly specialized
Logical Follow-on – For orders previously competed with DESP II
Minimum Guarantee – Already met with the first DESP II task orders
Since all ten prime contractors (with their teaming subs) qualified for the entire scope of work under the Performance Work Statement (awarded at the basic contract level), it would be hard to make a determination that only one of the ten primes could perform the effort for an individual task order.
If an exception is being sought, the preparer must document, in the market research portion of the exception, how he determined that the other nine DESP II prime contractor’s were not able to perform the task.
It has been taking as much as 2.5 months to get an exemption approved at Ogden ALC. It’s been determined that it’s faster to compete the effort rather than try and sole source it.
7. BE AMERICA’S BEST 7 Tab 8
Other Determinations/Approvals
Form document created in word
Copies can be obtained via the DESP II Home Office or your local DESP II Program Representative
Tinker – Cynthia Gunter
Robbins – Tyler Shoman
ASC – Phyllis McCrory
Tab 8
Other Determinations/Approvals
Form document created in word
Copies can be obtained via the DESP II Home Office or your local DESP II Program Representative
Tinker – Cynthia Gunter
Robbins – Tyler Shoman
ASC – Phyllis McCrory
8. BE AMERICA’S BEST 8
9. BE AMERICA’S BEST 9 Proposal Evaluation Summary
10. BE AMERICA’S BEST 10 Proposal Evaluation Process(Sole Source) Technical Evaluation Request (Produced by Buyer)
Request includes the offeror’s proposal
Request an evaluation of:
Labor Hours & Labor Mix (Prime and Subcontractor)
Material Costs
Travel Costs
Other Direct Costs (ODCs)
All Other Terms/Assumptions.
Buyer Evaluation
Evaluation of Correct Labor Rates, Burden Factors, and Profit/Fee (IAW Basic DESP II Contract).
Labor Rates, Burdens, and Profit Factors are found on the DESP II CoP (Community of Practice)
https://afkm.wpafb.af.mil/ASPs/Users/Login.asp?NoSession=True&inpDestinationPage=%2FASPs%2FCoP%2FClosedCoP%2Easp%3FFilter%3DOO%2DPK%2DOO%2D03&Filter=OO-PK-OO-03&LoginAcct=False
11. BE AMERICA’S BEST 11 Proposal Evaluation Process(Competitive) Modified Delphi Method is Used
What Is It?
A Technique for Quantifying Subjective or Qualitative Data, for Analysis Purposes, for Assigning a Criterion Ranking
How Does It Work?
TOI Develops Evaluation Criterion, Tailored to the Requirement
Must Include Small Business Participation
Assign an Evaluation Class (EC) to each Criterion
NC = Non-Critical
C = Critical
Assign a System Weight Factor (SWF)
SWF of 1 – 5 for NC Criterion
SWF of 6 – 10 for C Criterion
12. BE AMERICA’S BEST 12 Proposal Evaluation Process (Competitive)
Evaluation Steps
List Contractors Across the Top of the Form, and List the Criteria/Requirements Down the Left Side of the Form
Rank Each Contractor’s proposed Capabilities with Respect to Each Criterion - Range is 1 To 5 (Low to High)
Determine Each Contractor’s Effective Value By Multiplying the Assigned Ranking and the SWF
Calculate the Total Effective Value/Score for Each Proposal
Award is Made in One of Three Ways
Combine Technical, Past Performance, and Total Evaluated Price (TEP) – Award to Highest Modified Delphi Score ***(Preferred Method)
Combine Technical and Past Performance. Evaluate Cost separatly (Best Value Determination Decision)
Evaluate Technical, Past Performance, and Cost Separatly (Best Value Determination Decision)
13. BE AMERICA’S BEST 13 Proposal Evaluation Process (Competitive) Send a Copy of the Modified Delphi Sheet with the Letter RFP
Buyer Requests Technical Evaluation from TOI (include all proposals)
Provide TOI (preferably team) Individual Analysis worksheets and a Roll-Up worksheet (Handout #s 9 & 10)
Ensure the Modified Delphi Worksheet is filled out correctly
Ensure analysis is detailed and well documented on the Worksheets
Request an evaluation of the winning contractor’s
Labor Hours & Labor Mix (Prime and Subcontractor)
Material Costs
Travel Costs
Other Direct Costs (ODCs)
All Other Terms/Assumptions.
14. BE AMERICA’S BEST 14 Proposal Evaluation Process (Competitive)
15. BE AMERICA’S BEST 15 Proposal Evaluation Process (Competitive) Sample Total Evaluated Price (Handout #12)
16. BE AMERICA’S BEST 16
17. BE AMERICA’S BEST 17 TAB 54
If funds are not committed on PR, committed funds document is filed here
TAB 56
Legal Review
Required for all contracting documents greater than $1M
AFFARS 5301.602-2, effective 1 May 06
TAB 57
ACPs Summary Sheet
TAB 58
Correspondence Regarding Execution of Contractual Document (for modifications)
TAB 59
Clearance Review & Approval Documentation (AFFARS 5301.90)
TAB 60
Notice to Unsuccessful Offerors (Handout #13)
18. BE AMERICA’S BEST 18 Contract File Documentation (Cont.) TAB 61
Quality Assurance
Nomination Letter (Sample Letter – Handout #14)
Training Certificate Phase I
Phase I certification can be obtained by taking the DAU Performance Based Services Acquisition course IAW local procedures
Training Certificate Phase II (Handout #15)
Provided by the task order Contracting Officer
To be completed before award
MOASP Memo(Handout #16)
QAP Letter (Handout #17)
19. BE AMERICA’S BEST 19 TAB 68
Post Award Debriefing of Offerors (IAW FAR 15.505)
The Government’s evaluation of the significant weaknesses or deficiencies in the offeror’s proposal;
The overall evaluated cost or price (including unit prices), and technical rating of the successful offeror and the debriefed offeror, and past performance information on the debriefed offeror, if applicable;
The overall ranking of all offerors, when any ranking was developed by the agency;
A summary of the rationale for award; and
Reasonable responses to relevant questions about whether procedures contained in the solicitation, applicable regulations, and other applicable authorities were followed.
Do not provide a point-by-point comparison of Proposals
20. BE AMERICA’S BEST 20 Contract File Documentation (Cont.) Sample of Debrief to Offeror (Handout #18)
21. BE AMERICA’S BEST 21
TAB 70
Copy of Award Fee Plan
22. BE AMERICA’S BEST 22 Task Order Closeout DESP II Survey – Copy of Survey sent to the TOI upon completion of task order performance period
Copy of Survey is located on DESP II Website (Handout #19)
One copy of completed survey must be sent to the Ogden Technical Lead
801-777-9972
One copy is to be filed in the Official File Folder
23. BE AMERICA’S BEST 23 Created in ACPs
Must have the DESP II Parameter
24. BE AMERICA’S BEST 24 Task Order Award Document Contact OO-ALC Contracting Lab at 801-777-5978 for a shell ACPs contract
25. BE AMERICA’S BEST 25 Task Orders must conform to the basic contract CLIN structure
CLIN structure is as follows:
26. BE AMERICA’S BEST 26 Clauses
The only Clauses cited in a DESP II task order are those clauses that require a fill-in. All other task order T’s and C’s are IAW the basic contract
A list of Task order clauses are found at the mid-assembly point in ACPS
27. BE AMERICA’S BEST 27
Forms and Sample Documents can be obtained via the DESP II Home Office or your local DESP II Program Representative
POCs
DESP II Technical Lead
801-777-9972
DESP II Contracting Officer
801-777-7168
DESP II Contract Negotiator
801-586-7933
DESP II Contract Negotiator
801-777-4754
DESP II Contract Negotiator
777-5395
Visit the DESP II Web Site at:
http://contracting.hill.af.mil/AirCraft/DESPII/despII.asp
28. BE AMERICA’S BEST 28 Conclusion Questions???????