UNICOR / Federal Prison Industries Processing of sensitive but unclassified and PII data

1. UNICOR / Federal Prison IndustriesProcessing of sensitive but unclassified and PII data Monday October 15, 2007

2. PII Data processing How does Unicor process material which may be sensitive but unclassified? • Unicor does not process any classified information. • Information which is sensitive in nature but unclassified may be processed by a Unicor contractor but never allowed to be processed by inmate workers. • All work is carefully inspected to ensure that any sensitive data is not allowed to enter Unicor facilities. • Unicor carefully works with it’s customers to ascertain the nature of the work prior to actual the start of the project. • Unicor may also use government staff to scan documents containing PII data.

3. 2. Using a private vendor on PII and sensitive data. Three various scenarios: • A Unicor contractor picks up, transports, and handles all files containing PII data and or sensitive information. • The private contractor inventories the files. • Scenario 1. In this scenario the files are identified in advance by the end user and clearly recognizable. The private contractor separates the clearly identified PII data files from non-PII data files and processes the PII data portion. Non PII data files are sent to Unicor for conversion. • Scenario 2. In this scenario the PII files are intermittent and sporadic within a batch. Here the private contractor reviews all files for PII data and pulls out the intermittent PII data files from batch and sends the remainder to Unicor for conversion. • Scenario 3. In this scenario the majority of the work contains PII or sensitive data and the private contractor processes all files.

4. 3. Processing of work. • The non-sensitive and non-PII data files are transported to Unicor. • The contractor sends Unicor a list of the inventoried files from the batch along with the shipment of the non PII portion. • Unicor checks the batch inventory against the files and keys in the metadata. • Unicor converts the documents over to scanned images. • Unicor confirms that all scanned images match the inventory. • The scanned images and metadata are burned to disc, encrypted, and returned to the contractor. • The contractor checks the inventory, recombines images and metadata with the sensitive or PII portion, and then delivers finished product to the end user.

5. Possible future processing scenario. • In this future scenario Unicor uses a contractor to scan and handle the original documents and has snippets of the image sent electronically to Unicor for data entry. • The document is broken between several data entry operators to where only a snippet or fragment of the document is seen by any one operator.

6. PII data work flow process.

7. Benefits of using Unicor: • Lower scanning and indexing cost. • Unicor’s data entry cost are similar to offshore labor rates. • Quality work. • Unicor’s scalable work force can gear up quickly to meet large influxes of work. • Unicor’s ability to process both PII data and non PII data from an agency rather than having to segment it out to two or more vendors. • Unicor has a contract vehicle in place with private vendors to provide services such as microfiche, microfilm, and other digitization. • Federal agencies can order from Unicor with IAA, MIPR (DD-448), or PO.

8. Benefits of using Unicor: • Federal contractors can use Unicor as a sub contractor on federal contracts. Unicor can provide contractors off shore rates with onshore facilities. Training can be conducted locally or regionally rather than off shore. • Unicor can assist small business in the fulfillment of their federal contracts. • Social economic benefits.

9. Contact information: • Carolyn Sheedy, Unicor Program manager, Data Services. • Tel # 202-305-3717 e-mail: Csheedy@twlakes.net • Fred Roach, Unicor Account Executive, • Tel # 931-536-4860 e-mail: Fredr@twlakes.net