10. INVENTORY

1. 10. INVENTORY

2. Unit Goal 10.1: The student will be able to summarize the process of maintaining an inventory of inmate property.

3. 10.1.1 The student will be able to identify some requirements of inventorying inmate property.

4. A. TCJS 265.10 - Inmate Property Checking: The receiving officer shall carefully record and store the inmate’s property as it is taken. A receipt signed by the receiving officer and the inmate shall be maintained in the inmate’s file. In the event an inmate refuses to sign the property receipt, the receiving officer, with a witness present, shall note the refusal and sign the receipt.

5. B. Update the property list of all inmate property, incoming and releasing

6. C. Accountability of inmate’s property

7. 1. Civil liability - negligence action in tort.

8. a. Tort – a civil or private wrong or injury for which a court will provide a remedy in the form of an action for damages (usually money) (Black’s Law Dictionary, 7th Ed.)

9. D. Inventory will be listed as follows:

10. 1. Indicate the proper manner of recording and securing inmates’ property

11. a. Know departmental policy and procedures regarding the correct procedure to record and secure property.

12. b. Obtain the correct form to use, and be able to successfully interview an inmate to properly complete the form

13. Let the form be the guide when questioning the inmate. Example: Ask the inmate, “Is this your ring?” If he says “no,” then ask whom it belongs to, etc.

14. c. Problems one may encounter when performing this task - give examples

15. d. The assistance of another officer may be necessary when you are dealing with an uncooperative inmate

16. E. Documenting and securing property

17. 1. Verbally describe the property in the presence of the inmate and document each inventoried article on the correct form.

18. a. Some of the more common articles include:

19. (1) Money

20. (2) Billfold, wallet, or purse

21. (3) Watch

22. (4) Jewelry

23. (5) Knife

24. (6) Keys

25. (7) Credit cards

26. (8) Eyeglasses

27. (9) Belts

28. (10) Shoelaces

29. b. List and describe all articles of clothing, as well as any other property the inmate possessed when arrested

30. c. If a large amount of money or any other suspicious evidence is found, notify the arresting agency or follow department policy

31. 2. When describing property, be specific as to:

32. a. Color

33. b. Shape and Size

34. d. Identifying characteristics

35. e. Serial number

36. f. Visible damage

37. g. Emblems

38. h. Design

39. I. Inscription

40. 10.1.2. The student will be able to identify guidelines for specific inmate property.

41. A. Jewelry.

42. 1. Color of metal and/or stone:

43. a. Metal: white, yellow

44. b. Stone: green, red, rose, etc. (Explain why one never refers to precious metals or gems by proper names in the description.)

45. 2. Stones and number of each (not the gem name).

46. 3. Shape or cut: shape or cut of stone, physical shape of watch, etc.

47. 4. Initials, inscriptions and dates: quote the exact initials or name (instead of describing the articles by stating “owner's name on same”)

48. 5. Jeweler's inscription: quote the exact inscription

49. 6. Emblems (charms, pins, rings, watches):

50. a. Lodges (e.g., Masonic, Elks, Knights of Columbus)