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Weber State University Information Technology Infrastructure Project

Weber State University Information Technology Infrastructure Project. Campus Meetings March - April 2004. Agenda. changing minds. ITIP/LYNX Update – Jean Fruth LYNX Student Update – Jennifer Willener HR Self Service – Cherrie Nelson Questions & Answers. IT Infrastructure Fall 2000.

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Weber State University Information Technology Infrastructure Project

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  1. Weber State University Information Technology Infrastructure Project Campus Meetings March - April 2004

  2. Agenda changing minds • ITIP/LYNX Update – Jean Fruth • LYNX Student Update – Jennifer Willener • HR Self Service – Cherrie Nelson • Questions & Answers

  3. IT Infrastructure Fall 2000 changing minds Systems Environment • DEC Hardware • SCT HRS Plus • SCT FRS Plus • The Raiser’s Edge • STAARS (Student & FAIDs) developed late1980’s • WSU Online developed 1997 • OTG Imaging Problems • Cumbersome Processes • Non-integrated data and processes • Not meeting students expectations • Nightmares the First week of semester • Difficulty extracting and merging data • Imaging system was for paper archives • Difficulty meeting Board of Regents data requirements • Multiple report generators

  4. IT Infrastructure Project changing minds VISION Weber State University’s information technology infrastructure will be state-of-the-art integrated software applications effectively and efficiently supporting students, faculty, alumni, friends and staff in the business processes for student information systems, financial services, alumni services, human resources and development efforts. OBJECTIVES • Technology Infrastructure to Support University Mission • Improve Customer Service through streamlining work processes and increase access to information Funding

  5. Prospective Students Students Faculty Alumni Family Staff Friends PRESENTATION INFRASTRUCTURE Luminis Portal – role based, customized; Crystal Enterprise Reports; Banner Internet Access & Self-Service APPLICATION INFRASTRUCTURE Application Server, Middleware, OS Services, Security, User Management Academic Administrative Community Finance Procurement Human Resources Alumni/Development Financial Aid Admissions & Records Registration & Billing Student Management WebCT VISTA Academic Advising Library Assessment Grade Book Campus Calendar E-mail Student Government SHARED APPLICATIONS Content Management, Banner Workflow, Legato Imaging, E-mail, Calendar, Form Fusion, Intellicheck, Data Warehouse, Payment Processing DATA STORAGE and IDENTITY MANAGEMENT INFRASTRUCTURE Oracle Databases, e-Directory, Sun One NETWORK & HARDWARE Application Servers, Web Servers, Computer Labs, Networking , Desktops, Wireless LANS, Routers, HUBS, Internet Access

  6. In Progress HR Self-Service (3/04) Business Process Redesign Luminis Platform III (5/04) Identity Management Infrastructure Alumni Portal & Self-Service (8/04) Admissions Release 6 (9/04) Academic History (10/04) Faculty/Staff Portal (12/04) Financial Aid & Scholarships (1/05) Degree Audit (2/05) Registration & Billing (3/05) Budget Release 6 (3/05) Timeline changing minds • Completed • Oracle License (6/2002) • Data Warehouse (ongoing) • Sun Microsystems (8/2002) • Crystal Enterprise (1/2003) • Luminis Portal (3/2003) • Finance Release 5 (7/2003) • Workflow (7/2003) • Xtender Integration (7/2003) • EVisions (7/2003) • WebCT Vista (8/2003) • Fixed Assets (12/2003) • HR Release 5 (12/2003) • Alumni Development Rel. 5 (2/2004) • Finance, A/D and HR Upgrade Rel 6 (3/04)

  7. Benefits changing minds • Integrated data; shared General Person • Common Reporting & Analysis Tool –improved access to information • Workflow and Imaging enhance & streamline business processes • Increased functionality • Electronic Purchase Requisitions & PO • Electronic distribution of payroll Direct Deposit Notifications • Starting this meeting Employees perform basic HR tasks online • IT Center of Expertise - Standard architecture (i.e., Oracle, Solaris, Sun) • Working to make business processes more efficient & effective

  8. LYNX Student changing minds • Team Leader – Jennifer Willener • Over 40 employees on Five Sub-teams • Accounts Receivable • Financial Aid • Admissions • Registration/Scheduling • Academic History/Degree Audit • Five member Advisory Group

  9. Lynx StudentSept. 2004 – March 2005 • Jennifer Willener, Team Lead • Systems to be converted/implemented • Academic Records/Transfer Articulation • Accounts Receivable • Admissions • Class Schedule • Course Catalog • Events Management • Faculty Load • General Student/Person information • Location Management & Housing • Recruiting • Registration • Financial Aid (federal loans, scholarships & student employment) • Curriculum, Advising and Program Planning (CAPP) • Student Web Access • Faculty & Advisors Web Access

  10. Lynx Student Timeline • September 2004 – Admissions Module for Students admitting Summer 2005 forward • October 2004 – Academic History go live with maintenance from STAARS • February 2005 – CAPP go live (Grad Eval) • Feb 1, 2005 – Financial Aid go live for 2005-2006 aid year (Fall 05 to Summer 06) • March, 2005 – Registration/Billing go live for Summer 2005 registration cycle.

  11. Student Sub-Teams & Satellites • Admissions • Registration • Academic History/ CAPP (Grad Eval) • Financial Aid • Continuing Education • Student Affairs • Accounts Receivable • Academic Affairs Advisory Group

  12. Student Implementation • Train the Team • Build the system • Test the system • Migrate the data • Test the system • Train the campus

  13. changing minds Questions & Answers E-mail: LYNX@Weber.edu Visit the project online at: http://LYNX.Weber.edu

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