Effective Meeting Practices

1. Effective Meeting Practices

2. A Think-Pair-Share Activity Think about the BEST meeting you have ever attended… With a partner, discuss this experience What happened at this meeting to make it the best? Prepare to share your partner’s experience with the group.

3. A Think-Pair-Share Activity Think about the WORST meeting you have ever attended… With a partner, discuss this experience What happened at this meeting to make it the worst? Prepare to share your partner’s experience with the group.

4. The qualities of an EFFECTIVEmeeting are…?

5. Steps for an Effective Meeting BDA Strategy Before the Meeting During the Meeting After the Meeting

6. Before the Meeting • Notify everyone as soon as you know about it. “Save the date” • Remind everyone in a fun way – use eye-catching graphics, color, etc. • Remind your team to bring items/assignments needed for meeting. • Create an agenda that is realistic for the amount of time you have and that reflects team members input. • Be sure they have an agenda before arriving.

7. Before the Meeting • Prioritize the agenda. • Your first few topics are generally the most important. • Have additional copies of the agenda or overhead or chart paper with agenda visible so all will have a copy even if they forgot to bring theirs. • Establish group norms, post the norms and follow the norms.

8. During the Meeting • Begin and end on time. • Clearly state the purpose and objectives of your meeting. • Have a warm-up activity. Brain teaser, sharing successes, etc • Feed them, they will come.

9. During the Meeting • Assigning roles • Sample Roles: Recorder, Reporter, • Time Keeper, Facilitator • Creating and sustaining working committees • Sample Committee: Attendance, Achievement/Promotion, Discipline, Communications, Business Partners, Internships, Assemblies, Field Trips, etc.

10. After the Meeting • Be sure everyone receives a copy of the minutes. • Reminders to team members: Date, time, location of next meeting, what is needed (homework) at the next meeting. • Personalized notes of thanks. Ex: Thanks for sharing your idea about ____ at the meeting. Thanks for bringing the pretzels and juice! Thanks for volunteering to help plan our assembly this month!

11. Steps for an Effective Meeting BDA Strategy Before the Meeting During the Meeting After the Meeting

12. Guidelines for Team Meetings • At each meeting your team should have conversations about: • Students – recognizing students, students of concern • Data - Attendance , lateness, predicting and preventing low attendance days, competitions, achievement • Instruction – Previewing lesson plans, interdisciplinary projects, units, lessons, common assessments, team teaching strategies, etc • Climate – activities and events to build the sense of community, welcoming students, addressing climate issues