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PUBLIC WORKSHOP

PUBLIC WORKSHOP. for the 2003 Urban Water Conservation Grant & Agricultural Water Conservation Loan Application Packages October 2002. Workshop Agenda. Welcome and Introductions 10:00 Urban Water Conservation Grant Application Package 10:30 Agricultural Water Conservation

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PUBLIC WORKSHOP

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  1. PUBLIC WORKSHOP for the 2003 Urban Water Conservation Grant & Agricultural Water Conservation Loan Application Packages October 2002

  2. Workshop Agenda • Welcome and Introductions 10:00 • Urban Water Conservation Grant Application Package 10:30 • Agricultural Water Conservation Loan Application Package 11:00 • Public Comment and Questions 11:30 • Adjourn 12:00

  3. Welcome and Introductions • An Update on the WUE Financial Assist. Program • Past Years • Introduction to the 2003 Application Packages

  4. An Update: 2001 & 2002 WUE grants • Complete 2001 Report: http://calfed.ca.gov/Archives/WaterUseEfficiency/adobe_pdf/2001_WUE_PSP_Awards.pdf • Complete 2002 Report http://www.owue.water.ca.gov/finance/

  5. WUE: An UpdateTwo-Year Summary

  6. Santa Clara Valley Water DistrictDeveloping Data for Landscape Water Budgets(2001) • Methods • Perform area measurement and analysis of Santa Clara County using multi-spectral images. • Multi-spectral data will be used in conjunction with current and historical weather data using CIMIS. • Benefits • Accurate landscape measurements will improve the District’s water demand forecasts and dry-year planning efforts. • Anticipated Water Savings: 10-20%, approximately 125 acre feet per year and 2,240 acre feet over 20 years. • Cost • CALFED Grant : $125,000 • Local Cost Share : $131,700

  7. Lost Hills Water District Reduces Lost Water(2001) • Methods • Two projects consisted lining 3 ½ miles of canal with concrete. • Benefits • Prevent canal water seepage losses to a saline shallow ground water table. • Reduction in drainage and maintenance costs. • Anticipated Water Savings: Approximately 170 and 110 acre feet per year (two canals) and 3,230 acre feet and 2,090 acre feet over 20 years. • Costs • CALFED Grant : $754,500 and $572,100. • Local Cost Share : $140,400 and $78,000

  8. WUEUrban Projects 2001

  9. WUEAgricultural Projects 2001

  10. WUEUrban Projects 2002

  11. WUEAgricultural Projects 2002

  12. Introduction to the 2003 Application Packages • Urban Water Conservation Grant Application Package • Agricultural Water Conservation Grant Application Package

  13. The Application • Part A: Desc. & Organ., Financ., & Legal Info • Part B: Engin. & Hydrological Feasibility • Part C: Envir. Docs & Permit Requirements • Part D: Need & Community Involvement • Part E: WUE Improvements & Other Benefits • Part F: Economic Justif. (Benefits to Costs)

  14. Who May Apply • Local Public Agencies involved with water management including: • Cities • Counties • Cities and counties • Joint power authorities • Other political subdivisions of the state • Incorporated mutual water companies

  15. Who May Apply (con’t.) • Applicant must have completed a plan and submitted it to DWR that meets the requirements of the Urban Water Management Planning Act

  16. Geographic Scope&Duration of Projects • Statewide • Duration • Expended within 3 years of contract execution • Discrete 12-month periods

  17. Eligible Projects: What is a capital outlay project? • Builds or buys something of a permanent nature (life of 7 years or more) that contributes to WUE • Project-Specific Equipment: • Construction, improvement, repair, renovation, and purchase and installation • Water Conservation Equipment: • Rebates

  18. Eligible Projects: Urban Best Management Practices (BMP’s) • Residential plumbing retrofit • System water audits, leak detec., & repair • Metering with commodity rates & retrofits • Large landscape • High-efficiency washing machines • Commercial, industrial, and institutional • Resid. ultra-low flush toilet replacement

  19. Eligible Projects: Potential BMP’s • Replac. of existing water-using appliances • Retrofit existing car washes • Gray water use • Distribution system pressure regulation • Swimming pool and spa covers • Point-of-use water heaters

  20. Ineligible Projects: • Wellhead rehabilitation • New storage tanks with expanded capacity • Water supply and treatment • Wastewater treatment • Flood control • Conjunctive use • Recycled water • Groundwater banking

  21. Ineligible Projects (con’t): • Replacement of existing funding sources for ongoing projects • Political advocacy • Water purchases • Establishment of reserve fund • Applicant’s litigation costs

  22. Conflict of Interest & Confidentiality • All applicants & reviewers are subject to State & federal conflict of interest laws • Applicant waives any right to privacy & confidentiality with respect to application information once the application is signed & submitted to DWR • All proposals will become public information

  23. Selection Criteria

  24. Process: Review, Evaluation, Selection, & Award • Proposals first reviewed by: • CALFED WUE Agency Team • Science & Economics Tech. Teams • Review Panel • CALFED agencies, stakeholders, subject matter experts • Review apps. & Tech. Team reports • Submit ratings based on Selection Criteria

  25. Process: Review, Evaluation, Selection, & Award (con’t.) • CALFED WUE Team • Receives ratings/comments from Panel • Produces prelim. list of recom. projects • Public Workshops / Public Comment • Recom. presented to the CALFED WUE • Final recom. to DWR and CALFED • DWR makes final decision • Selected projs. posted, contracts prepared

  26. Anticipated Schedule • Oct 1, 2002 - App Pkg released • Oct 8 to 21, 2002 - Public workshops • Dec 3, 2002 - Apps due (urban) • Feb 15, 2003 - Review, selection process completed • April 20, 2003 - DWR final fund. decision • Oct 1, 2003 - Contracts executed

  27. Submit: • 1 original application • 8 hard copies • 1 electronic copy (on 3.5 inch diskettes or a CD-ROM disk • PDF format OR • MS Word and/or Excel format • Font – 12 point • Number sections according to those in App. Pkg.

  28. Submit to: California Department of Water Resources Office of Water Use Efficiency P.O. Box 942836 Sacramento, CA 94236-0001 Attention: Marsha Prillwitz

  29. 2003 APPs ON THE WEB • Grant and loan application packages are available on the internet at: http://www.owue.water.ca.gov/finance/ • Due Dates: • Urban: DEC 3, 2002 3:00 pm (received) • Agricultural: continuous

  30. Application Part A Project Description, Organization, Financial and Legal Information

  31. A-1: Cover SheetA-2: Signature PageA-3: Checklist • Fill out the Cover Sheet (page 13) • Sign & date the signature page (page 14) • Use the Checklist to help you complete the application (page 15)

  32. A-4: Project Description & A-5: Maps • Narrative Description • Purpose, goals, objectives, & location • Summary of methods, procedures, expected outcomes, & benefits & costs • Maps (construction only) • 7.5 minute quad, 1:24,000 scale • Project components, water source, & conveyances from water source

  33. A-6: Statement of Work & Schedule • Work • Tasks, deliverables, costs, & quarterly expenditure projection • Match work schedule tasks with budget • Identify inseparable tasks • Schedule • Project start / end dates • Task start / end dates

  34. A-7: Monitoring & Evaluation • Describe monitoring & assess. procedures • List project-specific perform. measures • Tell how data & other information will be handled, stored, and made accessible • List expected products/outcomes (documents & information transfers)

  35. A-8: Qualifications of Applicant & Cooperators • Resume(s) of the project manager(s) • Not to exceed two pages • External cooperators • Identify and describe roles as they relate to the proposed project

  36. A-9: Innovation • Describe the innovative technologies and methodologies that will be employed • How do these contribute to improved efficiencies of projects throughout the State?

  37. A-10: Agency Authority • Legal authority • Authority to submit an application & enter into a funding contract • Agency formation • Required to hold an election? • Subject to review and/or approval by other government agencies? • Pending litigation?

  38. A-11: Oper. & Maintenance • For construction projects only (& meters) • Current facilities • O & M costs & revenue source • New or expanded facilities • O & M costs • cost impacts on current O & M budget • funds for add. O & M costs resulting from the project

  39. Application Part B Engineering & Hydrologic Feasibility

  40. Application Part B For construction projects only (includes meter installations)

  41. B-1:Certification StatementB-2: Reports & Previous Studies • Certification Statement • must be feasible hydro. & engineering • references for all sources of information • Project Reports & Previous Studies • reports/studies of the proposed project • What has been done to determine project feasibility?

  42. B-3: Prelim. Plans & Specs.Construction Inspection Plan • Preliminary Plans & Specs. • Info. (eg: types / quantities of construction, materials, dimensions, & drawings (at least 30%), location, mitigation measures) • Stand. & health & safety specs (OSHA) • Construction Inspection Plan • Who will inspect site/project before, during, & after construction and when?

  43. Application Part C Plan for Completion of Environmental Documents and Permitting Requirements

  44. C-1: CEQA/NEPA • Plan for required CEQA/NEPA compliance • Address environmental, social, economic impacts • Include mitigation plans as applicable • Include schedule of completion • CEQA/NEPA must be completed prior to contract execution • See App. Pkg. for multiple, pertinent resources and references

  45. C-2: Permits, Easements, Licenses, Acquisitions, & Certifications • Compliance with local, county, State, and federal permitting requirements • Environmental • Permits for CEQA/NEPA Section, Corps Section 404, Streambed alteration, and Take permits

  46. C-2: Permits, Easements, Licenses, Acquisitions, & Certifications (con’t) • Impacts to a reservoir or dam • Contact Division of Safety of Dams • See App. Pkg. for pertinent web resources

  47. C-3: Local Land Use Plans • Local Land Use Plans • Provide: • List of local land use/general plans • How proposed project fits within plans

  48. C-4: Legal Requirements • Applicable Legal Requirements • Provide evidence of or a plan for compliance: • Local surface water / groundwater ordinances • List of other local, State, and federal laws, statutes, regulations, and ordinances

  49. Application Part D: Need for the Project & Community Involvement

  50. D-1: Need for the Project • Describe the current water system: • System condition • Water sources • Existing distribution system • Current water system conditions vs. projected agency demand • Consistency with local / regional water management plans or other resource management plans

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