Annual Review Process for LPAC 2009-10

1. Annual Review Process for LPAC 2009-10 Austin ISD Office of Bilingual Education/ESL

2. Annual Review Timeline • April 5 window opens in LPAS • May 14th (tentative) TELPAS data available in LPAS • May 19th TAKS data available in LPAS for 3-12th grade • June 8th window for Annual Reviews closes in LPAS (all forms must be closed) • June 20 Report run for compliance with Annual Review completion Austin ISD Office of Bilingual Education/ESL

3. Who do I need to complete an Annual Review for? Austin ISD Office of Bilingual Education/ESL

4. Annual Reviews At the end of the year, the Committee reviews every ELL child • being served • with parental denials • exited during the previous 2 years that are being monitored • who has met exit criteria and continues to monitor students for 2 additional years Austin ISD Office of Bilingual Education/ESL

5. Annual Reviews What is reviewed? Any data that is available that can be used to make good, sound decisions on the following year’s placement, for example: • Benchmarks • Classroom Tests • State Criterion Test Data (TAKS) • Norm-referenced English and Spanish (when applicable) Standardized Achievement Test Data Austin ISD Office of Bilingual Education/ESL

6. Annual Reviews What is reviewed? (con’t) • Oral Language Proficiency Test Data • Reading Proficiency Test Data (TELPAS,TPRI, Tejas Lee etc.) • Grades • Anything that will give a well-rounded picture of the student’s growth and progress Austin ISD Office of Bilingual Education/ESL

7. When do students exit the bilingual or ESL program? Austin ISD Office of Bilingual Education/ESL

8. State Exit Criteria #1 19 TAC§ 89.1225(h-k) 1) TEA-approved tests that measure the extent to which the student has developed oral and written language proficiency and specific language skills in English Austin ISD Office of Bilingual Education/ESL

9. State Exit Criteria #2 2) Satisfactory performance on the reading assessment instrument under the Texas Education Code, §39.023(a), or an English language arts assessment instrument administered in English, or a score at or above the 40th percentile on both the English reading and the English language arts sections of a TEA-approved norm-referenced assessment instrument for a student who is enrolled in Grade 1 or 2; and Austin ISD Office of Bilingual Education/ESL

10. State Exit Criteria #3 3) TEA-approved criterion-referenced written tests when available, other TEA-approved tests when criterion-referenced written test is not available, and the results of a subjective teacher evaluation. Austin ISD Office of Bilingual Education/ESL

11. Updating LAS Links All students being considered for exiting, must receive an updated administration of the LAS Links. Contact the International Welcome Center at 414-6426 for additional LAS Links forms. Austin ISD Office of Bilingual Education/ESL

12. No Exiting before 1st grade Requirements for lower grades Students in Pre-Kindergarten, Kindergarten may notbe exited from a bilingual education or English as a second language program. Austin ISD Office of Bilingual Education/ESL

13. What about ELLs in Special Education? Austin ISD Office of Bilingual Education/ESL

14. ARD LPAC Collaboration For LEP students receiving special education services, the Admission, Review and Dismissal (ARD) committee must work in conjunction with the LPAC to determine exiting. Austin ISD Office of Bilingual Education/ESL

15. ARD LPAC Collaboration • An ARD LPAC Committee meeting must be held for a Special Education student in order to determine the LEP exit criteria of student as well determine the appropriateness of exiting the student when the criteria has been met. Austin ISD Office of Bilingual Education/ESL

16. ARD/LPAC Collaboration meeting is required for ELLs who are also in Special Education. • ARD/LPAC Collaboration must happen and be documented in SEEDS before the Annual Review LPAC meeting. • Refer to ARD/LPAC Collaboration Handout Austin ISD Office of Bilingual Education/ESL

17. ARD LPAC Documentation • Once a student is recommended for exiting LEP status in SEEDS, the exit criteria and decision is transmitted to LPAS. • LPAC must exit the student in LPAS to receive a parent notification form to be sent home for a signature. Austin ISD Office of Bilingual Education/ESL

18. LPAC Responsibilities • The LPAC must ensure that the exit decisions are appropriate so that reclassification as LEP and re-entry to a Bilingual/ESL program can be avoided. • All members should be confident in the decision to exit each student using the state criteria. Austin ISD Office of Bilingual Education/ESL

19. Parent Signature Approval Requirement • Once the LPAC reclassifies a student as non-LEP, parents must be notified that the student has met state criteria for exit and will be monitored for 2 years. • Parent’s signature approval of the student’s exit must be present in the student’s record folder Austin ISD Office of Bilingual Education/ESL

20. What happens after LEP students exit the Bilingual or ESL program? Austin ISD Office of Bilingual Education/ESL

21. After Exiting Monitoring Exited Students • The LPAC committee is also responsible for monitoring exited students for the two years that follow the year that they exit the Bilingual or ESL program. TEC §29.0561 • Monitoring consists of incremental, documented review of grades, academic progress,TAKS scores, etc... Austin ISD Office of Bilingual Education/ESL

22. Conduct English LAS Links Updates prior to the LPAC meeting • Hold ARD/LPAC meetings for Special Education students that you think should exit • Plan ahead to get signatures for exiting students. Austin ISD Office of Bilingual Education/ESL

23. What if exited students are not successful in the general education classroom? Austin ISD Office of Bilingual Education/ESL

24. Reclassification/Exit LPAC Responsibilities • Newly exited students naturally experience adjustments to the mainstream classroom environment. • Districts should be aware of this and utilize all available resources to ensure former ELL students continue to achieve academic success. Austin ISD Office of Bilingual Education/ESL

25. Monitoring • During the first two years after a student is exited out of a bilingual education or special language program under Section 29.056 the language proficiency assessment committee shall review the student’s performance at the end of each grading period. The LPAC will consider… Austin ISD Office of Bilingual Education/ESL

26. Monitoring (1)the total amount of time the student was enrolled in a bilingual education or special language program; (2) the student’s grades each grading period in each subject in the foundation curriculum under Section 28.002 (a) (1); (3) The student’s performance on each assessment instrument administered under Section 39.023 (a) or (c).; Austin ISD Office of Bilingual Education/ESL

27. Monitoring (4) the number of credits the student has earned toward high school graduation, if applicable, and (5) any disciplinary actions taken against the student under Subchapter A, Chapter 37. Austin ISD Office of Bilingual Education/ESL

28. Monitoring After an evaluation under this section, the LPAC may require intensive instruction for the student or reenroll the student in a bilingual education or special language program. Austin ISD Office of Bilingual Education/ESL

29. LPAS Forms • L7.1 Annual Status Review- PK-2 Grade Form • L7.1 Annual Status Review Notification • L7.2 Annual Status Review –3rd-12th Grade Form • L7.2 Annual Status Review Notification Austin ISD Office of Bilingual Education/ESL

30. LPAS Forms • L7.3 Monitoring- Exited students in First Year (F) or Second Year (S) • L7.3 Monitoring Notification Austin ISD Office of Bilingual Education/ESL

31. LPAS Forms • L15 Annual Review Summary for PK-2 (LPAC Signatures) • L16 Annual Review Summary for 3-12 (LPAC Signatures) Austin ISD Office of Bilingual Education/ESL

32. Student Information Who is responsible for getting all of the LPAC information, maintaining it, and following up? Austin ISD Office of Bilingual Education/ESL

33. By June 1st •  Share Annual Status Review and Monitoring form directions with teachers who will complete the forms. • Complete L7.1 or L7.2 Annual Status Reviews forms for all ELL/LEP students. This includes students in Bilingual Education, ESL or on denials. Austin ISD Office of Bilingual Education/ESL

34. Before June 1st • Complete L7.3 Monitoring forms for all students who are within 2 years of exiting LEP status. • Conduct LPAC meetings to review all L7.1 and L7.2 Annual Status Review forms and L7.3 Monitoring forms. Austin ISD Office of Bilingual Education/ESL

35. Before June 1st • Send home Parent Notifications of the Annual Status Reviews and Monitoring meetings after the LPAC meetings are held. • Receive parent signatures from students who will be exiting or re-entering LEP status. Austin ISD Office of Bilingual Education/ESL

36. Before June 8th • Close all L7.1, L7.2 Annual Status Reviews an L7.3 Monitoring forms for school year 2009-2010 in LPAS • File the Annual Status Review and Monitoring Parental Notifications (with signatures if received) in the student’s green ELL/LEP folder within the cumulative folder Austin ISD Office of Bilingual Education/ESL