Advanced Topics In Tourism

1. Advanced Topics In Tourism Incentive and Meeting Planning Travel

2. Incentives • What are they • Award Programs • Executive Programs • VIP/Concierge Programs • Client/Sales Programs

3. Define Group Incentive • Group travel is the traditional format of choice for many companies to deliver incentives. On a group program the entire group participates in the same itinerary at the same time. Individual Incentive • Individual Incentive programs allow participants to choose their own reward based on the parameters you set.

4. Group travel offers many advantages: It is predicable; you know exactly when your group will be out of the office, and for how long • You have control over the experience – you can reinforce your company brand and message • With all your winners in one place company meetings and seminars are easily arranged • Group travel experiences can build great camaraderie between team members and between participants and senior management as well • Group travel programs can be very cost effective as many participants are sharing the organization and management expenses

5. Examples of group programs: Your 100 top sales performers go on a culinary tour through Tuscany. Your 16 best performers go to a remote fishing lodge in Alaska and take daily float plane excursions to the best salmon streams. Your top 50 product reps go to Hawaii to enjoy a five star resort and participate in a variety of daily adventures, ranging form hiking the volcanoes, to bicycle touring, and sea kayaking. IExplore.com

6. Individual incentives advantages: • Participants can choose their own reward. This is often the preferred method for recipients. • You don't have all your performers out at the same time. • Recipients can travel when it is most convenient or attractive for them based on their individual needs and/or responsibilities. • Participants can participate in their own personal version of an adventure. • Individual travel rewards are more popular with accompanying spouses/guests.

7. Individual Itineraries

8. Educational Trips

9. Pre-Event • Full proposal and itemized costing developed in line with the brief and budget • Development of specialized marketing programs to complement and raise the perception of incentive campaigns or conference • Regular client meetings with Action Plans and Contact Reports, keeping the client fully up to date with project development • Development of a Payment Schedule advising deposit requirements and critical payment dates and management of payments to all suppliers • Inspection Visit to confirm all aspects of the program • The production of a complete Travel Information Pack containing pre-departure registration form, general travel notes, itinerary and bag labels, with full co-ordination of copywriting, design and dispatch • Registration system enabling the production of all manifests • Dedicated 'hotline' facility if required, where participants speak directly to the client’s travel headquarters • Organization of Travel and Event Insurance where required

10. On-Site • Dedicated travel staff to accompany the group and co-ordinate all aspects of the program, including airlines, hotels and destination management companies • Dedicated Hospitality Desk in each location - a constant point of contact for all guests • Advance inspection of all venues and services to ensure the required standard of readiness

11. Post-Event • Production of a detailed Final Account according to client specification • Management of all final supplier payments • De-briefing meeting with client • Production of attendee questionnaire and analysis if required • Innovative Executive Retreats • Cruises • Awards Weekends • Associations and Clubs annual excursion • Educational and Cultural Trips • Spas • Adventure Trips (Heli-skiing, climbing, etc.)