Even the Basics of Data Protection is a Great Responsibility

1. Even the Basics of Data Protection is a Great Responsibility Even the Basics of Data Protection is a Great Responsibility We live in a fast-changing world, a world that offers us a lot of information at any given time, also information as supplied by the public and those clients we deal with over the internet, for example. Their privacy and the protection of their data becomes our responsibility the moment we collect such data and begin to process it. It is every service provider’s task to make sure that the information they collect and have access to, is not divulged to other parties so as to constitute a break in trust, for example. This refers, specifically, to instances where personal information is collected and processed in, for example, the EU countries and organisations. The regulation that governs protection of personal data data is the GDPR – the General Data Protection Regulation. It ensures that individuals’ and organisations’ data and privacy remain protected and will not be divulged to parties that have no direct interest in their data by imposing strict rules that are punishable. Any company that aims to operate within the EU should ideally have a dedicated third-party or internal team to ensure they meet all demands in terms of how well they protect their

2. customers’ and clients’ data. It is also true that this can be a complex task, as not every organisation or business necessarily has the knowledge and expertise to be sure they know how to meet all demands and regulations in terms of which GDPR is to be met. Therefore an outside, or independent, service is often called upon to assist the business to be sure they are compliant in terms of all regulations. An independent service is often quite specialist and will have all the important requirements at their fingertips – leaving the business to concentrate on their core function, such as growing their business or paying attention to other areas of their business. Instead of adding to the workload of a specific member of staff in one’s office, most organisations may find it easier to employ the services of an independent service provider to look at the important issues so your business remains compliant. For example, a good service provider will always consider important issues such as, say, how data is treated and dealt with in your organisation – to ensure personal data is protected. This means you need to understand all aspects related to how you collect data from those that you are in touch with, how you are using such data, how and where you store this information – and who you pass it on to, in other words who you are sharing it with. This is a huge responsibility; you do not want to be liable for breach in this regard as you may open yourself and your organisation up to some serious fines and even litigation. It is important that those clients and individuals whose data you have collected, understand what you will be doing with such data, how you will protect their privacy and how you may be dealing with their data. They may want you to have systems in place – even in writing – to convince them that you comply with all GDPR requirements in terms of which you have access to their information and data. You will have to be sure your record keeping in this regard is 100%, that good practice is always followed and the right protocols in place to ensure applicable policies are in place for GDPR, that these are working well and that every support structure is in place to help a

3. business feel confident that they are following all the important steps and that they are not in danger of being in breach of any important principles. An example of one of these principles is making sure that you only keep data for only as long as is necessary. Not all businesses understand this principle and follow due process. This is only an introduction into what a business’s responsibilities are in terms of GDPR compliance. Of course it involves much more and most businesses find that using the services of an experienced firm to assist them is the answer to making sure they are always compliant. About Us About Us At Tacita we are a General Data Protection Regulation (GDPR) Audit Company that assists organisations with their responsibilities in terms of which they are required to manage their subjects’ data security. We offer our own clients a professional service whereby our guidance on GDPR responsibility and governance ensures that they remain compliant and are not in danger of sanction and fines. We offer different options to ensure you are given the best tools right from our in-depth assessments to compliance reports – and our superior GDPR toolkit. Ours is a service based on years’ knowledge and expertise to give clients the confidence that their GDPR responsibilities are always met. For more about us, please visit https://www.tacita.io/