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Engineers’ Council

Engineers’ Council. October 13 th , 2011. Agenda. Ben and Courtney to discuss USG funding for new organizations Expo follow-up Discuss Funding Requests Vendor ID debacle Upcoming events. Expo. Honest feedback would be appreciated

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Engineers’ Council

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  1. Engineers’ Council October 13th, 2011

  2. Agenda • Ben and Courtney to discuss USG funding for new organizations • Expo follow-up • Discuss Funding Requests • Vendor ID debacle • Upcoming events

  3. Expo • Honest feedback would be appreciated • Any things you noticed that could make it better next year? • How did you feel about the breadth of companies/majors hired, etc? • We should have an exact breakdown of the finances next mandatory meeting

  4. Funding Requests • This is our main way of providing funds. • You must prepare a PowerPoint presentation from the template located on our website. The template will be updated in the next couple of days. • You will be reimbursed based on a method derived by the Joe (treasurer) and approved by E-Council • You should apply for funds to pay for a specific event, which you will describe in your presentation • Current method: • $100 per volunteer hour • Up to 30% of your budget • $3,000 maximum • $200 minimum (0 hours) – assuming attendance elibility

  5. Funding Requests (cont’d) • You can only apply once a year • Organizations new to E-Council are generally not eligible for funding, but if you’ve been here every meeting and have volunteer hours, I don’t see why you shouldn’t be funded • Volunteer hours from last year (hours logged after you requested funds) roll over to this year and will be counted • Please meet with your organization and have the quarter you will be requesting funds and the amount you will be requesting by next mandatory meeting

  6. Funding Requests (cont’d again) • Funding request presentations for fall quarter will be held during November 10th’s mandatory meeting. • They will be discussed and approved during November 17th’s mandatory meeting (a little different than last year, because of Thanksgiving) • If you’re planning to request funds this quarter, please start thinking about your presentation, but keep in mind: • The presentation is not a big deal, so don’t get stressed out • It should only last 5-10 minutes and cover what is laid out in the template. • You can talk about more if you want to, but you don’t have to

  7. Vendor ID = EIN # • They told me it wasn’t the same • They lied • Please work with your advisors to have this number by next meeting! • Sorry about all the confusion The number looks something like this: 0000123456789 or 98-7654321 You can get this number from the bank with which you have your account. It is NOT the one on the Union website.

  8. Upcoming Events • I would like to thank several people involved in the Expo planning process. Would you mind allotting $200-$250 to send them a gift? • I would like to host a band at the Union on Wednesday, November 16th at Woody’s Tavern. We will have to pay for a few things (the band, some equipment rental fees, an A/V guy from the Union). • The show will go from 9ish-12 midnight • Anybody can attend – OSU or non, Engineering or non • Free admission

  9. Next Mandatory Meeting (10/27) • Please bring the following information: • EIN # (Employer Identification Number) • It’s the IRS tax-id number • The quarter you will be requesting funds and the amount you will be requesting

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