MSTCS Noell A. Bolleurs

1. MSTCS Noell A. Bolleurs Cost Documentation Training

2. Terminal Performance Objectives Review when to use the Oil Spill Liability Trust Fund (OSLTF) and/or the Comprehensive Environmental Response, Compensation and Liability Act funding (CERCLA). Review the different Cost Documentation Forms used to document using OSLTF and CERCLA funding. Given a realistic scenario, demonstrate the ability to complete cost documentation IAW the National Pollution Fund Center requirements. Cost Documentation Training

3. References USCG Sector Federal On-Scene Coordinators Representative (FOSCR) Performance Qualification Standard. U. S. Coast Guard Federal On Scene Coordinator (FOSC) Finance and Resource Management Guide (FFARM) U. S Coast Guard Marine Safety Manuals, COMDTINST M16000 (Series) USCG National Pollution Funds Center Website http://www.uscg.mil/NPFC/RESPONSE/ Cost Documentation Training

4. Response Funding • Oil Spill Liability Trust Fund (OSLTF) – is the source of funding to prevent, respond to and allow for instant deployment of cleanup equipment, the initiation of Natural Resource Damage Assessments (NRDA) related to oil discharge and compensation. • Adequate funds • Establish liability • Compensation (claims) Cost Documentation Training

5. OSLTF $2.7 Billion Dollar Trust Fund • Appropriations by Congress • Claims Emergency Fund Principal Fund • State access • NRDA “initiation” • Removal actions • Tax collections, recoveries, fines, penalties, interest Federal On-Scene Coordinator Representative Training

6. Response Funding (threshold)Does the OSLTF apply? • Is the substance oil? • Is there a discharge or a substantial threat of a discharge? • Is the discharge or threat of discharge into navigable waterway? Federal On-Scene Coordinator Representative Training

7. Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) • Purpose • State responsibilities under PRFA • CERCLA (CPN) vs. OSLTF (FPN) Cost Documentation Training

8. CERCLA • Funding limitations, procedures, and requirements: • Discovery and notification • Removal site evaluation • Removal action • Remedial site evaluation/priorities • Remedial investigation feasibility studies/remedy; off-site response actions; state involvement Federal On-Scene Coordinator Representative Training

9. Cost Documentation • How do I make sure I am documenting everything that the NPFC requires? • Follow the NPFC Case/Cost Documentation checklist for Federal Project Numbers (FPN), CERCLA Project Numbers (CPN) and Disaster Project Numbers (DPN). NPFC 16480 (Rev. 07/09) • Checklist is on the NPFC website. Federal On-Scene Coordinator Representative Training

10. Cost Documentation (Cont.) Cost Documentation Training

11. Cost Documentation (Cont.) • How many different cost documentation forms are there? • CG-5136 A-F Cost Documentation Training

12. Cost Documentation (Cont.) • CG 5136-A • Used by the FOSC(R) • Used at the end of a spill or at intervals for large spills • Used to summarize all resources used during removal activities of a pollution incident Cost Documentation Training

13. Cost Documentation (Cont.) Federal On-Scene Coordinator Representative Training

14. Cost Documentation (Cont.) • CG 5136-B-E • Used by the FOSC(R) • Used to document all government personnel, equipment and other resources incurred each day of removal activity. • 5136-E incorporates all forms B-E into one Excel spreadsheet so that multiple paper forms are not required to be maintained • Large and Small spill forms • Updated GSA Standard Rates included as drop down • Easy to update and print Cost Documentation Training

15. Cost Documentation (Cont.) • CG 5136-E1-4 • E-1 Used by contractors to document personnel • E-2 Used by contractors to document equipment • E-3 Used by contractors to document materials • E-4 Daily resource report short form Federal On-Scene Coordinator Representative Training

16. Cost Documentation (Cont.)5136-E-1 Federal On-Scene Coordinator Representative Training

17. Cost Documentation (Cont.)5136-E-2 Cost Documentation Training

18. Cost Documentation (Cont.)5136-E-3 Cost Documentation Training

19. Cost Documentation (Cont.)5136-E-4 Cost Documentation Training

20. Cost Documentation (Cont.) • CG 5136-F • Used to document and track a projects ceiling and compute cumulative obligations against the fund during an incident. • This is automatically done in the CG5136-E version. Cost Documentation Training

21. Cost Documentation (Cont.)5136-E-4 Cost Documentation Training

22. COST Documentation Scenario Cost Documentation Training