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Troy University’s Online Timecard Initiative

Troy University’s Online Timecard Initiative. Overview. Goal of this initiative Timeline for submitting and approving the online timecard Accessing Trojan Web Express Entering time worked Reviewing/approving submitted work time Confirmation of submission to Payroll Implementation.

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Troy University’s Online Timecard Initiative

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  1. Troy University’sOnline Timecard Initiative

  2. Overview • Goal of this initiative • Timeline for submitting and approving the online timecard • Accessing Trojan Web Express • Entering time worked • Reviewing/approving submitted work time • Confirmation of submission to Payroll • Implementation

  3. Goal of Online Timecard • Streamline the submission and approval process for timecards. • Improve reporting of hours worked. • Eliminate the need to estimate future time worked due to submission timelines.

  4. Timeline for Submission • 11:59pm Saturday of the second week in the pay period: employee must submit hours worked. • 12:00pm Monday following the end of the pay period: supervisors must review, take any corrective action, and approve timecard. • After 12:00pm Monday: issues that arise will require coordination with Payroll.

  5. Access Trojan Web Express

  6. Click on Continue to Trojan Web Express

  7. Click on Log In

  8. Log In to Web Express

  9. Web Express Home Page

  10. Employee View of Web Express

  11. Select Position

  12. Enter Time for the Position Detail Form

  13. Enter Time for the Position Summary Form

  14. Electronic Signature

  15. Confirmation

  16. Approval or Rejection Email from Supervisor

  17. Supervisor View of Web Express

  18. Supervisor View of Time Pending

  19. Alternate Supervisors Only • Choose the primary supervisor for whom you are reviewing timecards.

  20. Supervisor Options Supervisor Decision Please correct time for leaving early Wednesday. Supervisor Comments

  21. Email Received by Employee

  22. Supervisor Options • The supervisor may enter time for an employee when the employee is unable to enter his/her own time. • Supervisors should avoid entering time for employees when possible to ensure employees sign the final timecard. • The proper procedure for changing a timecard is for the supervisor to reject the submission and provide feedback for revisions.

  23. Implementation • Student workers will begin using the new process in September. • Campus-by-campus rollout will begin in late September. • Full implementation should occur by December.

  24. Guides for Employees and Supervisors • Step-by-step guides are available for employees and supervisors. • Guides may be found on the Troy University website under Payroll in the Human Resources section. • www.troy.edu/humanresources/payroll.html

  25. Questions

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