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PTA President’s Course

PTA President’s Course. Myths, Legends, and Facts. Don’t believe everything you’ve heard about being PTA president! Do learn how to handle those myths and legends by understanding the facts. President is the EASIEST JOB IN THE PTA!. Leadership.

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PTA President’s Course

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  1. PTA President’s Course

  2. Myths, Legends, and Facts • Don’t believe everything you’ve heard about being PTA president! • Do learn how to handle those myths and legends by understanding the facts. • President is the EASIEST JOB IN THE PTA!

  3. Leadership • Leadership skills are acquired through study and practice. • Good leaders LEAD by example to help others learn from them. • Leaders provide and encourage leadership development opportunities….training!

  4. Driver Takes action Controls the situation Makes decisions Task-orientated Assertive Goals-driven Expressive Needs to be liked Needs recognition Works well with others Highly responsive to others Delegates Leadership Styles

  5. Amiable Concerned about people and relationships Dislikes conflict Not assertive, but is responsive Works well with others Analytical Appreciates detail, accuracy, precision Avoids confrontation Takes time to consider before making decision Not assertive or responsive Leadership Styles (cont.)

  6. Duties of President • Refer to bylaws and standing rules to find the job description. • An up-to-date procedure book is a good reference.

  7. President responsibilities • Presides at all meetings of the association including executive committee; board and general membership • Signs all contracts and legal documents • Has a fiduciary responsibility • Serves as ex-officio of all committees, EXCEPT: Nominating and Auditing

  8. President Responsibilities Cont. • Encourage participation • Provide opportunities for leadership development • Receive and disseminate information from the Illinois PTA and the National PTA • Represent the association

  9. Procedure Book • Three ring binder; folder; flash drive • Contains: Bylaws Rules Procedures Correspondence BrochuresOther Suggestions?

  10. Building a board • Successful boards should: • Be diverse • Encourage good communication • Share the work • Promote leadership training • Work at team-building

  11. PLAN • Set Goals • Set Calendar based upon the needs of members • Create Budget • Be Flexible/Have “back-up plan”

  12. Specific Answers the questions Who? What? When? Where? Which? Why? Measurable Answers the questions How many? How much? How will I know when the goal is met? Setting S.M.A.R.T. Goals

  13. Achievable Answers the questions Can the goal be met? Is the goal realistic? Do we have the knowledge, skills, and resources necessary to meet the goal? Relevant Answers the questions Is the goal applicable? Is the goal useful? Is the goal in line with the Mission, Objects and Vision of the PTA? Setting S.M.A.R.T. Goals (cont.)

  14. Setting S.M.A.R.T. Goals (cont.) • Time-Specific • Answers the questions • Is there a start date? • Is there a completion date? • Did we allow enough time to accomplish the goal?

  15. The Budget Process • Budget is created using input from officers, chairmen, and PTA members • Proposed budget is accepted by PTA board • Proposed budget is adopted by generalmembership • Budget must come before membership for any changes

  16. Running a Meeting • Always be prepared—be sure to create an agenda in advance • Create an outline to follow (if needed) • Follow Parliamentary Procedure • Rely on the other officers for help • Be friendly, yet professional

  17. Parliamentary Procedure • Become familiar with the basics • A motion must be made before discussion takes place • Unless the motion comes from a committee, it needs a second before discussion takes place

  18. Parliamentary Procedure (cont.) • Motions may be amended four ways by: • Inserting text • Striking (removing) text • Striking and inserting text • Replacing whole paragraph with a substitute It is: “I Move That…” Not: “I Make a Motion…”

  19. Effective Communication • Communicate with PTA members by • Newsletter (printed and electronic) • E-mail • Web page • Social Networks • Phone tree • Notes home • Text message • Message Boards

  20. Effective Communication Communicate outside the PTA by: Meeting with school/district administrators regularly. Offering administrators opportunities to attend PTA leadership training. Sharing PTA information with administrators. Attending school board meetings. Participating in community organizations and events. Regularly send news to the media

  21. Conflict Resolution • Prevent conflict by fostering open communication and understanding • Resolve conflict by • Focusing on issues, not individuals • Seeing the issue from both sides • Seeking win-win solutions • Keeping communication open • Thinking about desired outcome

  22. Time Management • Do it! • Delegate it! • Dump it!

  23. STAY ON TRACK Plan ahead and create the PTA Calendar.INCLUDE: Illinois PTA Annual Convention Illinois PTA State Conferences School Board Meetings PTA District and Region Annual Meeting and activities National PTA Convention Community Events Reflections Deadline Children’s Events

  24. Resources • District Director or State Board Member assigned to your area • Officers; Consultants; State Program Directors and Region Director • Illinois PTA Office: 800-877-9617 • Illinois PTA Website: illinoispta.org • National PTA Website: pta.org • Illinois PTA BULLETIN • Illinois PTA Local Unit Packet • National PTA Annual Resources and/or Back To School Kit • Illinois PTA: 800-877-9617

  25. YOU ARE THE PRESIDENT! LEAD!

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