H2020 - Rules for participation and financial rules

1. H2020 - Rules for participation and financial rules Katarina Lenova, 4 February 2014

2. Rules for participation GSA types of actions Minimum No of participants per Consortium SMEs and Associated countries Who can get funding Company registration and validation

3. GSA: 4 topics & 2 types of actions • Some rules are different for IA and for CSA

4. Minimum No of participants • IA: Minimum three independent legal entities established in different member state or associated country • CSA: Minimum one legal entity • GSA encourages creating consortia with more beneficiaries! • GALILEO-2-2014: Small and Medium Enterprise (SME) based EGNSS applications -> Coordinator must be an SME

5. Definition of ‘SME’ Definition:micro-, small- and medium-sized enterprise • Enterprise: any entity engaged in an economic activity, irrespective of its legal form, e.g.: • self-employed persons or family businesses • partnerships or associations • SMEs: • employ fewer than 250 persons • annual turnover is not exceeding EUR 50 million and/or • annual balance sheet total is not exceeding EUR 43 million

6. Definition of ‘Associated country’ Definition: third country which is party to an international agreement with the Union: • Latest list of countries available at: http://ec.europa.eu/research/participants/data/ref/h2020/wp/2014_2015/annexes/h2020-wp1415-annex-a-countries-rules_en.pdf • For example: • acceding countries, candidate countries and potential candidate countries • European Free Trade Association (EFTA) members, or countries covered by the European Neighbourhood Policy

7. Who can get funding? • Any legal entity established in a Member State or associated country, or created under Union law • Any international European interest organisation • Any legal entity established in a third country if certain conditions apply • List of countries will be published in H2020 online manual

8. Company registration Registration of organisation Proposal submission Validation of organisation • Registration: • Every participant has to register! • To check if registered: http://ec.europa.eu/research/participants/portal/desktop/en/organisations/register.html • Info for registration: • legal status and • info on finances • Proposal submission: • Described in another presentation LEAR appointment Financial viability check

9. Company validation Registration of organisation Proposal submission Validation of organisation • Validation: • Only if proposal accepted • Supporting docs will be requested to prove legal name, form and address • LEAR - Legal Entity Appointed Representative • Financial viability check • Always for coordinators of projects with > EUR 500K funding unless they are public bodies • May be needed for others – EC contacts you LEAR appointment Financial viability check

10. Financial Rules Funding rates Indirect cost rate Subcontracting and 3rd parties Reporting requirements

11. Single funding rate for direct costs One project = one rate • Same rate for all beneficiaries and all activities in the grant. • Rate depends on the type of action

12. Funding rates for GSA grants • Innovation action (IA) • 70% of the total eligible costs • Exception: 100% of the total eligible costs for non-profit legal entities • Coordination and support action (CSA) • 100% of the total eligible costs No differences among cost categories (RTD, mgmt, dem, oth)!

13. Indirect costs • 20%? • 60%? • Real? • Simplified? • 25% of the total eligible costs excluding: • Subcontracting • Costs of resources made available by 3rd parties • Financial support to 3rd parties

14. Subcontracting • Same rules as in FP7: • may cover only a limited part of the action • best value for money or, if appropriate, the lowest price • must avoid any conflict of interests • Subcontracted tasks and related costs in Annex 1

15. Third parties Definition: entities which participate in the action but do not sign the GA (including entities linked to the beneficiaries) • Can get funding: • Max GSA contribution is EUR 60.000 to each 3rd party • Certain criteria must be fulfilled. See: http://ec.europa.eu/research/participants/data/ref/h2020/wp/2014_2015/annexes/h2020-wp1415-annex-k-fs3p_en.pdf • Can provide contributions in kind

16. Reporting – working time • Time recording: • Still needed for everybody • Exception: when person is working full-time on the project • Annual productive hours – option to choose: • Fixed number (1720) • Individual annual productive hours (calculated on the basis of the ‘annual workable hours’ of the employee: hours worked + overtime - absences) • Standard annual productive hours (calculated based on usual accounting practices)

17. Reporting - certificates • Certificate on the financial statement: • Grant claimed > EUR 325,000 • At the end of project • Certificate on the methodology to calculate unit costs • Needs to be accepted by the EC

18. Ex-ante checks

19. Thank you! • Additional info: • H2020 EC website: http://ec.europa.eu/programmes/horizon2020/en • Participant Portal: http://ec.europa.eu/research/participants/portal/desktop/en/home.html