Buried Treasure: Digitizing a Hidden Library Collection

1. Buried Treasure:Digitizing a Hidden Library Collection Miraida Morales Rutgers University School of Communication & Information miraidam@gmail.com @MiraidaM on Twitter

2. The project:to build a digital library of heraldry design Rutgers University Princeton University Puerto Rico

3. The man:Roberto BeascoecheaLota b. 1915-d. 2004 1956: went to work at the newly formed Institute of Puerto Rican Culture as a historian and advisor Eventually to become Director of the National Library of Puerto Rico

4. The collection Unprocessed Organized in folders by municipality only Handmade sketches, handwritten notes, bibliographies, correspondence, invitations to official unveilings, telegrams, drafts of heraldry description, glossaries of heraldic terms, official memoranda

5. Sketch of flag of Vieques date: August 10, 1975 signed by RBL

6. Cataño, studies for coat of arms date: unknown Cataño, Sketches for coat of arms & flag date: unknown

7. The process Planning Inventory & Selection Platform, metadata scheme Uploading files & metadata creation Digitization Prototype & Digital Library 3 months

8. Support Tools: HP Scanjet N9120 Document Flatbed Scanner External Hard Drive Greenstone Manual Online resources Personnel: 2 librarians 5 full-time staff members 2 part-time staff members 2 IT staff, shared

9. Challenges Budget: $0 Government holidays: 5 in July alone AC system in the Library broke No access to scanner or hard drive until last week in June Government closures due to tropical storms

10. The challenges Tropical Storm Emily Tropical Storm Irene

11. The outcome Instituto de CulturaPuertorriqueñahttp://www.icp.gobierno.pr/ BibliotecaNacional de Puerto Rico http://www.icp.gobierno.pr/bge/index.htm Heráldica Municipal http://icp-5.icp.gobierno.pr/greenstone/cgi-bin/library.cgi?site=localhost&a=p&p=about&c=herldica&l=en&w=utf-8

12. Looking ahead • Grant proposal to: • Upgrade interface • Develop better resource discovery • Bilingual access points • Grow the collection • Provide guides to the collection for different users: teachers, • students, artists, researchers, children, general public • Develop & carry out a marketing strategy

13. ¡Gracias!

14. Guide to Images & References BeascoecheaLota, R. (1975). Boceto a color de la bandera de Vieques. BibliotecaNacional de Puerto Rico. BeaschoecheaLota, R. (n.d.) Bocetoslineales del escudo y la bandera de Cataño. BibliotecaNacional de Puerto Rico. BeascoecheaLota, R. (n.d.) Bocetoslineales a manopara el diseño del escudo de Cataño. BibliotecaNacional de Puerto Rico. Berkowitz, B. (2011, August 22). Analysis: Hurricane could boost insurance pricing. Reuters. Retrieved from http://www.reuters.com/article/2011/08/22/us-hurricane-insurance- idUKTRE77L6SE20110822 Defense Department. (2010). The Institute of Heraldry celebrates 50th anniversary. (Defense Dept. Doc. No. WLNR21832363). Washington, DC: US Government Printing Office. Gobierno de Puerto Rico. (2010). Escudo de Puerto Rico. Retrieved from http://www2.pr.gov/SobrePuertoRico/ SimbolosNacionales/ Pages/Escudo.aspx Hammond, J. (2011, August 22). Day 234: UK and world weather report-hurricane Irene and tropical cyclone Harvey. BBC. Retrieved from http://www.bbc.co.uk/blogs/23degrees/ 2011/08/day_234_uk_and_world_weather_r.html Quiñones, E. (2011, April 18). Princeton University Bulletin. 100(8), 1. Rutgers University. (2011, October 7). In Wikipedia. Retrieved from http://en.wikipedia.org/wiki/Rutgers_ University# Coat_of_arms Scherer, R. (2011, August 2). Tropical storm Emily moves west in Caribbean. Will it hit US Coast? The Christian Science Monitor. Retrieved from http://www.csmonitor.com/USA/ 2011/0802/Tropical-storm-Emily-moves-west-in-Caribbean.-Will-it-hit-US-coast Torres. (1965, March 25). Junta de directores del InstitutoPuertorriqueño de CulturaHispánica. In El mundo, 2nd ed. Retrieved from http://bibliotecadigital.uprrp.edu/cdm4/item_viewer.php?CISOROOT=/ELM4068& CISOPTR= 426&CISOBOX=1&REC=14