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ESSA Transportation Claiming Supplemental Reporting Tool Training

Understand how to claim transportation costs for children in foster care under ESSA through a federal reimbursement program. Learn about the reporting tool, annual cycle, MOU, and next steps. Ensure accurate reporting and timely submissions.

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ESSA Transportation Claiming Supplemental Reporting Tool Training

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  1. ESSA Transportation ClaimingSupplemental Reporting Tool Training Revision 9/18/2019

  2. Agenda • Project Introduction • Annual Cycle • Memorandum of Understanding • Reporting Tool • Introduction • Overview • Next Steps • Questions and Answers

  3. Project Introduction • Under Every Student Succeeds Act (ESSA), children in foster care are required to remain in their School of Origin as long as it is deemed to be in the best interest of the child. The School of Origin is responsible for funding the cost of this transportation • EOHHS, in a partnership with DCF and DESE, has developed a methodology that could reimburse a share of these transportation costs through Title IV-E (a section of the Social Security Act that provides federal reimbursement to states for services provided to children in foster care) • This voluntary program allows LEAs to report their eligible transportation expenditures for children in foster care to the state to be claimed for federal reimbursement • It is estimated that LEAs will receive about 20% of reported costs in reimbursement • Reimbursement for transportation expenditures covered by any other federal funding source is not allowable (e.g., special education, homeless, Title I, etc.) even if that transportation is for a child in foster care in order to avoid potential duplication of claiming

  4. Annual Cycle • Cost reporting for ESSA purposes will align with the schedule for the End of Year Financial Report (EOYR). SFY19 cost reporting has been extended and differs from this cycle to allow time for MOU completion • Data on the Supplemental cost report must be broken down by quarters • For SFY2019 only costs incurred after April 1, 2019 (Q4) will be reimbursed, but LEAs must provide the cost for the entire year

  5. Annual Cycle (SFY2019 Reporting) • Cost reporting for ESSA purposes will align with the schedule for the End of Year Financial Report (EOYR). Only SFY19 cost reporting is going to be off from this cycle to allow time for MOU completion • Timing of claim and of reimbursement may vary based on completion of quality assurance review and/or submission of any LEA amendments to the EOYR March June March 1, 2020 April-May

  6. Memorandum of Understanding (MOU) • An agreement between the City/Town/Regional School District (aka LEA), EOHHS, DESE, and DCF around participation expectations for all parties • Accuracy of the information being reported • Maintenance of record requirements • Audit implications • Pursuant to MGL c. 44, § 70, a city or town, by vote of its town meeting, town council or city council with the approval of the selectmen, town manager or mayor, authorizes the LEA to enter into this MOU for the purposes of Title IV-E reimbursement • Posted on the DESE website (http://www.doe.mass.edu/finance/transportation/) • Requires a wet signature of the authorized signatory of the City/Town/Regional School District (LEA) • Must be reviewed, signed, and mailed back to DESE by March 1, 2020

  7. Reporting Tool - Introduction • A supplemental cost report intended to isolate transportation costs for children in foster care to/from the School of Origin • Reported transportation costs must align with what is reported in the EOYR (line 4286) • For claiming purposes, the reporting tool will ask for these costs to be broken out quarterly (see Table 2) • Posted on the DESE website (http://www.doe.mass.edu/finance/transportation/)

  8. Instructions

  9. Instructions

  10. Table 1: Transportation costs in DESE EOYR

  11. Table 2: ESSA costs by quarter • Please refer to most recent update of the reporting tool, as fields and field names have changed • Note that while this is an annual submission, costs must be reported quarterly for claiming purposes

  12. Attestation

  13. Reporting Tool – Next Steps • Reporting tool requires a wet signature attestation • For SFY2019, the supplemental cost report (reporting tool) with wet signature must be returned to DESE no later than March 1, 2020: DESE 75 Pleasant St. Malden, MA 02148-4906 Attn: Craig Delmonte • For SFY2019 only costs incurred after April 1, 2019 (Q4) will be reimbursed • Annual data reported in the supplemental cost report must match transportation costs reported in the End of Year Report. For this reason, you must report all FY2019 data, even though only the fourth quarter will be reimbursed. • For SFY2020 (July 1, 2019 to June 30, 2020) and going forward, the ESSA Supplemental Report must be submitted shortly after the EOYR by October 1 of the respective year.

  14. Questions? ESSAClaiming@pcgus.com

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