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Preparations for IPA in Macedonia: Strategies and Progression

This document outlines the preparations for IPA in the Republic of Macedonia, focusing on stages, appointments, structures, and implementation systems. Key aspects include gap assessment, compliance, and accreditation. It discusses the roles of various officers, establishes organizational units, and highlights the ongoing staffing and equipment processes. The text also elaborates on the stages of IPA implementation and the immediate steps to be taken. It emphasizes the importance of accreditation and sets forth plans for training, internal procedures, and capacity building within the CFCU and NF.

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Preparations for IPA in Macedonia: Strategies and Progression

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  1. Preparations for IPA in the Republic of Macedonia Tatjana Arsova PAO/ Head of CFCU Ministry of Finance Podgorica 14th,15th May, 2007

  2. Preparations for IPA • Preparations of DIS • Road-Map: - Stage 0 – Establishment of the structures - Stage 1 – Gap Assessment - Stage 2 – Gap Plugging - Stage 3 – Compliance Assessment - Stage 4 – Accreditation

  3. Preparations for IPA • NIPAC appointed • Stratigic Coordinator for 3&4 Comp. appointed • Competent accrediting officer appointed • NAO + deputy NAO appointed • CFCU+NF established • Head of NF appointed • Head of CFCU appointed • SPO's appointed + PIU's establishing ongoing • Staffing + equipment of CFCU+NF in progress • Audith Authority appointed • Internal auditors appointed

  4. IPA Implementation System

  5. Preparations for IPA • CFCU in MOF in charge of M&I&C of: - TAIB Comp. - CBC Comp. - Regional Development Comp. - Human Resource Development Comp. With ex-ante control by EC • IPARD Agency in MAFWE in charge of M&I&C of: - Rural development component without ex-ante control by EC. • NF in charge of financial management and acts as a treasury unit for all five IPA components.

  6. CFCU organisation chart Head of CFCU (1) Internal Auditor (1) Irregularities/ HRMD/ Quality Control Officer (1) Administrative Assistant (1) Accountant (1) Procurement and Contracting Unit (4) Monitoring Unit (4) Finance Unit (2)

  7. Preparations for IPA Stage 1 • Gap–Analysis Report prepared under PHARE rules, but currently being reviewed under IPA • Training Needs Assessment Report prepared • Training Plan prepared • Technical Assistance (TA) project prepared

  8. Preparations for IPA Stage 2 • Two projects in parallel July - Nov. 2006: • training of CFCU + NF staff, internal auditors and SPO's (under PHARE rules) • preparation of Internal Procedures Manual (under PHARE rules) • On-site training with EAR for CFCU's staff • TA project starting June 2007: • gap plugging continues as per IPA • building the capacity of CFCU+NF+ internal auditors + line ministries (SPO's)- PIU's • Preparation of ToR's for the first IPA projects

  9. Preparations for IPA Stage 3 : • Accreditation to be issued for the NAO+NF by the Competent accrediting officer (CAO) on the basis of audit opinion by an independent external auditor • National Authorizing Officer to issue accreditation of the Operating structures for the M&I&C systems on the basis of audit opinion by an independent external auditor • Application for accreditation to be submitted to the European Commission

  10. Immediate Steps by RM: • Gap Assessment Report to be revised • Legal framework for DIS structures to be completed (designations as per IPA) • Amend the Organizational Act of MOF to increase the number of staff in CFCU and NF in order to comply with accreditation requirements • Decide on the issue of extending practical experience for the staff of NF&CFCU before accreditation • PIU's to be established (operational manuals, trainings, Internal Auditors)

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