Georgia State Council Webinar June 7, 2013

1. Georgia State Council Webinar June 7, 2013 Greg Short, SPHR Georgia State Council Director Dorothy Knapp, SPHR Southeast Region Field Services Director

2. Agenda

3. Sherry Lowe-Cooke – Secretary/Treasurer Sherry Lowe-Cooke HR Coach Consultant COACHNWORKS LLC

4. Glenn Powell – Director of Diversity Glenn Powell, Director AA/Equal Employment Opportunity  Georgia Regents University Augusta, GA  30912-7609 gpowell@gru.edu Phone:  706.721.1896

5. CLA - Glenn Powell, Director of Diversity STOP THE INSANITY! IN YOUR HR PRACTICES “Insanity: doing the same thing over and over again and expecting different results.” “We cannot solve our problems with the same thinking we used when we created them.” -- ALBERT EINSTEIN

6. Purpose Written for those HR practitioners who: • Experience frustration as they work to implement a “diversity of thought” culture, but are not totally satisfied with the progress of their organizations; • Continue to utilize processes which have questionable R.O.I. and are not consistent with HR industry “best practices;” and • Desire to be true “Strategic Business Partners” as they seek to maximize credibility with executive leadership.

7. Methodology • Two-part blog published quarterly and archived on the SHRM Georgia State Council website. • Part I of the blog will identify and evaluate a widely accepted HR practice or diversity mindset. • Part II will provide a practical alternative (i.e., case studies, tools, best practices, etc.) that will allow HR to better align its processes with key organizational goals.

8. Sally Roberts – Director Elect Sally Roberts, SPHR Human Resources Director Morris Communications Company LLC

9. HR Legal Update …………………… of September The Freight Room Atlanta, GA 65 Martin Luther King, Jr., Drive, S.E. Atlanta, Georgia 30334 Lunch Speaker will be Mark Butler, Commissioner Georgia Department of Labor Don’t push your luck!

10. HR Legal Update …………………… of September • Final Planning Stages • Cocktail Reception the evening before at a near by hotel • 5 sessions presented by 5 top employment law firms • Morning and afternoon break • Lunch with Mark Butler, Georgia Commissioner of Labor • Recognition at lunch for: • Chapter of the year • Company of the year • Leader of the year • Student of the year • Volunteer of the year • YOU DON’T WANT TO MISS THIS CONFERENCE Don’t push your luck!

11. HR Legal Update …………………… of September Don’t push your luck!

12. Greg Short – State Director for Diana Goldwire – Director of Communication Greg Short, SPHR Recruiter Georgia Department of Behavioral Health & Developmental Disabilities

13. Click here

14. Click on “Become a local member”

15. Enter your information and submit. You will receive a log in from Diana in a day or two.

16. Craig Southern – Program Director Craig Southern, PHR, IPMA-CP Director of Human Resources and Risk Management State Road & Tollway Authority of Georgia

17. Click here for Recognition Program Info.

18. Best in Georgia Award (Chapter of the Year) Recognizes a chapter that has demonstrated excellence in the execution of a project related to one of the Core Areas.  Nominees serve as role models for other chapters, set the standards others follow and have applied their expertise to enhance chapter effectiveness in executing SHRM’s mission to serve and advance the profession. • College Relations  • Diversity   • Government Affairs   • HR Certification  • Membership  • SHRM Foundation   • Workforce Readiness

19. Diamond Award (Student of the Year) Recognizes an exceptional undergraduate or graduate student preparing for work in the field of human resource management. • HR Excellence Award (HR Leader of the Year) Recognizes a human resource leader who has advanced the profession in a significant way. At the top their profession, nominees serve as role models to peers, set the standard others follow and have applied their expertise to enhance the profession across the state of Georgia.

20. Georgia Peach Award (Volunteer of the Year) Recognizes up to three volunteers who have done an outstanding job of actively supporting, promoting and developing the human resource profession across Georgia through volunteer activities for the State Council. Recognizes up to three volunteers who have done an outstanding job of actively supporting, promoting and developing the human resource profession across Georgia through volunteer activities for the State Council. • Georgia Star Award (Company of the Year)

21. Dorothy Knapp, Field Service Director & Dorothy Knapp, SPHR Field Services Director – Southeast Region AL, FL, GA, MS, PR, Bermuda & Bahamas Dorothy.Knapp@shrm.org 703-535-6199 Crystal Adair, Regional Administrator Crystal Adair Regional Administrator (RA) Southeast Region AL, DC, FL, GA, KY, MS, NC, SC, TN, VA, WV, Puerto Rico, Bermuda & Bahamas Crystal.Adair@shrm.org 703-535-6370

22. SHRM Update Legislation – House passed the “comp time” bill; allows employers to have flexibility to offer comp time at 1.5 rate to non-exempt employees; will have an uphill battle from this point SHRM Initiatives When Work Works – Georgia 2014 Target State – I will send letter to chapters - free presentation by SHRM – no travel expenses and no donation to Foundation expected (would like to group presentations to same timeframe – travel around state) Over 500 companies applied this year. Awards to be given soon to organizations that have adapted workflex as part of their benefits to their employees. A Team – continues to grow in Georgia

23. SHRM’S 2013 ANNUAL CONFERENCE & EXPOSITION http://annual.shrm.org Keynote Speakers: Former Sec’y of State Hillary Clinton Blake Mycoskie of TOMS Shoes CNN’s Fareed Zakaria Daniel Pink, best-selling author Capt. Mark Kelly, astronaut and husband of Gabby Giffords Entertainment: Kelly Clarkson

24. Georgia SHRM Membership As of April Membership report, In-chapter SHRM mbrs 1927 At-Large SHRM mbrs 5792 In State Total SHRM 7719 Added one student chapter Grew student membership 560 689

25. SHRM Affiliation Requirements SHRM Chapter Membership Requirements as of January 1, 2012 By December 31, 2016 25 SHRM members and51% of total membership must be SHRM members 3.5 years to meet the requirements • 450 chapters are already there! • 60 chapters need to get to 51% affiliation • 48 chapters need to get to 25 SHRM members • 26 chapters need to do both (Fortune Forty Team!)

26. Chapters in Georgia needing help for affiliation Under 51% affiliation Greater Henry Allatoona Under 25 SHRM members Laurens Golden Isles SW Georgia SHRM

27. Membership Star and SuperStar Chapters for April SuperStars Southwest GA Valdosta Northwest GA Statesboro Stars Athens Central Savannah The Savannah Area Chapter Greater Henry

28. ROI OF SHRM MEMBERSHIP New, First-Time SHRM Member? Use promo code 0118 to receive a $15 discount off your 1 year full professional membership = $165!

29. Talking about SHRM to non-members MAKING YOUR JOB (AND LIFE) EASIER. Information, education, networking, and advocacy information The latest HR news and compliance information Helping you become and stay certified in HR Developing the competencies needed for a successful HR career www.shrm.org SHRM is your HR Partner Available Webcasts to Help you Talk about SHRM “Why Be a SHRM Member?” “Finding Members You Need” http://www.shrm.org/Communities/VolunteerResources/Pages/FortuneFortyHomePage.aspx

30. Branding – Important! CHECK YOUR WEBSITE AND MARKETING MATERIALS SHRM Affiliate of Logo – must have an “R” on the side SHRM logo should be Transparent – no white boxes around it If your chapter has SHRM in its name, submit logo for review (form in in the Graphics Guide on the VLRC). This is to protect both your chapter and SHRM. http://www.shrm.org/Communities/VolunteerResources/graphicsguide/Documents/Graphic_Standards_Manual_Affiliates_20121201.pdf

31. What is SHAPE A) A SHRM planning guide for affiliated Chapters and State Councils B) A year end reporting document on Chapters and State Councils accomplishments C) SHRM’s awards program D) A wellness program to bring fitness to the workplace A, B and C are correct!!

32. What is SHAPE Section 1 - Basic Requirements • Required of every chapter by 1/31/14 to remain in good standing Section 2 - Community Based Chapter Initiatives • Establish goals and strategies to meet the needs of the HR professional locally Section 3 - SHRM Affiliate Engagement • Support of SHRM mission Section 4 - Excel Awards • Must complete all 3 sections for Bronze • Add on items for Silver, Gold, Platinum 4 sections

33. SHAPE - VLRC SHRM » Communities » Volunteer Resources » Resources for Chapters

34. SHAPE – Section 2 Chapter Planning Workbook

35. SHAPE – Section 2 Chapter Planning Workbook

36. SHAPE – Section 2 Chapter Planning Workbook Initiative Activity/Task

37. Strategic Initiative A strategic initiative plan identifies the strategies, or initiatives, that a company will undertake to accomplish its identified goals and objectives. The planning process involves a series of steps: identification of strengths, opportunities, weaknesses and threats creation of goals and objectives development of strategies and tactics use of measures and a process to evaluate results. Read more: What Is a Strategic Initiative Plan? | eHow.comhttp://www.ehow.com/info_8399920_strategic-initiative-plan.html#ixzz2SBBHJfFA

38. SHAPE - Strategic Initiatives Acceptable SHAPE initiatives will have a goal, strategies for reaching the goal, implementation information, and an impact or result. Unacceptable initiatives would be an educational program, operational items, and items without detail.

39. Is this a Strategic Initiative? Rate this initiative Membership “Put out brochures, membership flyers at meeting.” Yes or No? NO!! Why? This is not an initiative; it is a task. What was the goal? What else did the chapter do to support this goal? How did this task help meet that goal? What were the results?

40. Is this a Strategic Initiative? Rate this initiative Diversity “Membership in SHRM is comprised of individuals from all ethnicity.” Yes or No? NO!! Why?This is not an initiative, it is a statement of fact. What was the chapter trying to accomplish? What was done? How did the action impact the result? What was the result?

41. Is this a Strategic Initiative? Rate this initiative Workforce Readiness “Devoted a monthly program on Workforce Readiness as the topic, obtained speakers, got HRCI credit approval and invited CHROs to come.” Yes or No? Incomplete!! Why?This can be part of an broader initiative but it is an activity. What is the chapters’ goal around WFR? How did this activity help meet that goal? What were the results?

42. Is this a Strategic Initiative? Rate this initiative Membership “Our chapter set a membership goal to have a 5% increase. The chapter increased membership by 10.81% by utilizing various recruitment, marketing strategies, media releases and annual events. We utilized several marketing resources: we reached out to at-large SHRM members, small businesses, our own personal contacts, local chamber and media. We promoted membership on our website and to our conference attendees. We developed a brochure created to communicate the benefits of being a member. We also sent monthly meeting press releases to the media. Our chapter offered a special member incentive to join the chapter by June. This growth qualified us for Membership Superstar status.” Yes or No? Yes!! Why?Well written description of their goal, objectives, strategies and results. Written as if someone who doesn’t have any information can get it all here. Better? Tell us more about the brochure.

43. Is this a Strategic Initiative? Rate this initiative College Relations “We made a renewed & focused effort to support the local student chapter in an effort to impact the future of HR. We provided opportunities for students to partner with chapter professionals and gain knowledge and insight into the effective management of HR. We did this by enabling our chapter board members served as mentors and were speakers at the student chapter events. This collaboration facilitated the exchange of insight and ideas based on the board members' work-related experiences and the theoretical and academic perspectives of the students. We have created a student board position to represent the voice of the students and believe that this strategy will result in future members and leaders of our chapter. It’s too early to know how many members will join but the chapter will be tracking it closely next year and hope to have at least 5 new members from this group join in our next membership year.” “Yes or No? Yes!! Why?Well written description of their goal, objectives, strategies and results. Better? Tell us more about the opportunities and results.

44. What is a Strategic Initiative? Some tips Think big picture – ask “what are we trying to achieve and how will we get there?” Write it like someone reading it has no information but in an executive summary format Establish the goals, objectives, strategies and metrics – break it down Identify the action items, owner, timetable Hold the leaders accountable for results Report the outcome

45. SHAPE – Planning Worksheet

46. Thank you for your participation in this call! Dorothy Knapp, SPHR Field Services Director – Southeast Region AL, FL, GA, MS, PR, Bermuda & Bahamas Dorothy.Knapp@shrm.org 703-535-6199 Crystal Adair Regional Administrator (RA) Southeast Region AL, DC, FL, GA, KY, MS, NC, SC, TN, VA, WV, Puerto Rico, Bermuda & Bahamas Crystal.Adair@shrm.org 703-535-6370 And SHRM Georgia State Council