UN/LOCODE

1. United Nations Economic Commission for Europe UN/LOCODE • United Nations Code for Trade and Transport Locations • UN/LOCODE • UNECE Recommendation No. 16

2. United Nations Economic Commission for Europe UN/LOCODE: Overview • In 1972 the UN/ECE Working Party on Facilitation of International Trade Procedures began the process to prepare a code for port names (cities, ports, airports, border crossing, terminals, etc.) to designate various locations involved in external trade, with a view to the subsequent creation of codes. • Main contributors were the International Chamber of Shipping (ICS), the International Association of Ports and Harbours (IAPH), the Economic Commission for Latin America and the Caribbean (ECLAC) and the Economic and Social Commission for Asia and the Pacific (ESCAP). • In addition, the secretariat had full-access to the list of airports and other locations maintained by the International Air Transport Association (IATA) and contributions were also received from a number of Governments.

3. United Nations Economic Commission for Europe UN/LOCODE: Background • The identification of a particular location is frequently required in information interchange in international trade and transport to direct the movement of goods. • In addresses • In shipping marks • and in data elements identifying ports of call, ports or places of loading or unloading, ports or places of trans-shipment and destination, places of clearance by Customs, etc. • The names of such locations are often spelt in different ways and sometimes the same location is given different names in different languages, which creates confusion and difficulties in data interchange. • Genève – Geneva – Genf - Ginebra • London – Londres – Londra • Warzsaw - Varsovie – Warszawa - Warschau

4. United Nations Economic Commission for Europe UN/LOCODE: Background • The identification in a unique and unambiguous way of any place involved in international trade is therefore an essential element for the facilitation of trade procedures and documentation. • This can be achieved by using agreed, unique coded designations for such locations; this would have the added advantage of permitting an exchange of data in a safer and more economical way.

5. United Nations Economic Commission for Europe UN/LOCODE: UNECERecommendation 16 • Defines an internationally agreed code system to represent names of locations of interest in international trade and transport. • The code system is based on two-letter alphabetic code for the representation of names of countries, International Standard ISO 3166-1. • Recommends the use of a five-character code system to designate locations whenever there is a need for a coded representation for the names of ports (maritime, railways, airports, inland clearance depots, inland freight terminals and any other transport related locations, such as places of receipt and delivery), which are used for goods movements associated with trade.

6. United Nations Economic Commission for Europe UN/LOCODE: Coding system • Code system based on two-letter alphabetic code for the representation of names of countries ISO 3166-1, e.g. • CH Switzerland • CL Chile • KR Korea • IN India • UN/LOCODE five-character code system • CHGVA Geneva • CLSCL Santiago • KRSEL Seoul • INBOM Mumbai (Ex Bombay)

7. United Nations Economic Commission for Europe UN/LOCODE: Code List

8. United Nations Economic Commission for Europe UN/LOCODE: Definitions • Function • 0 Not known • 1 Port terminal • 2 Rail terminal • 3 Road terminal • 4 Airport terminal • 5 Postal exchange office • 6 Multimodal Functions (ICDs, etc.) • 7 Fixed Transport Functions (e.g. Oil platform) • B Border crossing function • Status • AA Approved by competent national government agency • AC Approved by Customs Authority • AF Approved by national facilitation body • AI Code adopted by international organisation • AS Approved by national standards/statistic body • RL Recognised location • RN Request from credible national sources for locations in their own country • RQ Request under consideration • RR Request rejected • QQ Original entry not verified since date indicated • XX Entry that will be removed from the next issue of UN/LOCODE

9. United Nations Economic Commission for Europe UN/LOCODE: Field of application • Using definition of Paper Layout Key for the Invoice • Invoice • An invoice is a document/message claiming payment for goods or services supplied under conditions agreed between buyer and seller (UN/EDIFACT D.03A, Data Element 1001). • An invoice issued by the seller can be for one or more transactions. • An invoice may refer to goods or items or services related to one or more orders, delivery instructions, call offs, etc. • An invoice may contain references to payment terms • An invoice for cross border transactions may contain additional information for customs and/or statistical purposes/services • An invoice may contain transport details • Purchase Order • A purchase order is a document/message specifying details for goods or services ordered under conditions agreed between the seller and the buyer.

10. United Nations Economic Commission for Europe UN/LOCODE: Field of application (Invoice)

11. United Nations Economic Commission for Europe UN/LOCODE: Field of application (Invoice)

12. United Nations Economic Commission for Europe UN/LOCODE: Field of application (UNTDED) • Port/airport of loading • Consignment. Loading Location Text. [Tag 3334] Example: Genève, Switzerland • Consignment. Loading Location Identifier. [Tag 3335] Use of UNECE Recommendation No. 16 UN/LOCODE. Example: CHGVA • Port/airport of discharge • Consignment. Discharge Location Text. [Tag 3392] Example: Valparaiso, Chile • Consignment. Discharge Location Identifier. [Tag 3393] Use of UNECE Recommendation No. 16 UN/LOCODE. Example: CLVAP • Final place of delivery • Delivery. Location Text. [Tag 3246] Example: Santiago, Chile • Delivery. Location Identifier. [Tag 3247] Use of UNECE Recommendation No. 16 UN/LOCODE Example: CLSCL

13. United Nations Economic Commission for Europe UN/LOCODE: Field of application (Invoice) CHGVA Genève, Switzerland CLSCL CLVAP Santiago, Chile Valparaiso, Chile

14. United Nations Economic Commission for Europe UN/LOCODE: Data Maintenance Requests (DMR)

15. Private Sector Governmental Non-Governmental International Organization United Nations Economic Commission for Europe UN/LOCODE: Sample of Users British Petroleum (BP) Australian Custom Services Vietnam Seaports Association (VPA) EUROSTAT Bolloré Group (DELMAS), France Finnish Customs Administration Seaport associations IATA General Motors Europe Korean Institute for Electronic Commerce (KIEC) Serbian Chamber of Commerce, Serbia and Montenegro UPU – Universal Postal Union Hapag Lloyd Portuguese Postal Services Finish Business Solutions Worldwide (FINPRO) UN/ECLAC IBM La Poste, France UN/ESCAP LG Electronics Port of Valparaiso, Chile Maersk Sealand Statistics Canada Mitsui O.S.K Lines Ministry of Commerce & Industry of India Nestlé Japan Association for Simplification of Intl. Trade Procedures (JASTPRO) P & O Nedlloyd SITPRO, UK VOLVO SWEPRO, Swedish Trade Procedures Council, Sweden

16. United Nations Economic Commission for Europe UN/LOCODE: Database • Locations: 84.000 • Total Entries: 116.000 • IATA (11.000) • UPU ( 1.400) • EUROSTAT ( 1.600) • Lloyds (18.000)

17. United Nations Economic Commission for Europe UN/LOCODE: Database (Download) • Code List formats • Text • CSV (Comma Separated Values) • MS Access • HTML

18. United Nations Economic Commission for Europe UN/LOCODE: Analysis of Internet hits (2003) • Visitors: 33.000 / month • Downloads: 1.900 / month

19. United Nations Economic Commission for Europe UN/LOCODE Contact Information • UNECE Trade and Sustainable Land • Management Division • Tauno Kangur • +41 22 917.14.74 • tauno.kangur@unece.org • http://www.unece.org/locode/welcome.html